Tender for concrete palisade fence and steel gate installation at ikageleng cemetery (CIDB 3gb+ contractors)

SCM/Procurement enquiries: Ms B.C Nkgothoe, email: [email protected]. Technical enquiries: Mr Thompson Phakalane ([email protected]) or Ms Boitshoko Madumo ([email protected]). Submission address: Ramotshere Moiloa Local Municipality, Cnr Coetzee and President Str, Zeerust, 2865.

Submit bids in a sealed envelope, clearly marked with the bid number (RMLM SCM:2025/2026:COMM-05B) and description, to the bid box at Ramotshere Moiloa Local Municipality, Cnr Coetzee and President Str, Zeerust, 2865. Bids must be deposited on or before 05 February 2026 at 11:00. No late, emailed, faxed, or telephoned bids will be accepted. The bid box is available during office hours (Monday to Friday, 07:30–16:00). Required returnable documents: completed bid forms (MBD 1, MBD 2, MBD 3.1, MBD 4, MBD 5, MBD 6.1, MBD 8), original valid Tax Clearance Certificate (MBD 2), B-BBEE Status Level Verification Certificate (MBD 6.1), and signed resolution by directors/members/partners authorizing the bid. Failure to submit any required document may result in disqualification. Bids must remain valid for 90 days from closing date. Withdrawal or failure to fulfill the contract may result in penalties, including liability for additional costs incurred by the municipality.

Evaluation follows the 80/20 preference point system under the Preferential Procurement Policy Framework Act (PPPFA). Bids are first assessed for functionality with a minimum threshold of 70 points. Failure to meet this threshold disqualifies the bid. Functionality criteria and points breakdown: Financial Risk Rating (max 20 points: Bank Rating D=5, C=10, B=15, A=20); Similar Projects Completed (max 50 points: 1 project=10, 2 projects=30, 3+ projects=50; attach appointment letters and completion certificates); Project Team (max 30 points: Site Manager with National Diploma/N6 in construction/civil=10, Foreman with 5+ years’ experience and relevant qualifications=10, team member with NQF Level 5 in LIC=10). Price accounts for 80 points, and specific goals (e.g., locality, gender, disability, youth, nationality) account for 20 points. The lowest acceptable tender determines the price scoring. Bids are evaluated by a committee of municipality officials and possibly external parties.

Scope: Supply, delivery, and installation of a concrete palisade fence (2.4m high, 1200m perimeter) and a steel sliding gate at Ikageleng Cemetery. Fence specifications: Concrete compressive strength ≥30 MPa (SANS 5836). Posts: 3.0m long, 140mm (back) tapering to 80mm (front), 225mm thick, spaced at 2.0m centers in 450mm x 450mm x 600mm concrete foundations (15 MPa at 28 days). Pales: 2.4m long, 100mm (back) tapering to 80mm (front), 75mm thick, spaced at ~200mm centers (9 pales per 2m section), with 10mm holes for 8mm bolts. Rails: 1.98m long, 150mm wide x 80mm deep, with 9x10mm holes for bolts, grouted into posts with 2:1 sand/cement mix. Fasteners: Mild steel, electrogalvanized optional (coastal areas). Gate specifications: Frame for gates >4000mm x 2.4m using 70mm x 70mm x 2mm square tubing, fully clad with 2mm thick metal sheet. Support posts: 76mm x 76mm or 100mm x 100mm square tube, sunk 500mm into concrete. All materials and workmanship must comply with the attached bill of quantities and drawings.

Firm prices only; non-firm prices (e.g., subject to exchange rate variations) will not be considered. Pricing must be submitted in Rand (ZAR), including all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Use the official Pricing Schedule (MBD 3.1) and summarize costs in the bill of quantities. Total bid price must include delivery costs to the prescribed destination. Payment terms and bonds/guarantees are not explicitly stated; refer to the municipality’s Supply Chain Management Policy for additional financial conditions. Bid price must remain valid for 90 days from closing date.

Mandatory: Original and valid Tax Clearance Certificate (MBD 2) for the bidder and all consortium/joint venture members. B-BBEE Status Level Verification Certificate (MBD 6.1) required to qualify for preference points; must be issued by a SANAS-accredited verification agency, registered auditor, or accounting officer (Close Corporation Act). CIDB Grading: Minimum 3GB or higher for general building contractors. Additional requirements: Declaration of Interest (MBD 4) to disclose any relationships with state employees; Declaration for Procurement Above R10 Million (MBD 5) if applicable; Declaration of Bidder’s Past Supply Chain Management Practices (MBD 8) to confirm no fraud, corruption, or contract defaults. No bids accepted from persons in the service of the state. All directors/members/partners must sign the resolution authorizing the bid.