Supply and delivery of uniform and PPE for NLC facilities staff (once-off)

The National Lotteries Commission (NLC) was established in terms of the Lotteries Act

No. , as amended (Lotteries Act) to regulate the National Lottery as well as

other lotteries and societies. The NLC aims to ensure that funds raised through the

National Lottery are distributed equitably and expeditiously across South Africa to advance

social upliftment of communities in need with the aim of addressing poverty and reducing

inequalities in line with the National Development Plan. The Commission is required to

apply principles of openness and transparency in the exercise of its functions assigned to

it in terms of the Lotteries Act No .

The NLC through Facilities Management seeks to appoint a suitably qualified service

provider for the supply and delivery of modern uniform for Office Assistants. To ensure

compliance with occupational health and safety regulations and to maintain a consistent

professional image, the NLC is required to provide appropriate Personal Protective

Equipment (PPE) and uniform to its Office Assistants in Facilities Management.

3 objectives

3.1 The purpose of the request for quotations (RFQs) is to appoint an experienced service

provider to supply and deliver quality, durable and compliant PPE and uniform for the

Facilities Management Staff uniform.

3.2 The PPE and unform must promote staff safety, visibility, easy identification and reflect NLC

corporate identity.

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The appointed service provider will be required to supply and deliver modern uniform

according to the following minimum specifications:

Technical specifications requirements

Quantities

Description/ specification sizes required required

Ladies Chanel Blouse/ Ceasar Peal or Equivalent (8 Blouses) Size 34 x1 8

Polyester, Long Sleeve Blouse with Tie Detail. Size 38x1

Colour: Green, Navy Blue and white. Size 40 x3

Size 42x 1

Size 44 x1

Size 50 x1

Michelle blouse or Equivalent (1 x Blouse) 1

Fitted, 3⁄4 Sleeve Tab,Mandarin collar, 2 button top Colour: Size 42 x1

Emerald Pearl Polyester

Florence Botanical Blouse or Equivalent (8 Blouses) Size 34 x1 8

Long Sleeve Pearl Polyester. Colour: Red Size 38 x2

and Navy blue Size 40 x3

Size 44x1

Size 50 x1

Becky Blouse or Equivalent (1 Blouse) 1

Regular Fit, Long Sleeve, Boxy blouse with Curved Size 38

Hem and Wide Cuff Colour: Yatch Pearl Polyester

Kourtney Blouse or Equivalent (4 Blouses) Size 38 x1, 4

Fitted Long sleeve Tuck Detail, Button Down Blouse, Size 40 x1,

Colour: Emerald Pearl Polyester Size 42 x2

Ladies Rose Blouse or Equivalent (6 Blouses) Size 34 x1, 6

Relaxed fit, Short Sleeve, Front and Shoulder Pleats, Size 38 x1,

Collared Top Size 40 x1,

Colour: Emerald Pearl Polyester Size 44 x2,

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Size 50 x1

Anya Blouse or Equivalent (1 Blouse) Size 42 1

Relaxed Fit, V-Neck, Double Layer Blouse, Length,

Approx. 64cm centre back.

Colour: Ribbon Red Pearl Polyester

Kim blouse or Equivalent (2 Blouses) Size 38 x1, 2

Fitted, short sleeve Tuck Detail, Button down blouse Size 42 x1

Colour: Nightfall Pearl Polyester

Lexi shirt or Equivalent (1 Blouse) Size 42 1

Regular Fit, Short Sleeve Classic, Curved Panel Line

Shirt.

Colour: Nightfall Pearl Polyester

Liandri shirt, regular fit, long sleeve classic curved panel (2 Blouses) Size 38, 2

line shirt. Size 42

Colour: Nightfall Pearl Polyester

Naomi Blouse or Equivalent (1 Blouse) Size 40 1

Regular Fit Sleeveless V Neck, Double Layer Split Front

Colour: Nightfall Pearl Polyester

Laura Top or Equivalent (1 Blouse) Size 42 x1 1

Regular Fit, Short Sleeve Tunic Top, Sweetheart

Neckline with Optional Contrast Detail, Double Front

Pockets

Colour: Navy Blue

Jasmin dress or Equivalent (4 Dresses) Size 38 x1 4

Fitted, Short Sleeve, Wrap dress Colour: Red Size 40 x2,

Size 42 x1

Louise Dress or Equivalent (5 Dresses) Size 40 x2, 5

Regular Fit, Short Sleeve, A-Line Dress, Unlined. Size 46 x2,

Length: Approx 98cm centre back Colour: Navy Blue Size 50 x1

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Ladies Mbali Skirt or Equivalent (4 Skirts) Size 34x1 4

Relaxed Fit Size 36x1

Adjustable Waist 60cm Skirt with 10cm Extra Lenth, Size 38 x2

Unlined

Colour: Navy Blue

Ladies Jogger style pants or Equivalent (4 Pants) Size 40 x1 4

Relaxed Fit Size 42 x1,

Fully elasticated waist and cuff, cargo pockets Colour: Size 50 x2

Navy Blue

Jasmin dress/ Asian Silky knit Belted or Equivalent (4 Dresses) Size 36x1 4

Fiona Pearl Polyester Size 38 x2

Colour: Red and white Size 40 x1

Elmarie dress/ Florence Pearl or Equivalent (2 Dresses) Size 40 x2 2

Polyester relaxed fit long tab sleeve, button through

shirt soft dress, pockets, belted side slits, unlined, 7cm

extra length

Colour: Red and Navy Blue

Elmarie dress/ Fiona Pearl or Equivalent (1 Dresses) Size 40 x1 1

Polyester relaxed fit long tab sleeve, button through shirt

soft dress, pockets, belted side slits, unlined, 7cm extra

length

Colour: Red and white

Kendal waist coat or Equivalent (2 Waist coat) 2

Regular Fit Size Medium x1

Fashionable Gilet, Inseam Pockets, Back Buckle Detail, Size X Large x1

Side Slits, Lined

Colour: Grey

Pamela Jacket or Equivalent (1 Jacket) Size X Large 1

Fitted, Long Sleeve Fitted Jacket, Wide Notch Lapel, Flap x1

Pockets, Hip Length, Lined Colour: Grey

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Ariana Jacket or Equivalent (1 Jacket) 1

Regular Fit, Long Sleeve Double Breasted Peak Lapel, Size Large x1

Flap Pockets, Lined Colour: Grey

Lynn coat or Equivalent (12 Coats) Medium x 2, 12

Regular fit classic Melton coat with pocket, Lined Colour: Large x3

Black X Large x3

2 x Large x3

3 Large x1

Christine pants or Equivalent (2 pants) Size 34 x1 2

Regular fit, Midrise, classic straight leg pants Size 42 x1

Colour: Pacific Navy

Helga pants or Equivalent relaxed fit, (4 pants) Size 34 x1 4

High rise, partly elasticated adjustable waist, pockets, Size 44 x3

improved fit

Colour: Pacific Navy

Hanna pants or Equivalent (2 pants) Size 38 x1 2

regular fit, High waist wide leg pockets. Colour: Black Size 40 x1

Sandile Skirt or Equivalent (5 Skirts) Size 36 6

Fitted Fit and Flair suiting skirt, Unlined Size 38 x1,

Approx. 65cm Centre Back Colour: 4x Navy Blue and 1x Size 42 x3,

Black Size 44 x1

Soft Skirt, Fitted, Fit and Flare, Aurora Pearl or Equivalent (1 Skirt) Size 42 x1 1

Polyester, Colour: Navy Blue and White

Duchess Service Collection Cindy Coverall: Kooltron - 14 Coverall) Size M x3, 14

CIA1K or Equivalent Large x4,

– 100% Cotton X Large x3,

Colour: Navy Blue 2 X Large x2

3X Large x2

Ladies Moccasin/ Loafers or Equivalent (2 pairs) 2

Slipper Cut crop P, 100% genuine leather and non- Size 6x1 &

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slip. Size 7x1

Colour: Black

Ladies’ pumps or Equivalent (4 pairs) 4

Flat slip on, 100% genuine leather and non-slip. Size 6 x4

Colour: Black

Ladies’ walkers or Equivalent (2 pairs) 2

Stitch detail side, 100% genuine leather and non-slip. Size 6 x1 &

Colour: Black Size 7 x1

Grasshoppers or Equivalent (2 pairs) 2

Leather Taylor, Casual Black Lace Up, 100% genuine Size 4 x1

leather non-slip. Size 6 x1

Colour: Black

Ladies’ sneaker or Equivalent (8 pairs) Size 6 x8 8

Flat lace-up sneaker, 100% genuine leather and non-slip.

Colour: Black x6

Colour: White x1

Colour: Navy Blue x1

Ladies’ courts generic or Equivalent (1 pair) Size 6 x 1 1

LH Slip on Court, 100%, genuine leather and non-slip.

Colour: Black

Ladies’ walker or Equivalent (1 pair) Size 5 x41 1

Slip on mule with S, 100% genuine leather and non-slip.

Colour: Navy Blue

Ladies’ walkers or Equivalent (2 pairs) Size 6 x2 2

Side zip slip on WA, 100 genuine leather and non-slip.

Colour Navy Blue

Ladies’ walker or Equivalent (2 pairs) Size 5 x1 2

Size Zip slip on WA, generic 100% genuine leather and Size 6 x1

non-slip.

Colour: Navy Blue

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Ladies Sneaker or Equivalent (2 pairs) Size 5 x1 3

Zip on SNE, 10 Ladies’ Sneaker, Zip Slip on SNE Size 6 x1

100% genuine leather and non-slip. Size 7 x1

Colour: Black

Colour: Navy Blue

Anti-slip safety shoes alu-tec 565 XP or Equivalent (4 pairs) 4

Specifications: EN ISO 20345 S3 SRC: XP® metal free S i z e 7 x 1

puncture-resistance: Waterproof leather: alu-tec® Size 8 x3

aluminum toecap :3D-cushioning system: Safety

reflectors: aktiv-X lining: Antistatic between 1 x 105 - 3,5

x 107 Ohm: carbon coated tip protection: MPU Light sole

technology: also available in W12: adapted for orthopedic

insoles

Colour: Blue and Black

Dolomite Chelsea Boots or Equivalent (3 pairs) Size 8 x3 3

Gender: Male, Sole: Direct Injected Dual Density PU,

Upper: Full Grain Leather, Toe Cap: Steel Toe Cap, Anti-

Penetration: No In-Sock: High-Density PU, Metatarsal

Protection: No, Scanner Safe: No – Contain Metal

Components, Conductivity Rating: Anti-Static, Rating: S1,

Sr, fo

Colour: Brown

Unisex: Outer fabric: Smooth, water-resistant outer (10 Puffer Jackets) 10

suitable for light moisture exposure Pockets: Hand Size Small x2,

pockets for everyday use Fit: Modern, streamlined Medium x6 &

silhouette or Equivalent Large x2

Colour: Navy Blue

Unisex: Made from a durable soft-shell fabric, it offers (6 Soft shell Jackets) 6

excellent protection against cold weather while still Size Small x2,

allowing easy movement for active days or Equivalent Medium x4

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Colour: Navy Blue

Straight Leg 100% Cotton Chinos with Stretch or (3 Trousers) 3

equivalent Size 32 x2

Colour: Khaki Size 36 x1

Straight Leg 100% Cotton Chinos with Stretch or (3 Trousers) 3

equivalent Size 32 x2

Colour: Navy Blue Size 36 x1

Female's Tech Gear Acid Flame Trousers Airforce Blue, (2 Pants) 2

Strech waist for comfort, seven custom utility pockets, Size 32 x1

modern and contured fit, triple stretched for reinforcement, Size 36 x1

bar tacked at stess points and functional tool loop, High

quality poly-cotton canvas or Equivalent

Colour: Navy Blue

Men's Tech Gear Acid Flame Trousers Airforce Blue, (4 Trousers) 4

Strech waist for comfort, seven custom utility pockets, Size 30 x1,

modern and contured fit, triple stretched for reinforcement, Size 32 x2 &

bar tacked at stess points and functional tool loop, High Size 34 x1

quality poly-cotton canvas or Equivalent

Colour: Navy Blue

Female: Coverall Overalls Workwear Jacket Pants (2 Coveralls) 2

Trousers Construction Safety Working Scrubs Uniforms Size 32 x1

Suit. Size 36 x1

Colour as pictured or customised or Equivalent

Male: Coverall Overalls Workwear Jacket Pants (6 Coveralls) 6

Trousers Construction Safety Working Scrubs Uniforms Size 30 x1,

Suit. Size 32 x4

Colour as pictured or customised or Equivalent & Size 36 x1

Female bodywarmer: Made with a rip-resistant ripstop (15 Female 15

outer that prevents rips from extending Insulating puffer bodywarmer)

design that locks in warmth Cushioned collar with chin zip Size Small x1,

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guard for added comfort or Equivalent Medium x2,

Colour: Black Large x4,

X Large x4,

2 X Large x 3

& 3X Large x1

Male bodywarmer: Made with a rip-resistant ripstop outer (7 Male body warmer) 7

that prevents rips from extending Insulating puffer design Size Small x1,

that locks in warmth Cushioned collar with chin zip guard Medium x5

for added comfort or Equivalent & Large x1

Colour: Black

Hardwear Chelsea Boot - Mid-Brown (UBJK) Slip (4 pairs) 4

resistant, 100% genuine leather or Equivalent Size 6 x1 &

Colour: Mid Brown Size 8 x3

Light duty footwear, cut resistant fly knit mesh upper, steel (2 pairs) 2

toe cap, ultra-EVA/ or Equivalent Size 4 x2

Rubber outsole Colour: Grey

Unisex: White 100% Polyester button closure. (23 Golf shirts) Size 23

Colour: White Small x2, Medium x9,

polo collar Large x4,

short sleeves, resists fading Also resists stains and XLarge x4, 2XLarge x3

shrinking or Equivalent & 3XLarge x1

Unisex: Black 100% Polyester button closure (12 Golf Shirts) 12

polo collar Size Small x2,

short sleeves, resists fading Also resists stains and Medium x8,

shrinking or Equivalent Large x2

Unisex: Red 100% Polyester button closure polo collar (14 Golf Shirts) 14

short sleeves, resists fading Also resists stains and Size Small x2,

shrinking or Equivalent Medium x10,

Large x2

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Unisex: Navy Blue 100% Polyester button closure (23 Golf shirts) 23

polo collar Size Small x2,

short sleeves, resists fading Also resists stains and Medium x9, Large x4,

shrinking or Equivalent XLarge x4,

2XLarge x3

& 3XLarge x1

Unisex: Light mustard 100% Polyester button closure (4 Golf Shirts) 4

polo collar short sleeves, resists fading Also resists stains Size Medium x3,

and shrinking or Equivalent Large x1

5.4 Branding:

All embroidery must be in NLC Corporate Identity colours. Artwork will be provided to the

successful bidder upon appointment. Only embroidery is acceptable for clothing and

engraving for name badges. No screen printing.

5.5. Delivery:

Deliver the complete consignment once-off to the NLC, each staff member’s uniform and

PPE must be packed separately and clearly labelled.

5.6. Quality Assurance:

All items must be free from defects. The service provider must replace any defective or

incorrect sizes within 14 days at no additional cost to the NLC.

6. Deliverables

5.1. Size Measurements:

Conduct onsite size measurements for all identified Facilities Management Staff at NLC

within 7 working days of receiving the official purchase order.

5.2. Sample Approval:

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Provide samples of fabric, PPE, and branding for approval by NLC Corporate Services

prior to bulk production.

5.3. Supply of Items:

Supply and deliver PPE and uniform as per the attached annexure A and specifications

detailed below:

7. Reporting requirements

The service provider will report to the Facilities Management Unit.

8. Duration of the mandate

The expected duration of this project is to be completed within 30 days, which will be effective

either on the date of appointment and receival of purchase order or at the discretion of the

NLC with a 14-day warranty for defective items after delivery.

Section 2: notice to bidders

3. Terms and Conditions of Request for Quotations

3.1. This document may contain confidential information that is the property of the NLC.

3.2. No part of the contents may be used, copied, disclosed, or conveyed in whole or in

part to any party in any manner whatsoever other than for preparing a proposal in

response to this RFQ without prior written permission from the NLC.

3.3. All copyright and intellectual property herein vests with the NLC.

3.4. Late and incomplete submissions will not be accepted.

3.5. No services must be rendered or goods delivered before an official NLC Purchase

Order form has been received.

3.6. Suppliers are required to register on the Central Supplier Database at

www.csd.gov.za.

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3.7. Suppliers must provide their CSD registration number (and attach a CSD Summary

report) and ensure that their tax matters are compliant.

4. General rules and instructions

4.1. News and press releases

4.1.1. Bidders or their agents shall not make any news releases concerning this RFQ or

the awarding of the same or any resulting agreement without the consent of, and

then only in coordination with, the NLC.

4.2. Precedence of documents

4.2.1. This RFQ consists of a number of sections. Where there is a contradiction in terms

between the clauses, phrases, words, stipulations or terms and herein referred to

generally as stipulations in this RFQ and the stipulations in any other document

attached hereto, or the RFQ submitted hereto, the relevant stipulations in this RFQ

shall take precedence.

4.2.2. Where this RFQ is silent on any matter, the relevant stipulations addressing such

matter, and which appear in the PPPFA, shall take precedence. Bidders shall refrain

from incorporating any additional stipulations in their proposal submitted in terms

hereof other than in the form of a marked recommendation that the NLC may, in its

sole discretion, elect to

4.2.3. import or to ignore. Any such inclusion shall not be used for any purpose of

interpretation unless it has been so imported or acknowledged by the NLC.

4.2.4. It is acknowledged that all stipulations in the PPPFA are equally applicable to all

matters addressed in this RFQ. It, however, remains the exclusive domain and

election of the NLC as to which of these stipulations are applicable and to what

extent. Bidders are hereby acknowledging that the decision of the NLC in this

regard is final and binding. The onus to enquire and obtain clarity in this regard rests

with the Bidder(s). The Bidder(s) shall take care to restrict their enquiries in this

regard to the most reasonable interpretations required to ensure the necessary

consensus.

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4.3. Preferential procurement reform

4.3.1. The NLC supports B-BBEE as an essential ingredient of its business. In

accordance with government policy, the NLC insists that the private sector

demonstrates its commitment and track record to B-BBEE in the areas of

ownership (shareholding), skills transfer, employment equity and procurement

practices (SMME Development), etc.

4.3.2. Bidders must be registered with the central supplier database (CSD) and

submit a CSD report reflecting tax compliance.

4.4 The National Industrial Participation Programme

8.4.1. The Industrial Participation policy, which was endorsed by the Cabinet on 30 April

1997, is applicable to contracts that have imported content. The NIP is obligatory

and therefore must be complied with. Bidders are required to sign and submit the

Standard Bidding Document (SBD).

4.5 Language

4.9.1 Bids shall be submitted in English.

4.6 Gender

4.9.1 Any word implying any gender shall be interpreted to imply all other genders.

4.7 Headings

4.9.1 Headings are incorporated into this RFQ document and submitted in response

thereto, for ease of reference only and shall not form part thereof for any purpose

of interpretation or any other purpose.

4.8 Occupational Injuries and Diseases Act

The Bidder warrants that all its employees (including the employees of any subcontractor

that may be appointed) are covered in terms of the Compensation for Occupational

Injuries and Diseases Act and that the cover shall remain in force for the

duration of the adjudication of this RFQ and/ or subsequent agreement. The NLC

reserves the right to request the Bidder to submit documentary proof of the Bidder’s

RFQ 2026 -008-046 ONCE-OFF SUPPLY AND DELIVEY OF FACILITIES STAFF UNIFORM. of 39

registration and “good standing” with the Compensation Fund, or similar proof acceptable

to the NLC.

4.9 Processing of the Bidder’s Personal Information

4.9.1 All Personal Information of the Bidder, its employees, representatives, associates,

and sub-contractors (“Bidder Personal Information”) required under this RFQ is

collected and processed to assess the content of its tender proposal and award

the bid. The assessment and award of the bid shall be conducted in accordance

with applicable legislation, including the PPPFA read with the Preferential

Procurement Regulations, 2023.

4.9.2 The Bidder is advised that Bidder Personal Information may be passed on to third

parties to whom the NLC is compelled by law to provide such information. For

example, where appropriate, the NLC is compelled to submit information to the

National Treasury’s Database of Restricted Suppliers.

4.9.3 All Personal Information collected will be processed in accordance with POPIA and

with the NLC Data Privacy Policy.

4.9.4 The following persons will have access to the Personal Information collected:

4.9.4.1 The NLC personnel are participating in procurement/award procedures.

4.9.4.2 Members of the public: within seven working days from the time the bid is

awarded, the following information will have to be made available on the

National Treasury’s e-Tender portal.

4.9.4.3 Contract description and bid number.

4.9.4.4 Names of the successful bidder(s) and preference points claimed.

4.9.4.5 the contract price(s) (if possible).

4.9.4.6 contract period.

4.9.4.7 Names of directors and

4.9.4.8 date of completion/award.

4.9.5 The NLC will ensure that the rights of the Bidder and of its employees and

RFQ 2026 -008-046 ONCE-OFF SUPPLY AND DELIVEY OF FACILITIES STAFF UNIFORM. of 39

representatives (i.e. the right of access and the right to rectify) are effectively

guaranteed in accordance with the procedures specified in the NLC PAIA

manual.

4.9.6 In signing this document, the Bidder consents to the use of its Personal

Information for the purposes as specified in section 2.9.1 above.

Bid advertisement date: 31 August 2026.

Closing date and time: 04 September 2026 at 11:00 (compulsory).

No compulsory briefing session or site visit.

Bid validity period: 90 days from closing date (compulsory).

Clarification queries must be submitted to [email protected] before the closing date.

SCM / bidding procedure enquiries: Maureen Senyatsi, telephone (012) 432 1470, email [email protected].

Technical enquiries: Supply Chain Management, telephone (012) 432 1470, email [email protected].

General NLC contact: Tel +27 (12) 432 1300, Info Centre 086 00 65383, web www.nlcsa.org.za.

Postal address: P.O. Box 1556, Brooklyn Square 0083, Pretoria.

Submission address: e-Tender portal https://www.etenders.gov.za/ (electronic only).

Submission method: electronic only via the National Treasury e-Tender portal (https://www.etenders.gov.za/). No physical submissions accepted.

Closing date and time: 04 September 2026 at 11:00 South African Standard Time. Late bids will not be accepted.

Returnable forms and documents (all must be fully completed, signed and submitted with the bid):

• SBD 1 (Invitation to Bid): signed offer cover page.
• SBD 6.1 (Preference Points Claim Form): claims B-BBEE points under the 80/20 system.
• SBD 4 (Declaration of Interest): discloses state employment and relationships with NLC officials.
• POPIA Consent Form: original signed consent under the Protection of Personal Information Act.
• Valid B-BBEE certificate or sworn affidavit (consolidated for joint ventures).
• Proof of CSD registration with tax-compliant status (CSD summary report) or valid SARS Tax Pin.
• Pricing Schedule (Annexure A): VAT-inclusive prices for all listed items.

Disqualification risks: any mandatory form omitted or unsigned; submission after closing time; incomplete pricing schedule; failure to register on CSD (unless a foreign supplier with no local entity).

Bid validity: 90 days from closing date; NLC may request a written extension on the same terms.

No compulsory briefing session.

Three-stage evaluation:

Stage 1 – Administrative Compliance (pass/fail): all mandatory documents submitted and compliant (SBD 1, SBD 6.1, SBD 4, POPIA consent, B-BBEE certificate/affidavit, CSD registration with tax compliance, pricing schedule). Non-compliant bids are disqualified.

Stage 2 – Mandatory Compliance (pass/fail): returnable documents (SBD 4) and pricing schedule completed and signed. Non-compliant bids are disqualified.

Stage 3 – Price and Specific Goals (80/20):

• Price: 80 points, calculated using the standard 80/20 formula (Ps = 80 × (1 – (Pt – Pmin)/Pmin)) for contracts valued between R30 000 and R50 million inclusive of VAT.
• Specific Goals: 20 points allocated as follows:

1. Black ownership: 100% black-owned = 4 points; 51–99% = 2 points; <51% = 0 points. Evidence: CIPC report or recent CSD report.
2. Women ownership: 100% women-owned = 4 points; 30–99% = 2 points; <30% = 0 points. Evidence: B-BBEE certificate or sworn affidavit.
3. Local content: 100% of items on Annexure A fully compliant with minimum 100% local content threshold = 12 points; 50–99% compliant (29–58 items) = 4 points; <50% compliant = 0 points. Evidence: SBD 6.2 and Annexures C, D, E; manufacturer’s signed declaration; letter of local content confirmation.

Total specific goals = 20 points.

Stage 6 – Due diligence, contract negotiation and award: NLC may verify preferred bidder’s information and negotiate best and final offers.

Once-off supply and delivery of PPE and uniform for NLC Facilities Management staff. All items must be branded with NLC corporate identity colours (embroidery only; artwork provided on appointment; no screen printing). Each staff member’s uniform and PPE must be packed separately and clearly labelled.

Key deliverables:

• Onsite size measurements for all identified staff within 7 working days of purchase order.
• Fabric, PPE and branding samples submitted for approval before bulk production.
• Full consignment delivered once-off to NLC within 30 days of appointment/purchase order.
• 12-month warranty from date of delivery confirmed by supplier.
• Defective or incorrect sizes replaced within 14 days at no cost to NLC.

Detailed item list (quantities, sizes, colours, materials) includes:

• Ladies’ blouses (Chanel, Michelle, Florence Botanical, Becky, Kourtney, Rose, Anya, Kim, Lexi, Liandri, Naomi, Laura Top) – total 47 blouses across sizes 34–50 in Green, Navy Blue, White, Emerald Pearl, Red, Yacht Pearl, Nightfall Pearl, Ribbon Red.
• Dresses (Jasmin, Louise, Jasmin/Asian Silky knit, Elmarie/Florence Pearl, Elmarie/Fiona Pearl) – total 16 dresses across sizes 36–50 in Red, Navy Blue, Red/White.
• Skirts (Mbali, Sandile, Soft Skirt/Aurora Pearl) – total 10 skirts across sizes 34–44 in Navy Blue, Black, Navy Blue/White.
• Pants (Jogger style, Christine, Helga, Hanna, Female/Male Tech Gear Acid Flame, Female/Male Coveralls) – total 31 pants/coveralls across sizes 30–44 in Navy Blue, Pacific Navy, Black, Khaki.
• Outerwear (Kendal waistcoat, Pamela Jacket, Ariana Jacket, Lynn coat, Puffer Jackets, Soft shell Jackets, Female/Male Bodywarmers) – total 54 items across sizes Small–3X Large in Grey, Black, Navy Blue.
• Footwear (Moccasins/Loafers, Pumps, Walkers, Grasshoppers, Sneakers, Courts, Safety shoes alu-tec 565 XP, Dolomite Chelsea Boots, Hardwear Chelsea Boots, Light duty footwear) – total 44 pairs across sizes 4–8 in Black, Navy Blue, White, Blue/Black, Brown, Grey.
• Golf shirts (White, Black, Red, Navy Blue, Light Mustard) – total 76 shirts across sizes Small–3X Large, 100% polyester, fade/stain/shrink resistant.
• Coveralls (Duchess Service Collection Cindy Coverall) – 14 coveralls in sizes M–3X Large, 100% cotton, Navy Blue.

All footwear must be 100% genuine leather, non-slip; safety shoes to EN ISO 20345 S3 SRC; Chelsea boots steel toe cap, anti-static S1 SR FO.

Pricing format: VAT-inclusive firm prices for each line item as per Annexure A Pricing Schedule (schedule of rates).

Price points: 80 out of 100 evaluated on lowest acceptable price using the 80/20 formula.

No bid bond, performance guarantee, advance payment or retention terms specified in the document.

Payment terms: not stated; delivery note and tax invoice required on completion.

Warranty: 12 months from delivery; defective/incorrect items replaced within 14 days at supplier’s cost.

Bid validity: 90 days from closing date; extension may be requested in writing.

Mandatory compliance documents:

• CSD registration (CSD summary report with tax-compliant status) – required for all South African entities; foreign suppliers with no local registered entity exempt.
• Valid SARS Tax Pin or printed Tax Compliance Status certificate.
• B-BBEE certificate (valid, per Codes of Good Practice) or sworn affidavit; consolidated for joint ventures.
• POPIA Consent Form (original signed).
• SBD 1 (Invitation to Bid) – fully completed and signed.
• SBD 6.1 (Preference Points Claim Form) – fully completed and signed.
• SBD 4 (Declaration of Interest) – fully completed and signed by authorised person.
• Pricing Schedule (Annexure A) – completed with all items priced.
• Compensation for Occupational Injuries and Diseases Act (COIDA) registration and good standing – NLC reserves the right to request proof.

Local content: minimum 100% threshold for all items on Annexure A; points awarded for compliance (see evaluation criteria).

No CIDB grading, professional body registration, or minimum turnover threshold specified.

5.1 The appointed service provider will be required to liaise with the Stakeholder and

Communication Management Section regarding embroidery. Samples will be

submitted for fitting and material approval before final purchase is made. A

warranty of 12 Month from date of delivery must be confirmed by the supplier.

5.2 The appointed service provider must supply and deliver correctly sized, branded

PPE and uniform for all Facilities Management Staff. All items must be free from

defect, with a signed delivery note and tax invoice provided on completion. Any

defective or incorrectly sized items must be replaced within 14 days at no cost to

the NLC.

5.3 Any defective or incorrectly sized PPE items must be replaced within 14 days.

Replacements must be done at no additional cost to the NLC.

6 Formal Briefing Session

6.1. There will be no compulsory briefing session.

7 Validity Period

7.1 The NLC requires a validity period of 90 Days against this RFQ. Bidders are to note that they

may be requested to extend the validity period of their bids, on the same terms and

conditions. A written letter will be sent to every bidder who responded to the bid. In terms of

procedural fairness, the bidders will be given an opportunity to respond, in writing, to the

terms and conditions of the bid and the bid price. Such acceptance of the terms and

conditions of the bid and bid price becomes legally binding in the procurement process. Any

RFQ 2026 -008-046 ONCE-OFF SUPPLY AND DELIVEY OF FACILITIES STAFF UNIFORM. of 39

bidder that did not respond to the extension of the bid validity period, in writing, WILL NOT

be considered further for the bid upon expiry of the initial validity period.

7.2 Bidders are to note that they may be requested to extend the validity period of their bids, on

the same terms and conditions, if the internal evaluation process is not finalised within the

validity period.

8 National Treasury’s Central Supplier Database

8.1 Bidders are required to self-register on National Treasury’s Central Supplier Database

(CSD) which has been established to centrally administer supplier information for all

organs of state and facilitate the verification of certain key supplier information.

8.2 The NLC may not award business to a bidder who has failed to register on the CSD.

8.3 Only foreign suppliers with no local registered entity need not register on the CSD.

8.4 The CSD can be accessed at https://secure.csd.gov.za/

9 Confidentiality

9.1 Bids submitted for this Request for Proposals will not be revealed to any other bidders and

will be treated as contractually binding.

9.2 The NLC reserves all the rights afforded to it by the POPIA in the processing of any of

its information as contained in Bid Proposals.

9.3 The Bidder acknowledges that it will obtain and have access to personal information of The

NLC and agrees that it shall only process the information disclosed by the NLC in terms of

this bid award and only for the purposes as detailed in this RFQ and in accordance with

any applicable law.

9.4 The Bidder shall notify the NLC in writing of any unauthorized access to personal

information and the information of a third party, through cybercrimes or suspected

cybercrimes, in its knowledge and report such crimes or suspected crimes to the relevant

authorities in accordance with applicable laws, after becoming aware of such.

RFQ 2026 -008-046 ONCE-OFF SUPPLY AND DELIVEY OF FACILITIES STAFF UNIFORM. of 39

10 Communication

10.1 Specific queries relating to this RFQ should be submitted [email protected], before

the closing date.

10.2 In the interest of fairness and transparency the NLC’s response to such a query may be

made available to other bidders.

10.3 It is prohibited for bidders to attempt, either directly or indirectly, to canvass any officer or

employee of the NLC in respect of this RFQ between the closing date and the date of the

award of the business.

10.4 Bidders found to be in collusion with one another will be automatically disqualified and

restricted from doing business with organs of the state for a specified period.

11 Supplier Performance

11.1 The National Lotteries Commission conducts regular performance reviews in accordance

with the requirements for the classification of the contract and or stakeholder by making use

of supplier evaluation forms. The evaluation is conducted against the deliverables or scope

of the contract with a minimum of an annual review done for contracts longer than a year

and a review at completion of contract for those contracts less than a year.

11.2 Ad-hoc performance reviews shall be conducted where non-performance is identified

outside the review period.

11.3 Non-performance will be addressed with at least a formal letter advising specific non-

performing areas and stating remedial action/s required within specific time frames. Non-

adherence to remedial actions shall lead to escalating performance management actions.

11.4 Any party to this agreement may request to participate in a joint performance review where

appropriate and seek continuous improvement opportunities.

RFQ 2026 -008-046 ONCE-OFF SUPPLY AND DELIVEY OF FACILITIES STAFF UNIFORM. of 39

Section 3: evaluation criteria

12 The NLC will evaluate all proposals in terms of the Preferential Procurement Regulation of

2023 and the Preferential Procurement Policy Framework Act. No. (PPPFA). The

phase evaluation criteria below will be considered in evaluating the proposals.

Stage 1: Tender Closing and Opening

12.1 Tender closing details

The deadline for Tender submission is 04 September 2026 @11:00 Standard South African

Time. No Late bids will be accepted. Responses to this RFQ must be submitted via e-tender

portal: https://www.etenders.gov.za/

Stage 1: Administrative Compliance

All bid respondents must submit mandatory documents that comply with all mandatory

requirements. Bids that do not fully comply with the mandatory requirements will be

disqualified and will not be considered for further evaluation. The Administrative

Compliance Evaluation will include the following:

Evaluation Criteria Supporting Document/Content

Fully Completed Standard and duly

SCM - SBD 1 - Invitation to Bid

signed

SCM - SBD 6.1 - Preference Points Claim Form

Fully Completed Standard and duly

in terms of the Preferential Procurement

signed

Regulations 2022

Whether Service Providers have failed to

Proof of Central Supplier Database

register on the CSD. Only foreign suppliers with

(CSD) registration reflecting Tax

no local registered entity need not register on

compliant status

the CSD

Whether the Service Provider tax affairs in order Valid SARS Tax Pin

RFQ 2026 -008-046 ONCE-OFF SUPPLY AND DELIVEY OF FACILITIES STAFF UNIFORM. of 39

Evaluation Criteria Supporting Document/Content

Original Signed consent form in terms of the

Protection of Personal Information Act No.4 POPIA Consent Form

2013 (popia)

A valid B-BBEE Certificate/Sworn

B-BBEE Certificate in terms of Codes of Good affidavit. In the case of a Joint

Practice-Valid Venture ( JV), a consolidated

certificate or sworn affidavit

12.2 Stage 2: Mandatory Compliance

All bid respondents must submit mandatory documents that comply with all

mandatory requirements. Bids that do not fully comply with the mandatory

requirements will be disqualified and will not be considered for further evaluation.

Evaluation criteria supporting document

1. Returnable documents (standard bidding

Fully Completed Standard Bidding

documents) and/or schedules were completed,

Document (SBD 4) Form

duly signed by the authorized person.

2. Pricing Schedule Pricing Schedule with all items

Stage 3: The 80/20 Principle based on Price and Special goal as stated below.

Financial evaluation (*Pricing and Specific goals comparatives)

Price proposals (VAT inclusive) must be presented as per Annexure A Pricing

Schedule. The evaluation for Pricing and Specific Goals will include the following:

Evaluation Criteria Final Weighted

Scores

Price 80

RFQ 2026 -008-046 ONCE-OFF SUPPLY AND DELIVEY OF FACILITIES STAFF UNIFORM. of 39

The following formula will be used to calculate the points out of 80 for

price in respect of a tender with a Rand value equal to or above R30

000 and up to a Rand value of R50 million, inclusive of all applicable

taxes:

Where:

Ps = Score for the Bid under consideration

Pt = Price of Bid under consideration

P min = Price of lowest acceptable Bid

20 Points will be awarded to a bidder as follows.

Sub - Maximum

points for points for Relevant

the same terms and conditions, if the internal evaluation process is not finalised within the

requirements will be disqualified and will not be considered for further evaluation.

Evaluation criteria supporting document

Stage 3: The 80/20 Principle based on Price and Special goal as stated below.

Financial evaluation (*Pricing and Specific goals comparatives)

Schedule. The evaluation for Pricing and Specific Goals will include the following

Evaluation Criteria Final Weighted

The following formula will be used to calculate the points out of 80 for

Ps = Score for the Bid under consideration

20 Points will be awarded to a bidder as follows.

points for points for Relevant

Specific Goals

D for specific goals

Regulations, preference points must be awarded for specific goals stated in the tender.

For the purposes of this tender the tenderer will be allocated points based on the goals

states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an

(a) an invitation for tender for income-generating contracts, that the 80/20 preference

determine the applicable preference point system; or

(b) any other invitation for tender, that the 80/20 preference point system will apply

preference point system, then the organ of state must indicate the points allocated

for specific goals for the 80/20 preference point system.

provider to supply and deliver quality, durable and compliant PPE and uniform for the

Total points for specific goals 20

Stage 6: Du

Section 3: evaluation criteria

This document contains the National Treasury local content declaration templates (Annexes C, D and E) required for the supply and delivery of uniform for NLC facilities staff. The annexures are used to calculate and declare the local content percentage of the tender offer, breaking down the tender value into exempted imported content, directly imported content, third-party imported content, and other foreign currency payments. All calculations exclude VAT. The templates follow the SATS 1286:2011 standard for local content measurement.

Closing date and time: 4 September 2026 at 11:00 (as per tender record).

No compulsory briefing session or site visit is indicated in the available document text.

No SCM or technical contact details, email addresses, phone numbers, or submission address are present in the extracted document text. Refer to the main tender advertisement or RFQ cover document for enquiry channels.

Returnable documents required with the quotation:

• Completed and signed Annex C (Local Content Declaration – Summary Schedule).
• Completed and signed Annex D (Imported Content Declaration – Supporting Schedule to Annex C).
• Completed and signed Annex E (Local Content Declaration – Supporting Schedule to Annex C).
• Proof of registration on the Central Supplier Database (CSD).
• Valid SARS tax compliance status PIN.

All forms must be fully completed, signed by an authorised signatory, and submitted before the closing date and time. Late submissions will not be accepted.

Evaluation will follow the Preferential Procurement Policy Framework Act (PPPFA) 80/20 or 90/10 preference point system (exact split not stated in this extract).

Minimum qualifying requirements:

• Bidder must be registered on the Central Supplier Database (CSD).
• Valid SARS tax clearance (tax compliance status PIN) must be provided.
• Compliance with designated local content requirements and minimum local content percentages as specified for the uniform items (percentages not stated in this extract).
• Submission of completed Annexes C, D and E is mandatory for local content verification.

No CIDB grading or professional body registration applies to this goods supply tender.

Supply and delivery of uniform items for National Lotteries Commission (NLC) facilities staff. Exact items, quantities, sizes, fabric specifications, colour codes, branding requirements, and delivery locations are not detailed in the extracted text; they are expected to be listed in the main RFQ document or a separate specification/pricing schedule.

Pricing must be submitted in South African Rand (ZAR), excluding VAT, using the pricing schedule (likely SBD 3.1 or equivalent) accompanying the RFQ. The local content annexures (C, D, E) require a breakdown of tender value into exempted imported content, imported content, and local content, with all calculations excluding VAT. No bid bond, performance guarantee, advance payment bond, or retention percentage is mentioned in the extracted text. Payment terms are not stated in this extract.

Mandatory compliance documents:

• Central Supplier Database (CSD) registration proof.
• Valid SARS tax compliance status PIN.
• Completed and signed Annex C (Local Content Declaration – Summary Schedule).
• Completed and signed Annex D (Imported Content Declaration – Supporting Schedule to Annex C).
• Completed and signed Annex E (Local Content Declaration – Supporting Schedule to Annex C).

Local content: The uniform items fall within designated product categories subject to minimum local content thresholds (percentages not stated in this extract). Bidders must declare imported content (direct and via third parties) and foreign currency payments as per Annexes C, D, E. No CIDB grading, professional registration, or B-BBEE certificate submission requirement is indicated in this extract (though B-BBEE status will affect preference points).