3-Year 360-Degree online assessment platform and services for icasa

Phase 1 – Administrative Compliance: verification that all SBD forms and required documents are submitted and signed.

Phase 2 – Functional Evaluation (total 100 points, cut‑off 80 points):

• Experience of Project Support Personnel – 35 points (scored on the lowest‑experience CV; 8 years = 5 pts, 7 years = 4 pts, 6 years = 3 pts, <6 years = 2 pts, no CV or no experience shown = 1 pt).
• Reports – 35 points (full individual + organisational sample = 5 pts; one sample = 1 pt; none = 0 pts).
• References – 30 points (5 references = 5 pts, 4 = 4 pts, 3 = 3 pts, 2 = 2 pts, ≤1 = 1 pt).

Only bidders scoring ≥80 points proceed to Phase 3.

Phase 3 – Live Demonstration: must fully demonstrate all listed system functions (nomination, verification, amendment, evaluation, email generation, reminders, management updates, laptop accessibility, report generation). Failure to meet any requirement results in zero score and disqualification.

Phase 4 – Price and Specific Goals Evaluation: price (80 % of total score) and specific goals (20 %); preference points applied per PPPFA 2022.

Scope: Provide a fully functional 360‑degree online assessment platform for ICICA for three (3) years.

Deliverables:

• Dedicated project support team (CVs of two key personnel required).
• System functionality:

• Email generation for ~365‑380 employees per year (assessment invitations, process explanations, reminders, daily progress updates).
• Online nomination of peers, managers and direct reports.
• Manager verification and amendment of nominations.
• Automated questionnaire distribution to up to 15 raters per ratee.
• Real‑time evaluation and reporting.
• Daily management information updates.
• Accessibility via laptop.
• Generation of individual colour‑customised ratee reports and organisational reports (including charts, score interpretation, year‑on‑year comparison).
• Export of raw data to Excel for HR.

Performance standards: system must operate reliably throughout the assessment cycle; all email communications must be sent as specified; reports must be delivered in May each year.

Capacity: ability to handle up to 380 ratees and the associated rater population each year.

• Pricing to be submitted on SBD 3.1 schedule.
• No specific bond or guarantee mentioned in the extracted text.
• Payment terms will be defined in the contract form (SBD 7.1) after award.
• Financial capacity evidence not explicitly required beyond the standard SBD forms.

• Provide Tax Clearance Certificate (SBD 2).
• Submit Preference Points claim form (SBD 6.1) in line with PPPFA 2022.
• Include National Industrial Participation Programme form (SBD 5).
• No additional CSD, B‑BBEE, CIDB, CIPC or professional registration requirements are stated in the available text.
• Fronting declaration required.