Removal of existing decking and installation of new composite decking for senqu local municipality

and any drawings and documents or parts thereof, which may be incorporated by reference into the above listed

Parts.

Deviations from and amendments to the documents listed in the conditions of tender and any addenda thereto as

listed in the returnable schedules as well as any changes to the terms of the offer agreed by the tenderer and the

employer during this process of offer and acceptance, are contained in the schedule of deviations attached to and

forming part of this form of offer and acceptance. No amendments to or deviations from said documents are valid

unless contained in this schedule.

The tenderer shall within two weeks after receiving a completed copy of this agreement, including the schedule of

deviations (if any), contact the employer to arrange the delivery of any securities, bonds, guarantees, proof of

insurance and any other documents to be provided in terms of the conditions of contract as supplemented by the

special conditions of contract. Failure to fulfil any of these obligations in accordance with those terms shall constitute

a repudiation of this agreement.

Notwithstanding anything contained herein, this agreement comes into effect on the date when the parties have signed

the table below and confirms receipt from the employer of one fully completed original copy of this agreement,

including the schedule of deviations (if any). The tenderer (now contractor) shall within five working days of the

agreement coming into effect notify the employer in writing of any reason why he cannot accept the contents of this

agreement as a complete and accurate memorandum thereof, failing which the agreement presented to the contractor

shall constitute the binding contract between the parties.

Signature (s)

Name(s)

Capacity

For the Employer Date

Name and Address of the Employer

Name and signature of witness Date

P a g e | 26

Form of Offer and Acceptance

Bid 13/2026-2027T

Removal of the existing decking and Installation of new composite decking

Schedule of Deviations N/A

Notes:

1. The extent of deviations from the tender documents issued by the employer before the tender closing date is

limited to those permitted in terms of the conditions of tender.

2. A tenderer's covering letter shall not be included in the final contract document. Should any matter in such

letter, which constitutes a deviation as aforesaid, become the subject of agreements reached during the

process of offer and acceptance, the outcome of such agreement shall be recorded here.

3. Any other matter arising from the process of offer and acceptance either as a confirmation, clarification or

change to the tender documents and which it is agreed by the Parties becomes an obligation of the contract

shall also be recorded here.

4. Any change or addition to the tender documents arising from the above agreements and recorded here, shall

also be incorporated into the final draft of the Contract.

1 Subject

Details

2 Subject

Details

3 Subject

Details

4 Subject

Details

5 Subject

Details

By the duly authorised representatives signing this agreement, the employer and the tenderer agree to and accept

the foregoing schedule of deviations as the only deviations from and amendments to the documents listed in the

conditions of tender and addenda thereto as listed in the returnable schedules, as well as any confirmation,

clarification or changes to the terms of the offer agreed by the tenderer and the employer during this process of offer

and acceptance.

It is expressly agreed that no other matter whether in writing, oral communication or implied during the period between

the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Agreement shall

have any meaning or effect in the contract between the parties arising from this agreement.

P a g e | 27

Form of Offer and Acceptance

Bid 13/2026-2027T

Removal of the existing decking and Installation of new composite decking

(6) price schedule

Bid specifications may not make any reference to any particular trade mark, name, patent, design, type, specific origin or

producer, unless there is no other sufficiently precise or intelligible way of describing the characteristics of the work, in

which case such reference must be accompanied by the words “or equivalent”.

Tenderers must note that wherever this document refers to any particular trade mark,

Name, patent, design, type, specific origin or producer, such reference shall be deemed to

Be accompanied by the words ‘or equivalent”

Pricing Instructions:

Pricing Instructions mean the criteria as set out below, read together with all Parts of this contract document, which it will

be assumed in the contract, that the tenderer has taken into account when developing his prices.

6.1 State the rates and prices in Rand unless instructed otherwise in the tender conditions.

6.2 Include in the rates, prices, and the tendered total of the prices (if any) all duties, taxes (except Value Added Tax

(VAT), and other levies payable by the successful tenderer, such duties, taxes and levies being those applicable

14 days before the closing time stated in the General Tender Information.

6.3 The short descriptions given in the Activity Schedule below are brief descriptions used to identify the activities for

which prices are required. Detailed descriptions of the activities to be priced are provided in the Scope of Work.

6.4 All prices tendered must include all expenses, disbursements and costs (e.g. transport, accommodation etc.) that

may be required for the execution of the tenderer’s obligations in terms of the Contract, and shall cover the cost

of all general risks, liabilities and obligations set forth or implied in the Contract as well as overhead charges and

profit (in the event that the tender is successful). All prices tendered will be final and binding.

6.5 All prices shall be tendered in accordance with the units specified in this schedule.

6.6 Where a value is given in the Quantity column, a Rate and Price (the product of the Quantity and Rate) is required

to be inserted in the relevant columns.

6.7 The successful tenderer is required to perform all tasks listed against each item. The tenderer must therefore

tender prices/rates on all items as per the section in the Price Schedule. An item against which no rate is/are

entered, or if anything other than a rate or a nil rate (for example, a zero, a dash or the word “included”

or abbreviations thereof) is entered against an item, it will also be regarded as a nil rate having been

entered against that item, i.e. that there is no charge for that item. The Tenderer may be requested to

clarify nil rates, or items regarded as having nil rates; and the Employer may also perform a risk analysis

with regard to the reasonableness of such rates.

6.8 Provision for time-based services which fall beyond the scope of normal services as described in the Scope of

Work has been made in the Activity Schedule. This provision is for services provided on instruction from the

Employer and will be deducted in whole or part if not required. The estimated period of involvement of each

category of person must be agreed with the Employer before any work in this regard commences.

6.9 The categories of persons (A, B, C, D) in respect of time-based fee rates for professional services shall be as

defined in the relevant guideline scope(s) of services (as referenced in the Specifications).

6.10 A higher category person undertaking lower category work will be reimbursed, in respect of time-based fees, at

the lower category rate.

6.11 Tenderers are to note that only those recoverable expenses listed in the Activity Schedule will be reimbursed to

the Service Provider. No reimbursement of costs for subsistence, typing, printing/copying (other than reports

and/or tender documents), communications or computer hardware and/or software will be made and these costs

will be deemed to be included in rates, sums, and prices for normal and additional services rendered.

6.12 Items for printing/copying shall be for specified contract documents, reports, manuals and drawings, excluding

general correspondence, minor reports, progress reports, etc. which shall be deemed to be included in the

professional fees. Payment will only be made for copies of reports and drawings submitted to the Employer or

issued, as specified or requested by the Employer, and all drafts shall be for the Service Provider’s account.

6.13 Tenderers are to note that the planning for this contract is based on a three-year budget which is subject to

change. While the Employer has every intention to complete the full scope of works, the Employer reserves the

right to reduce or increase the scope of works according to the dictates of the budget, or to terminate this contract,

without adjustment to the agreed rates, sums or fees and without payment of any penalty or surcharge in this

regard. The Service Provider shall however be entitled to pro-rata payment for all services carried out in terms

P a g e | 28

{"closingDate":"21 September 2026","closingTime":"12h00","briefingSession":{"date":"25 August 2016","time":"10:00am","venue":"Senqu Municipality - 19 Murray Street Lady Grey Dining Hall ground floor","isCompulsory":true}}

A compulsory briefing session will be held on 25 August 2026 at 10:00am at the Senqu Municipality.

{"name":"Ms Unathi Nako","email":"[email protected]","phone":"051 003 2753","department":"Supply Chain Management","address":"19 Murray Street, Lady Grey, 9755"}

Tenders must submit their bids in a sealed envelope with the name and address of the tenderer, the tender number and title, and the closing date indicated on the envelope. The sealed envelope must be inserted into the tender box before closing time. The tender box is located at Senqu Municipality, 19 Murray Street, Lady Grey. If the tender offer is too large to fit into the box or the box is full, tenderers must enquire at the public counter for alternative instructions.

The evaluation criteria include functionality, which is scored out of 100 points. The minimum qualifying score for functionality is 70 points. The functionality criteria include relevant experience in composite decking, timber decking, building maintenance or similar construction projects, and the experience of the structural engineer.

The scope of work includes the removal of existing decking and installation of new composite decking. Tenderers must provide all necessary information to ensure optimal scoring of functionality points for each evaluation criterion.

The tenderer must provide evidence of relevant experience in composite decking, timber decking, building maintenance or similar construction projects. The tenderer must also provide a detailed explanation of the functionality criteria, including relevant experience in composite decking, timber decking, building maintenance or similar construction projects.

The tenderer must provide access during working hours to premises for inspections, tests and analysis as provided for in the tender conditions or specifications. The tenderer must also provide a Health and Safety Plan in sufficient detail to demonstrate the necessary competencies and resources to deliver the goods or services all in accordance with the Act, Regulations and Health and Safety Specification.

The tenderer must provide a completed Price Schedule, and the total price and any preferences claimed will be announced at the tender opening meeting. The pricing schedule includes the rates and prices for the removal of existing decking and installation of new composite decking.

The pricing schedule includes the rates and prices for the removal of existing decking and installation of new composite decking. Tenderers must include all duties, taxes, and levies payable by the successful tenderer in their prices.

Tenderers must comply with the requirements of the Preferential Procurement Regulations, 2017. Tenderers must also provide a completed Compulsory Enterprise Questionnaire, a completed Certificate of Independent Bid Determination, and a completed Certificate of Authority for Partnerships/Joint Ventures/Consortiums.

Tenderers must submit documentary proof of their B-BBEE status level of contribution in accordance with the applicable Codes of good practise as issued by the Department of Trade and Industry.

The tenderer must comply with the requirements of the Occupational Health and Safety Act. The tenderer must also provide a statement indicating whether any portion of the goods or services are expected to be sourced from outside the Republic, and, if so, what portion and whether any portion of payment from the municipality or municipal entity is expected to be transferred out of the Republic.

The contract period shall be for a period of 3 years from the commencement date of the contract. The SM may accept or reject any tender offer and may cancel the tender process or reject all tender offers at any time before the formation of a contract.

Tenderers must comply with the requirements of the Preferential Procurement Regulations, 2022, including but not limited to price and specific goals as stated in the tender document.

The parties agree that this tender, its evaluation and acceptance and any resulting contract

3.1.2.2 These Conditions of Tender and returnable schedules which are required for tender evaluation

3.2.1.1.5 Minimum score for functionality

Only those tenders submitted by tenderers who achieve the minimum score for functionality as

The description of the functionality criteria and the maximum possible score for each is shown in

the table below. The score achieved for functionality will be the sum of the scores achieved, in the

evaluation process, for the individual criteria.

Criteria maximum points

Total points 100

The minimum qualifying score for functionality is 70 out of a maximum of 100.

the prescribed format to ensure optimal scoring of functionality points for each Evaluation Criteria.

A more detailed explanation of the functionality criteria is given below

The following criteria will be used to calculate points for functionality of Service providers tender

to be evaluated in terms of functionality on the criteria mentioned in table 1 below

Maintenance or Similar Construction Projects – 60 Points

HOW WILL POINTS BE 5 or more projects 6

Preferential points 80/20 points

Specific goals 20

Points for historically disadvantaged persons by unfair

Points for Locality (domiciled in the Senqu Local 10

Points for Locality (domiciled in the Joe Gqabi District 05

Points for Locality (domiciled in the Eastern Cape District 02

Points for Locality (domiciled outside the Eastern Cape)

Total points for Price and Specific Goals must not 100

and specific goals as stated in the tender document. Tenderers’ attention is drawn to the registration