Supply, installation, and commissioning of a temperature & humidity controlled cleanroom for armscor dockyard

1.1 Purpose

This document outlines the requirements for installing a Temperature and Humidity Controlled

Room/Cleanroom at Armscor Dockyard. This specification applies to the design, supply,

installation, commissioning, and training related to the Cleanroom facility at Armscor Dockyard,

NDS Building 5th Floor.

1.2 Background

Weapons Section calibrates and checks pressure gauges from Armscor Dockyard workshops and

the client. A Temperature and Humidity Controlled Room/ Clean Room must be constructed in the

section to ensure that operations are carried out accurately and in accordance with the Quality

Management System.

1.3 Document Overview

The specification is structured as follows:

a. Chapter 1: Introductory Sections

b. Chapter 2: Abbreviations and Reference Documents

c. Chapter 3: Requirements

1.4 Governing Principles and Assumptions

The specification is constructed in line with the following governing principles and assumptions:

a. ‘Cleanroom’, is a controlled environment that filters pollutants like dust, airborne

microbes, and aerosol particles to provide the cleanest area possible.

b. ‘Documentation’, refers to user manuals, maintenance manuals, and maintenance

plans required to ensure Armscor Dockyard can operate and support the system.

c. ‘Commissioning’, refers to installing and setting the system to work, this must include

installing all support structures, and training Armscor Dockyard to operate and

maintain the system.

1.5 Non-Compulsory Bidders Briefing Session

A non-compulsory bidder briefing session will be held as follows:

a. Date: 12 February 2026

b. Time: 11:00

c. Venue: Armscor Dockyard, Simon’s Town – NDS Building,

d. Purpose: To give bidders an opportunity to seek clarification on the requirements of this

Statement of Work and allow prospective bidders to view the site.

2 ABBREVIATIONS AND REFERENCE DOCUMENTS

2.1 Abbreviations, Acronyms, and Definitions

Abbreviation & Acronyms Descriptions

COC Certificate of Conformance

OEM Original Equipment Manufacturer

OHASA Occupational Health and Safety Act

QAR Quality Assurance Representative

A Amps

HVAC Heating, Ventilation, and Air Conditioning

Kw Kilowatt

m Meter

mm Millimetres

l litres

L Length

V Voltage

Sec Seconds

min minimum

max maximum

Refers to the process of verifying that items or

Calibration instruments are operating within acceptable ranges and

making adjustments were necessary.

2.2 Reference Documents

a. Occupational Health and Safety Act

b. Safety of machinery- Electrical equipment of machines, SANS 60204-1

c. The wiring of premises Part 1: Low Voltage installations, SANS 10142-1

d. Cleanrooms and associated controlled environments — Part 1: Classification of air

cleanliness by particle concentration, ISO 14644-1:2015

e. Cleanrooms and associated controlled environments — Part 5: Operations, ISO

14644-5

f. Evaluation of the action of microorganisms, ISO 846:2019

g. CIDB Act No.

The clean room shall be measured and inspected for compliance against the requirements below,

before a COC is issued by Armscor Dockyard QAR and the payment is processed. The

cleanroom must comply with ISO 14644-1 and ISO 14644-5, and with the acceptance testing and

hygiene requirements of ISO 846:2019.

3.1 Functional and Performance

3.1.1 Temperature and Humidity

The clean room shall consist of a standalone HVAC System or be attached to the HVAC

system of the building to ensure that temperature and humidity in the clean room are

maintained at 20 o C ±2 o C and 30% - 50% respectively.

Include digital data logging, and alarms for deviation.

3.2 Physical

3.2.1 Design

The supplier shall install and commission a clean room at Armscor Dockyard, NDS Building 5th

Floor. The clean room must be a combination of glass panels and closed panels. The clean room

shall comply with the following dimensional requirements:

Overall assembled dimensions of the clean room:

Width : 6000 mm

Height : 3500 mm

Length : 8600 mm

The largest transportation container or housing of the panels, glass, frame and structural

accessories shall conform to the following:

Width : max 2000 mm

Height : max 2200 mm

Length : max 3800 mm

The largest transportation container or housing shall not be more than 2000 kg in weight.

The clean room shall require structure on three sides; namely, front side, right side and top

as illustrated by the layout below. The clean room must consist of two glass panels of size

1m X 1.5m (Height X Length) minimum and a Double door of size 2.3m X 2.3m (Height X

Length) minimum.

Attached

to wall

Right side

6m

Attached

To wall

TOP VIEW (CEILING PANEL)

Front side

8.6m 6 m Attachedto wall

m Glass Glass m

3.5 Panel Panel 3.5

FRONT VIEW (FRONT

PANELS) RIGHT SIDE VIEW (SIDE Attached

to wall Double Manual Door PANELS)

with lock

Attached

to floor

3.2.2 Panels and frames

The frame, closed panels, ceiling panels and other structural accessories shall be made

from corrosion-resistant material (stainless steel grade 304 or marine-grade aluminium) as

the lab will be utilised close to the sea.

The structure shall be easy to assemble and dismantle on a concrete floor and against

concrete walls. The necessary fastening and /or tie down parts shall be installed without

digging foundations.

3.2.3 Doors and windows

The glass panels shall be made from tempered glass.

Doors shall have automatic closing mechanisms with airtight seals.

3.3 External Interfaces

3.3.1 Electrical

Armscor Dockyard shall supply three phase 440V 60Hz and single phase 220V and 115V 60Hz

distribution boxes that are at the most 15 m away from the point of installation.

3.4 Installation

The supplier shall install and commission the cleanroom at Armscor Dockyard Simon’s

Town.

The supplier shall provide the labour, equipment and material required to assemble, install

and commission the clean room.

Power supply is at most 5m away from the installation point, the supplier shall provide all

electrical accessories required to commission the clean room.

The supplier shall be responsible for connections to the supplied electrical supply.

All electrical installations to be done in accordance with SAN 10142-1.

The supplier shall conform to the Armscor Dockyard SHE contractor Management

Practice, document number AK-PRAC-11032 that will be made available to the supplier

during the procurement process.

The supplier shall provide method statements and risk assessments for approval prior to

commencement.

The commissioned system must comply with OHASA Act 85.

3.5 Logistic Support

3.5.1 Documentation

The following documents shall accompany the delivery of the system, documents shall be in clear,

grammatically correct English:

Maintenance schedule

System specification

Warranty and guarantee documents

Critical Spares List

User/operator manuals

Maintenance manuals

Illustrated Parts Breakdown/Catalogue

3.5.2 Supply Support

The supplier shall ensure that spares are available and accessible locally in South Africa from the

OEM or an accredited agent when the system requires maintenance and repairs.

3.5.3 Support and Test Equipment

The maintenance and repair of the system shall be supported locally in South Africa by the

OEM or an accredited agent.

The system shall be delivered with a warranty of at least 24 months.

3.5.4 CIDB Requirements

Only those tenderers who are registered with the cidb or are capable of being so prior to the

evaluation of submissions in a contractor grading designation equal to or higher than a contractor

grading designation determined in accordance with the sum tendered or a value determined in

accordance with Regulation 25(1B) or 25(7A) of the Construction Industry Development

Regulations, for a 3 GB or 3 ME or higher. Class of construction work are eligible to have their

tenders evaluated.

4 CRITICAL CRITERIA

Criterion 1

Requirement: Evidence:

The bidder shall be registered with the The bidder shall submit with the bid a valid CIDB

Construction and Industry Development registration letter/status indicating a unique CIDB CRS

Board (CIDB) as a General Building or number. The bidder’s registration must be valid 3 GB

Mechanical Engineering contractor or 3 ME or higher at the closing date of the bid.

grading designation of 3 GB or 3 ME or

higher. If the bidder is a Joint Venture, then the bidders shall

submit a combined valid CIDB registration letter/status

indicating a unique CIDB CRS number. Joint ventures

are eligible to submit tenders provided that:

Every member of the joint venture is registered

with the CIDB;

The lead partner has a contractor grading

designation in the General Building or

Mechanical class of construction work or not

lower than one level below the required

grading designation in the class of works

construction works under considerations and

possess the required recognition status

The combined contractor grading designation

calculated in accordance with the Construction

Industry Development Regulations is equal to

or higher than a contractor grading designation

determined in accordance with the sum

tendered for a General Building or Mechanical

class of construction work or a value

determined in accordance with Regulation 25

1 B) or 25 7 A) of the Construction Industry

Development Regulations.

Criterion 2

Requirement: Evidence:

The bidder must have completed at least The Bidder shall submit at least one client reference

one relevant installation and letter or completion certificate signed by the duly

commissioning of a steel and glass authorized client representative or Principal Agent,

panels with a HVAC system room within with contact details, confirming the following:

the last 5 years. a. The name of the bidder,

Confirmation of installation and commissioning

of a steel and glass panels with a HVAC

system room project and

Project completion date.

Should the completion certificate or reference letter not

indicate installation and commissioning of a steel and

glass panels with a HVAC system room, then the

bidder shall submit additional supporting documents,

issued by the client or principal agent, confirming

installation and commissioning of a steel and glass

panels with a HVAC system room.

B-BBEE Minimum Level: 1

Points Allocation: 135% B-BBEE