Supplies: Computer Equipment Tenders Gauteng | August 2026

1. Mandatory SITA product certification: provide relevant product certificates with the bid; failure results in automatic disqualification. 2. Oem certificate: include the oem certificate in the bid submission (per hp annexure b); failure results in automatic disqualification. 3. Functionality threshold: score a minimum of 70 points out of 100 on functionality to proceed to the price and specific goals phase. 4. Preference point system: 80/20 system applies; price and specific goals determine points, with the lowest acceptable tender used for the preference point calculation. 5. Subcontracting limit: subcontracting is allowed but must not exceed 25% of total contract deliverables; for designated sectors, local production and content requirements apply. 6. Personnel clearance: within 48 hours of request, provide full names, positions, certified saps ID copies (original certified, not photocopies), and business addresses for all site personnel; clearance valid for 12 months per project. 7. Fixed prices: prices must remain fixed for the contract duration and include all costs (delivery, labour, skills transfer); non-firm prices are not considered.

Returnable documents: 3.4.1 A copy of the trust, consortium or joint venture agreement duly signed must be attached.

Bids must be submitted by email to [email protected] Before the closing time of 11:00 on 10 september 2026. Late bids will not be accepted. Bids must be submitted on the official forms provided and must not be re-typed. The quotation must be on company letterhead, stamped, and include physical address, telephone numbers, company registration number, VAT registration number (if VAT is claimed), date and signature. The quotation must be valid for 30 days. Quoting on fewer items or quantities than requested will invalidate the quotation. The following documents must accompany the bid: sbd 4 (bidder's disclosure), sbd 6.1 (Preference points claim), proof of b-bbee status level, valid tax clearance certificate (original for goods/services over r30,000), csd registration number, and, where applicable, a certificate of good standing with the workmen's compensation fund and a health and safety file.

Returnable documents:

Submission method: email only to [email protected]. Clarifications go to a different address ([email protected]) — Quotes sent there will not be evaluated. Closing deadline: 07 september 2026 at 11:00. Late submissions are disqualified regardless of reason. Email size limit: 10 mb per email; multiple emails allowed provided all are received before the deadline. Returnable documents (all must be completed, signed and submitted with the quotation): - sbd 4 (declaration of interest): discloses whether any director or shareholder is employed by the state or connected to anyone at nrwdi. False declaration disqualifies the bid. - Sbd 6.1 (Preference points claim): claims specific-goal points under the 80/20 system; must be supported by cipc documents, certified ID copies, b-bbee certificate or sworn affidavit, csd report. - ID copies of all owners/directors as reflected on cipc, csd report or b-bbee certificate/affidavit. - Minimum two reference letters for previous IT device supply, on client letterhead with contact details and contact person. - Valid b-bbee certificate or sworn affidavit (if claiming specific-goal points). - Proof of csd registration (mandatory for award; foreign bidders with NO local entity excepted). - Completed pricing table as provided in the RFQ; prices firm, VAT shown as a separate line item. - Firm delivery date (only a firm date will be accepted). - Indication of iso 9001:2015 certification status. Disqualification risks: incomplete pricing table, late email, wrong email address, missing ID copies, fewer than two reference letters, unsigned or omitted sbd forms, non-compliant tax status at award, appearance on national treasury restricted/defaulters registers.

Submission method: email the completed RFQ and all returnable documents to the state security agency (address not specified in the document). Closing date and time: 9 september 2026 at 11:00. Late bids will not be accepted. Returnable documents (all must be completed, signed and submitted with the quotation): - completed RFQ form (parts a, b and c). - Official quotation on company letterhead, stamped, showing physical address, telephone numbers, company registration number, VAT registration number (if VAT claimed), date and signature. - Sbd 4 (bidder's disclosure) — bids without IT will be disqualified. - Sbd 6.1 (Preference points claim form). - Valid tax clearance certificate (original) for goods/services valued at r30 000. - Csd registration number — failure to provide invalidates the bid. - B-bbee status level verification certificate or sworn affidavit (for emes/qses) to qualify for preference points. - Certificate of good standing with the workmen's compensation fund (where applicable). - Health and safety file (where applicable). - Proof of authority to sign (e.g. Company resolution). Foreign suppliers must complete the questionnaire in part a and provide proof if accredited representative in south africa. Quotation validity: 30 days. Delivery period must be indicated on the quotation. Offer must be strictly to specification; quoting on fewer items or quantities than requested invalidates the quotation. All bids must be submitted on the official forms provided — not re-typed.

Submission method: email all bid response documents to [email protected] With the RFQ number clearly indicated in the email subject line. The original advert RFQ-HO-1662.1 template is also acceptable. Bids must be submitted on the official forms provided (not re-typed) and must be received by the closing date and time. Late bids will not be accepted. Delivery costs must be included in the total quotation price. Returnable forms and documents required: sbd 1 (invitation to bid, parts a and b), sbd 4 (bidder's disclosure), sbd 6.1 (Preference points claim form), signed sbd (RFQ) forms, recent csd report (not older than 3 months), tax compliance status pin or certificate, valid b-bbee certificate, ck1 registration document (cipc), ID copies of all listed owners as per csd report, proof of address not older than 3 months, medical certificate/assessment (if applicable), consortium/joint venture form (if applicable), valid coida letter of good standing, company profile with project portfolio list (minimum 3 projects) using annexure 1.1, Cv of the technician with trade test certificate (electrician), and completed pricing table (annexure b). Disqualification risks: missing or unsigned returnable forms, late submission, failure to submit valid coida letter, failure to confirm local geographical presence in gauteng with indication of in-house or outsourced service, incomplete project portfolio, missing technician cv or trade test certificate, inconsistent information across declarations and supporting documents.

Submission channel: bids must be placed online on the votaquotes e-procurement platform (https://votaquotes.elections.org.za). Bidders must be registered and approved on votaquotes to participate. Returnable documents (all must be submitted before closing date/time): - appendix a: technical bid response sheet – compulsory, demonstrates compliance with technical specifications. - Appendix b: pricing schedule – compulsory, includes sku, make/model, quantity, unit and total cost including VAT. - appendix c: guideline reference table – at least one contactable reference of similar work (laser barcode scanners). - Appendix d: delivery schedule – indicate quantities deliverable per week after purchase order. - Letter of proof of reseller agreement/authorization from oem or authorized distributor (if distributor, include oem authorization to the distributor). - Product sample for evaluation (remains property of iec; failure to submit leads to automatic disqualification). - Datasheet or brochure of proposed scanner. Submission methods: upload to the auction website, or place in the electoral commission tender box at election house, riverside office park, 1303 heuwel avenue, centurion, 0157, before closing. Mark submissions: 'for the attention of procurement and asset management – auction 0010575057'. Disqualification risks: any required document omitted or late; bids not placed online; failure to comply with any auction condition.

Submit in a sealed envelope marked with tender number, title, closing date and time. Place in the tender box at ground floor, investment centre, 15 main road, vredenburg before 12:00 on 18 september 2026. Faxed, emailed or late bids are not accepted. Use only the official tender document – do not retype. All pages must be initialled by the authorised signatory. Bind securely by page number; missing pages disqualify the bid. NO alterations allowed. Returnable forms (all must be completed and signed): - mbd 1 (invitation to bid): supplier information and bid price. - Mbd 4 (declaration of interest): discloses connections to state employees. - Mbd 6.1 (Preference points claim): claims b-bbee and locality points. - Mbd 8 (declaration of bidder's past SCM practices). - Mbd 9 (certificate of independent bid determination): certifies NO collusion. - Mbd 7 (contract form) for goods/works/services. - Authority to sign / board resolution: authorises the signatory. - Identity documents of all equity owners (directors only for companies). - Company registration forms. - Certified copy of director's municipal account (month preceding closure). - Original or certified b-bbee certificate or sworn affidavit (eme/qse). - Proof for locality points (municipal account in business name, lease agreement, or detailed affidavit from property owner). - Tax-compliant status on csd (tcs pin or csd number). - Professional body registration (if applicable). - Samples (if applicable). Disqualification risks: unsigned or omitted returnable forms, missing pages, unauthorised alterations, late submission, unclear copies, failure to initial all pages.

Bidders must submit their bids to the address specified in the tender documentation. The submission method is not specified. Returnable forms required include sbd 4 (declaration of interest) and sbd 9 (certificate of independent bid determination).

Submission channel — all bids must be submitted online via the e-submission (e-tender) system. Submissions sent by email will not be accepted or processed. Bid structure — the bid must be submitted in two parcels: - parcel a: administrative and mandatory (phase 1 & 2 evaluation) — general instructions and administrative requirements, excluding sbd 3.1 And sbd 6.1. - Parcel b: price and specific goals (phase 3 evaluation) — sbd 3.1 Pricing schedule, sbd 6.1 Preference points claim form, csd report, cipc documents, shareholder certificates, ID copies of shareholders, and a valid b-bbee certificate or sworn affidavit (for emes/qses). Returnable forms — all must be completed, signed and submitted: - sbd 1 (invitation to bid, parts a and b): bidder details and terms and conditions; must be completed and signed. - Sbd 3.1 (Pricing schedule): must be fully completed and signed. - Sbd 4 (bidder's disclosure): declaration of interest; each party to the bid must complete and return IT. - sbd 6.1 (Preference points claim form): claims specific goal points. - Popia consent form. Disqualification risks: - late bids will not be accepted for consideration. - Bids submitted without a completed and signed invitation to bid, declaration of interest, or pricing schedule will be deemed non-responsive. - Bids without proof of csd registration or application will be deemed non-responsive. - Bids without a valid SARS tax compliance pin or csd number will be deemed non-responsive. - Bids must be submitted on the official forms provided — not re-typed.

Returnable documents:

Submission channel: bids must be placed online on the votaquotes e-procurement portal (https://votaquotes.elections.org.za). Supporting documentation may be uploaded to the portal or delivered physically to the electoral commission tender box at election house, riverside office park, 1303 heuwel avenue, centurion 0157, clearly marked "for the attention of procurement and asset management department – auction 0010572536". Fax or emailed submissions are not accepted. Returnable documents (all compulsory): - appendix a: technical bid response sheet (completed, signed, with make/model and compliance columns filled). - Appendix b: pricing schedule (completed, signed). - Appendix c: guideline reference table or three contactable reference letters for computer equipment rental (customer name, contact person, telephone, email, physical address, products delivered, number of units, rental duration, service dates). - Oem datasheets / product brochures for all items offered. Disqualification risks: missing or unsigned returnable forms; bid not placed online; late submission (server clock is final); failure to provide three verifiable references; equipment below minimum specification.

Quotations must be emailed to [email protected] Before the closing deadline; only quotes sent to this address are considered. Clarification enquiries go to a different address. Each email has a 10mb mailbox limit; bidders may send multiple emails, all received before the deadline. Quotation validity period is 60 working days from closing date. Delivery must be included (indicate yes/no) and a firm expected delivery date must be provided. The RFQ is subject to the national treasury general conditions of contract. Returnable forms: sbd 4 (bidder's disclosure) and sbd 6.1 (Preference points claim) must be completed and returned with the quotation. Attach a valid b-bbee certificate or affidavit if applicable. Submit ID copies of owners/directors and at least two verifiable reference letters from previous network cabling clients (on client letterhead, signed, with contact details, not linked to the bidder). Disqualification risks: quoting not fully per the price table and scope of work, submission after closing time/date, submission to the wrong email address, missing reference letters or ID copies, and any unsigned or omitted returnable forms.

Returnable documents:

Two-envelope submission process: - envelope 1: RFB document and technical/functionality response (original, excluding pricing). - Envelope 2: price response only (original). - Also submit one electronic copy (pdf on USB) of each envelope, in a sealed padded envelope, clearly marked. - Hard and electronic copies must be marked with bidder name, contact details, RFB number, description, and closing date. - Bids must be hand-delivered to the land bank head office tender box, lakefield office park, block a, first floor, 272 west avenue, die hoewes, centurion, before or on the closing date and time. - Late, faxed, or e-mailed bids will not be accepted. - Proposal must be signed by an authorised representative, with initials at the bottom of every page. - All returnable documents must be submitted with the bid by closing time. - Returnable forms include: sbd 1 (invitation to bid), sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), vendor accreditation form, bidders disclosure, covenant of integrity, fica/kyc documents, bribery and corruption declaration, valid b-bbee certificate or affidavit, tax compliance status pin and certificate, cancelled cheque or bank letter, csd proof of registration, and the completed pricing schedule. - Bidders must notify land bank of intent to bid via email to [email protected], Providing company name, contact person, phone, csd number, b-bbee level, and email address. - Clarification questions must be emailed to [email protected].

Returnable documents — all must be completed, signed and submitted with the RFQ: - sbd 1 (invitation to bid): completed and signed. - Sbd 4 (bidder's declaration): discloses whether any director or shareholder is employed by the state or connected to anyone at sast; false declarations disqualify the bid. - Sbd 6.1 (Preference points claim form): completed and signed only if claiming preference points. - Proof of csd registration (registration number maaa). - Cipc company registration documents (ck document). - Certified ID copies of directors listed on the registration document. - Valid SARS tax pin. - Valid b-bbee certificate or sworn affidavit (certified) if claiming points. - Certified share certificate. - Signed sast popia consent form. - Initialled or signed general conditions of contract (gcc). Submission channel: email all bid documents to [email protected], With the RFQ number clearly in the subject line. Bids must be received on or before the closing date and time; late bids will not be considered. Bids must be submitted on the official forms provided, not re-typed. Bids must be in english. Disqualification risks: - any returnable form omitted, unsigned, or not submitted as required. - Failure to comply with any of the above particulars may render the bid invalid. - Bidders who are persons in the service of the state, or companies with directors who are, will not be considered. - Collusion with other bidders leads to automatic disqualification and restriction from doing business with organs of state. - Canvassing sast officers between closing and award is prohibited. Sast's rights: - may amend bid conditions, validity period, or specifications before closing; bidders should check the sast website for amendments. - May reject the lowest priced bid or any bid in part or whole; normally awards to the bidder who is fully capable and whose bid is functionally acceptable and financially advantageous. - May award the bid as a whole or in part. - May conduct site visits at bidder's corporate offices or client sites. - May consider national treasury cost containment hourly rates for consultants where relevant. - May request verification information and conduct background checks, including fica verification. - May appoint any number of vendors if a panel is considered. - May consider the bidder's past professional conduct with sast over the last 5 years. - Final decision on interpretation of requirements is sast's.

Returnable documents — all must be completed, signed and submitted with the RFQ: - sbd 1 (invitation to bid): bidder and contact details, signed as the offer cover page. - Sbd 4 (bidder's declaration): discloses any director or shareholder employed by the state or connected to anyone at sast; false declarations disqualify the bid. - Sbd 6.1 (Preference points claim form): completed and signed only if preference points are claimed. - Company registration (cipc) ck document and certified ID copies of directors. - Valid SARS tax pin. - Valid and compliant original b-bbee certificate or certified copies of sworn affidavit, submitted for any points claimed. - Certified share certificate. - Sast popia consent form, completed and signed. - General conditions of contract (gcc), initialled or signed. - Proof of registration on the national treasury central supplier database (csd) with registration number (maaa). Submission channel: email all bid response documents to [email protected], With the email subject line clearly indicating the RFQ number. Disqualification risks: - bids received after the closing date and time, regardless of method. - Any returnable form omitted, incomplete, or unsigned. - Inconsistent information between submitted evidence and declarations may result in 0 points for the applicable goal. - Bids must be submitted on the official forms provided, not re-typed. - Bids from persons in the service of the state, or companies with directors who are, will not be considered. Validity: quoted prices must remain valid for at least 120 days after the closing date. Sast's rights: may amend bid conditions, validity period, or specifications before closing; may reject the lowest priced bid or any bid in part or whole; may award as a whole or in part; may conduct site visits at bidder's offices or client sites; may request additional information and conduct background checks including fica verification; may consider the bidder's professional conduct and experience with sast over the past 5 years.

Bids must be submitted online via the e-submission (e-tender) system. Email submissions will not be accepted. The bid must be split into two parcels: parcel a (phase 1 administrative requirements, phase 2 mandatory requirements) and parcel b (phase 3 pricing schedule sbd 3.1 And preference points claim form sbd 6.1). All required forms must be completed, signed, and returned. Late bids will not be considered. Bids must remain valid for 90 days from submission.