Panel of service providers for borehole assessment, pump testing, re‑drilling, equipping, pump house construction, storage tank and pipeline installation (3‑year term)

Closing date and time: 03 December 2026 at 11:00 AM.

No compulsory briefing or site visit mentioned in the document.

Bid validity period: 90 days from closing date.

SCM enquiries:

• Contact: Ms. B. Mokate
• Email: [email protected]
• Telephone: (018) 381 9450
• Contact: Mr. O. Seope
• Email: [email protected]
• Telephone: (018) 381 9450

Technical enquiries:

• Contact: Mr K. Bonokwane
• Email: [email protected]
• Telephone: 066 278 0298
• Contact: Mr. M.A Senwedi
• Email: [email protected]
• Telephone: 083 377 6543

Submission address (bid box):

Cnr Carrington and 1st Avenue

Industrial Sites

Mahikeng

Postal address:

Private Bag X 2167

Mafikeng

2745

Acting Municipal Manager: Mr. F.T Mabokela

Telephone: (018) 381 9400

Submission method: Physical delivery in sealed envelope marked with bid number and description to bid box at Ngaka Modiri Molema District Municipality, Cnr Carrington and 1st Avenue, Industrial Sites, Mahikeng.

Closing: 03 December 2026 at 11:00 AM. Late bids not accepted.

Required returnables (all must be completed, signed in black ink, and submitted):

• Proof of CSD registration
• Signed Joint Venture agreement (if applicable)
• Municipal rates & taxes statements for each director (not older than 3 months at closing) OR valid lease agreement with lessor's rates statement/tribal authority letter/affidavit; address must match CSD
• Municipal rates & taxes statement for company (same requirements as directors)
• Affidavit if company and director share same address
• Three years audited annual financial statements (or independent reviewer statements where audit not legally required)
• Valid COIDA certificate
• Valid CIDB Grade 5 CE or higher
• Detailed Safety Plan per Occupational Health and Safety Act and regulations (failure to submit = immediate disqualification)
• JV requirements per applicability
• Soft copy of entire bid document including all returnables on USB (compulsory)
• All MBD forms: MBD 4 (Declaration of Interest), MBD 5 (Declaration for Procurement Above R10m), MBD 6.1 (Preference Points Claim), MBD 7.2 (Contract Form – Rendering of Services), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), Signatory Authorisation with certified copy of authorising resolution
• Certified copies must bear certification date not older than 3 months at closing; copy of certified copy = non-responsive
• No tippex or pencil; only original stamp and signature accepted
• All prices VAT inclusive in ZAR; every item in pricing schedule must be priced
• Bid validity: 90 days

Evaluation system: 90/10 preference points (price 90, specific goals 10) per Preferential Procurement Regulations 2022.

Price scoring formula: Ps = 90 × (1 – (Pt – Pmin) / Pmin) where Pt = tender price, Pmin = lowest acceptable price.

Specific goal: Companies based within NMMDM jurisdiction = 10 points (documentary proof required).

Functionality evaluation: Referenced in document (index page 35) but detailed criteria and minimum qualifying score not extracted in provided text.

Stages: Compliance check (returnables, CIDB, tax, etc.) → Functionality evaluation → Price and specific goals scoring (90/10).

Minimum qualifying score for functionality not stated in extracted text.

Bidders failing to submit proof for specific goals forfeit those points.

Fraudulent claims may lead to disqualification, cost recovery, contract cancellation, and restriction from public sector business up to 10 years.

Contract type: Panel of service providers for 3 years on as-and-when-required basis.

Scope of work:

• Assessment of existing water sources (boreholes, springs, wetlands, artificial boreholes) for community water supply
• Pump testing of boreholes per SANS 10299
• Rehabilitation of existing boreholes by cleaning and flushing
• Removal of existing equipment where necessary
• Groundwater quality sampling by accredited laboratory per SANS 241
• Borehole siting/survey and drilling: geological, geohydrological, geophysical surveys (magnetic, electromagnetic, electrical resistivity, seismic refraction)
• Drilling techniques: rotary air percussion, mud rotary, Odex, horizontal/directional drilling
• Average drilling depth preferably up to 150 m; deeper drilling requires municipal instruction
• Equipping of boreholes only if productive (>0.5 L/s)
• Construction of pump houses with palisade fence
• Installation of storage tanks and pipeline
• Replacement of leaking bulk pipeline
• Borehole registration with Department of Water and Sanitation and Water Use Licence Application (WULA)
• Development of groundwater management plan

Supervision: Contractor works under direct supervision of engineering consulting team, geohydrologist, and PMU project managers appointed by the municipality.

Contractor must liaise with tribal authority offices before commencing drilling onsite.

Standards: SANS 10299 (borehole/aquifer pump testing, re-drilling, equipping), SANS 241 (water quality).

Approach: Contractor functions under direct supervision of engineering consulting team, geohydrologist, and PMU project managers.

Geological, geohydrological, and geophysical surveys using magnetic, electromagnetic, electrical resistivity, seismic refraction, and equivalent techniques to identify drilling targets.

Drilling techniques: rotary air percussion, mud rotary, Odex, horizontal/directional drilling.

Pump testing per SANS 10299 for both existing and newly drilled boreholes.

Groundwater quality sampling per SANS 241 by accredited laboratory.

Borehole equipping only if yield >0.5 L/s.

Average drilling depth up to 150 m; deeper drilling requires municipal instruction.

Contractor must liaise with tribal authority offices before commencing drilling onsite.

Drilling contractor must be suitably experienced.

Work supervised by geohydrological team responsible for borehole siting.

Hydrogeological consultant and drilling contractor must operate as a team.

No specific years of experience or reference project requirements stated in extracted text.

CIDB Grade 5 CE or higher implies requisite construction experience.

Quality standards: SANS 10299 for borehole/aquifer pump testing, re-drilling, and equipping; SANS 241 for water quality analysis.

Groundwater quality sampling must be performed by an accredited water laboratory.

Borehole construction and completion must meet minimum standards for long-term viability and serviceability.

Hydrogeological consultant and drilling contractor must function as a team within their respective contractual briefs.

Groundwater management plan development required.

Pricing format: Schedule of Rates (not lump sum).

All rates must be VAT inclusive in ZAR.

Every item in the pricing schedule must be priced; omission renders bid non-responsive.

Pricing schedule referenced at page 37 of tender document (not detailed in extracted text).

Payment within 30 days of invoice.

Pricing basis: Schedule of Rates contract.

All prices must be quoted in South African Rand, VAT inclusive.

Every item in the pricing schedule must be priced; failure to price all items renders bid non-responsive.

Bid validity: 90 days from closing date.

Payment terms: Municipality undertakes to pay within 30 days after receipt of invoice (per MBD 7.2 Part 2).

No bid security, performance bond, or retention percentage explicitly stated in extracted text.

Municipal rates and taxes arrears thresholds:

• Procurement expected below R10 million: awards not made to bidders owing municipal rates/taxes >90 days at closing
• Procurement expected above R10 million: awards not made to bidders owing municipal rates/taxes >30 days at closing

Financial capacity: Three years audited annual financial statements required (or independent reviewer statements where audit not legally required).

Mandatory eligibility and compliance:

• CSD registration (proof required)
• Tax compliance: SARS Tax Compliance Status PIN or CSD number; each party to JV/consortium/subcontract must submit separate TCS certificate/PIN/CSD number
• CIDB grading: Grade 5 CE or higher (valid certificate required)
• COIDA: Valid Compensation for Occupational Injuries and Diseases Act certificate
• Municipal rates & taxes: Statements for company and each director not older than 3 months at closing (or lease/tribal authority/affidavit alternatives); address must match CSD
• Financial statements: Three years audited annual financial statements (or independent reviewer statements)
• Safety Plan: Detailed plan per OHS Act and regulations (non-submission = immediate disqualification)
• B-BBEE: 90/10 preference system; 10 points for companies based within NMMDM jurisdiction (proof required)
• Returnable forms (all must be completed and signed):

• MBD 4 – Declaration of Interest (discloses state employment/relationships)
• MBD 5 – Declaration for Procurement Above R10m (financial disclosures)
• MBD 6.1 – Preference Points Claim (specific goals)
• MBD 7.2 – Contract Form Rendering of Services (offer and acceptance)
• MBD 8 – Declaration of Past SCM Practices
• MBD 9 – Certificate of Independent Bid Determination (no collusion)
• Signatory Authorisation with certified copy of board resolution

• Certified copies: certification date not older than 3 months at closing; copy of certified copy = non-responsive
• No bids from persons in service of the state
• Soft copy of entire bid on USB compulsory

Occupational Health and Safety Act compliance mandatory.

Detailed Safety Plan outlining procedures per OHS Act and regulations must be submitted with bid.

Failure to submit Safety Plan results in immediate disqualification.

Contractor must maintain sites per OHS Act and all its regulations.

Contract duration: 3 years on as-and-when-required basis.

Pricing mechanism: Schedule of Rates.

Payment: Within 30 days of invoice receipt.

General Conditions of Contract (GCC) apply, plus any Special Conditions of Contract.

Successful bidder must sign written contract form (MBD 7.2) in duplicate.

Contract documents include: invitation to bid, proof of tax compliance, pricing schedule, task directive/proposal, preference claim form, declaration of interest, declaration of past SCM practices, certificate of independent bid determination, special conditions of contract, GCC.

Bidder accepts full responsibility for execution and fulfilment of all obligations.

No collusive practices permitted.

Bidder must be duly authorised to sign.

Evaluation stages: Compliance (returnables, CIDB, tax, etc.) → Functionality → Price and specific goals (90/10).

Functionality criteria detailed at page 35 of tender document (not extracted).

Minimum functionality qualifying score not stated in extracted text.

Price scoring: Ps = 90 × (1 – (Pt – Pmin) / Pmin).

Specific goals: 10 points for NMMDM jurisdiction companies.

80/20 system referenced as fallback if contract value determination unclear, but 90/10 stated as applicable.