beginner15 minutes
Complete Company Profile
Set up your company profile for better tender matching and compliance
Overview
Your company profile is the foundation for accurate tender matching. The more complete your profile, the better our AI can match you with relevant opportunities.
Profile Sections
1. Basic Information
Company Details
- Company Name: Legal business name
- Registration Number: CIPC registration number
- Tax Number: South African tax reference number
- Website: Company website (optional)
- Phone Number: Primary contact number
- Registration Number: CIPC registration number
- Tax Number: South African tax reference number
- Website: Company website (optional)
- Phone Number: Primary contact number
Business Address
- Physical Address: Street address for tender delivery
- Postal Address: PO Box if different from physical
- Provinces Operating: Select all provinces where you do business
- Postal Address: PO Box if different from physical
- Provinces Operating: Select all provinces where you do business
2. Company Classification
Company Size
- EME (Exempted Micro Enterprise): Turnover < R10 million
- QSE (Qualifying Small Enterprise): Turnover R10M - R50M
- Large Enterprise: Turnover > R50 million
- QSE (Qualifying Small Enterprise): Turnover R10M - R50M
- Large Enterprise: Turnover > R50 million
Industry Classification
Select primary and secondary industries:
- Construction
- Information Technology
- Consulting
- Logistics & Transport
- Manufacturing
- Healthcare
- Education
- Financial Services
- Other (specify)
- Construction
- Information Technology
- Consulting
- Logistics & Transport
- Manufacturing
- Healthcare
- Education
- Financial Services
- Other (specify)
3. BBBEE Information
BBBEE Level
- Level 1: 100% procurement recognition
- Level 2: 95% procurement recognition
- Level 3: 90% procurement recognition
- Level 4: 80% procurement recognition
- Level 5: 70% procurement recognition
- Level 6: 60% procurement recognition
- Level 7: 50% procurement recognition
- Level 8: 40% procurement recognition
- EME/QSE: Automatic Level 4 or higher
- Level 2: 95% procurement recognition
- Level 3: 90% procurement recognition
- Level 4: 80% procurement recognition
- Level 5: 70% procurement recognition
- Level 6: 60% procurement recognition
- Level 7: 50% procurement recognition
- Level 8: 40% procurement recognition
- EME/QSE: Automatic Level 4 or higher
BBBEE Certificate
Upload your valid BBBEE certificate:
- Must be less than 12 months old
- Clear, readable PDF format
- Includes verification number
- Must be less than 12 months old
- Clear, readable PDF format
- Includes verification number
4. Financial Information
Annual Turnover
- Last financial year turnover
- Current year projected turnover
- Currency: South African Rand (ZAR)
- Current year projected turnover
- Currency: South African Rand (ZAR)
Financial Capacity
- Maximum tender value you can handle
- Bank references (optional)
- BEE scorecard if available
- Bank references (optional)
- BEE scorecard if available
5. Capabilities & Experience
Core Competencies
List your main business activities:
- e.g., "Road construction", "Software development", "Supply chain management"
- e.g., "Road construction", "Software development", "Supply chain management"
Past Projects
Add up to 5 recent projects:
- Project name and description
- Client name
- Contract value
- Completion date
- Reference contact (optional)
- Project name and description
- Client name
- Contract value
- Completion date
- Reference contact (optional)
Certifications
Upload relevant certifications:
- ISO certifications
- Industry-specific licenses
- Safety certificates
- Professional registrations
- ISO certifications
- Industry-specific licenses
- Safety certificates
- Professional registrations
6. Documents
Required Documents
1
CIPC Registration Document
Proof of company registration - Must be current and valid
2
Tax Clearance Certificate
SARS tax clearance - Valid for 12 months
3
BBBEE Certificate
Verification certificate - Valid for 12 months
4
Bank Confirmation Letter
Company bank account details - On bank letterhead
5
Director ID Documents
Copy of ID for all directors - Certified copies preferred
Optional Documents
- Company profile document
- Portfolio of past work
- Insurance certificates
- B-BBEE affidavits (for EMEs)
- Portfolio of past work
- Insurance certificates
- B-BBEE affidavits (for EMEs)
Tips for Better Matching
1. Be Specific
- Use detailed descriptions for capabilities
- Include specific industries you serve
- Mention specialized equipment or skills
- Include specific industries you serve
- Mention specialized equipment or skills
2. Keep Updated
- Update financial information annually
- Renew certificates before expiry
- Add new projects as completed
- Renew certificates before expiry
- Add new projects as completed
3. Document Quality
- Upload clear, readable PDFs
- Ensure all text is legible
- Include all pages of multi-page documents
- Ensure all text is legible
- Include all pages of multi-page documents
Profile Completion Score
Your profile has a completion percentage:
- 0-49%: Basic information only
- 50-79%: Good foundation
- 80-100%: Optimal for matching
Higher completion scores lead to:
- Better tender matches
- Higher match percentages
- More application opportunities
- 0-49%: Basic information only
- 50-79%: Good foundation
- 80-100%: Optimal for matching
Higher completion scores lead to:
- Better tender matches
- Higher match percentages
- More application opportunities
Next Steps
Once your profile is complete:
1
Browse Tenders
[Browse available tenders](/documentation/user-guides/browsing-tenders)
2
Set Preferences
[Set up matching preferences](/documentation/features/ai-matching)
3
First Application
[Make your first application](/documentation/getting-started/first-application)
Troubleshooting
Document Upload Issues
- Check file size (max 10MB per file)
- Ensure PDF format
- Try a different browser
- Clear browser cache
- Ensure PDF format
- Try a different browser
- Clear browser cache
BBBEE Verification
- Certificate must be from a verified agency
- Check expiry date
- Ensure verification number is visible
- Check expiry date
- Ensure verification number is visible
Profile Not Saving
- Check all required fields are filled
- Ensure document uploads complete
- Try refreshing the page
- Ensure document uploads complete
- Try refreshing the page
Need Help?
- Profile setup guide: Video Tutorial
- Document requirements: Checklist PDF
- Support: support@tenders-sa.org
- Document requirements: Checklist PDF
- Support: support@tenders-sa.org