Supply, delivery and installation of a 38 kva 3-Phase diesel generator — kouga municipality RFQ 258/2026

Closing

• Monday, 02 November 2026 at 12:00.

Document availability

• Terms of Reference available on the e-Tender portal (www.etender.gov.za) and the municipal website (www.kouga.gov.za) from Thursday, 22 October 2026.
• Bidders must print a complete Terms of Reference document after downloading.

Tender validity

• 90 days from the closing date.

Terms of Reference available electronically on the e-Tender portal (www.etender.gov.za) and the Kouga municipal website (www.kouga.gov.za) from Thursday, 22 October 2026. Bidders must print a complete copy of the document after downloading.

Technical enquiries

• Contact: Mr. N. Nongcaula
• Email: [email protected]
• Copy: [email protected]
• Telephone: 042-200-2200

Bidding procedure enquiries

• Department: Supply Chain Management
• Telephone: 042-200-2200

Municipal address

Kouga Local Municipality

33 Da Gama Road

Jeffreys Bay

Postal address

P O Box 21

Jeffreys Bay

6330

Tender box

Room 122

16 Woltemade Street (front)

Jeffreys Bay

Municipal Billing Clearance Certificates

Kouga Local Municipality

33 Da Gama Road

Jeffreys Bay

Submission method

• Sealed envelope placed in the tender box at Room 122, 16 Woltemade Street (front), Jeffreys Bay.
• The envelope must be endorsed with notice number 258/2026, the RFQ title, the bidder's name and address, and the closing date.
• Telegraphic, telephonic, telex, facsimile, email and late submissions will not be accepted.
• Bids placed in the wrong box or delivered to any other venue will not be considered.

Submission format

• Original completed tender document (drawings excluded), completed in non-erasable ink, plus an electronic copy of the completed document and returnable documents on USB or CD.
• Failure to submit both an original hard copy and a copy on USB or CD renders the bid non-responsive.

Returnable schedules for evaluation (complete and sign)

• 1A Authority for Signatory: authorises the named signatory to bind the bidder.
• 1B Declaration of Interest in Tender of Persons in Service of the State: discloses state employment or municipal connections of the bidder, its directors and close family.
• 1C Declaration of Tenderer's Past Supply Chain Management Practices: declares any SCM abuse, fraud or corruption conviction, contract default or tender-defaulter listing.
• 1D Preference Points Claim Form (MBD 6.1): claims specific-goal preference points; compulsory.
• 1E Proof of CIDB registration and good standing (each joint-venture partner separately).

Returnable documents to attach

• 2A Original valid Tax Clearance Certificate and Tax Compliance Status PIN.
• 2B Municipal Billing Clearance Certificate.
• 2C B-BBEE status level certificate or consolidated scorecard.

Schedules incorporated into the contract

• 3A Record of Addenda to Tender Documents.
• 3B List of Key Personnel.
• C1.1 Form of Offer and Acceptance, C1.2 Contract Data, C1.3 Form of Guarantee, C1.4 Health and Safety Agreement, C1.5 Disclosure Statement, C2.2 Bill of Quantities.

Disqualification risks

• Any returnable form or document omitted or left unsigned.
• Bid received after the closing time.
• Bid submitted by email, fax or telephone.
• Bid deposited in the incorrect box or at another venue.
• No original hard copy, or no electronic copy on USB or CD.

Returnable schedules and documents: 1A Authority for Signatory, 1B Declaration of Interest, 1C Declaration of Past SCM Practices, 1D Preference Points Claim Form (MBD 6.1), 1E Proof of CIDB registration and good standing, 2A Original valid Tax Clearance Certificate, 2B Municipal Billing Clearance Certificate, 2C B-BBEE status level certificate or consolidated scorecard, 3A Record of Addenda, 3B List of Key Personnel, C1.1 Form of Offer and Acceptance, C1.2 Contract Data, C1.3 Form of Guarantee, C1.4 Health and Safety Agreement, C1.5 Disclosure Statement and C2.2 Bill of Quantities.

Preference point system

• 80/20 system applies (estimated value not exceeding R50 000 000).
• Price: 80 points.
• Specific goals: 20 points.
• Total points for price and specific goals cannot exceed 100.

Price scoring

• Points = 80 x (1 - (Pt - Pmin) / Pmin), where Pt is the bid price and Pmin the lowest acceptable bid.

Specific goals (20 points)

• B-BBEE status level of contributor: maximum 10 points.
• Promotion of enterprises located in a specific province: maximum 10 points.

B-BBEE points (80/20 system)

• Level 1: 10 points; Level 2: 8; Level 3: 6; Level 4: 4; Level 5: 3; Level 6: 2; Level 7: 2; Level 8: 2; non-compliant: 0.

Locality points

• Located within Kouga Local Municipality boundaries: 10 points.
• Located within Sarah Baartman District Municipality, including Nelson Mandela Bay Municipality: 6 points.
• Located elsewhere in the Eastern Cape: 4 points.
• Located outside the Eastern Cape: 1 point.

Evidence for specific goals

• Valid B-BBEE sworn affidavit or certificate, plus the latest Municipal Billing Clearance Certificate, municipal account copy or rental documentation in the bidding entity's name.
• Virtual offices are not accepted.
• Points not claimed with the required proof at submission are forfeited.

Scope

• Supply, delivery, offloading and installation of a 38 KVA (also specified as 38/40 KVA) 3-phase diesel generator for Kouga Local Municipality.

Standards

• The unit must comply with SANS 10142-1, SANS 8528, NRS 097-2 and Occupational Health and Safety Act standards.
• A Certificate of Compliance must be provided.

Key personnel

• The bidder must list proposed key personnel with qualifications and years of experience (minimum 1 year): foreman, semi-skilled artisan and unskilled labour.

Pricing

• Priced on the Bill of Quantities / Pricing Schedule and Summary (C2.2).

Schedule 3B requires the bidder to list key personnel proposed for the contract with name and years of experience (minimum 1 year), covering foreman, semi-skilled artisan and unskilled labour.

Pricing

• Priced on the Bill of Quantities / Pricing Schedule and Summary (C2.2).

Contract guarantee

• C1.3 Form of Guarantee forms part of the contract documents.

Tender validity

• 90 days from the closing date.

Contract form

• The successful bidder must complete and sign the written contract form (MBD 7).

Eligibility

• CIDB grading 1EB/1EP or higher, with proof of registration and good standing (each joint-venture partner separately).
• Registration on the National Treasury Central Supplier Database (CSD); the CSD summary report must be submitted.
• Registration on Kouga Municipality's supplier database.
• Valid SARS Tax Compliance Status PIN; an original valid Tax Clearance Certificate must be attached.
• Municipal Billing Clearance Certificate from the bidder's own municipality (Kouga Local Municipality if based there).
• B-BBEE status level certificate or sworn affidavit (EMEs/QSEs) to claim preference points.
• VAT registration number and company registration number.

Returnable compliance forms

• 1A Authority for Signatory, 1B Declaration of Interest, 1C Declaration of Past SCM Practices, 1D Preference Points Claim Form (MBD 6.1), 1E CIDB proof.

B-BBEE evidence

• EMEs: certificate from an accounting officer, SANAS-accredited verification agency or registered auditor.
• Other bidders: original valid B-BBEE verification certificate or certified copy from an IRBA-approved auditor or SANAS-accredited agency.
• Trusts, consortia and joint ventures acting as unincorporated entities must submit a consolidated B-BBEE scorecard prepared for each bid.

The generator unit must comply with Occupational Health and Safety Act standards, alongside SANS 10142-1, SANS 8528 and NRS 097-2. A Certificate of Compliance must be provided. C1.4 Health and Safety Agreement forms part of the contract documents.

Contract documents to be completed and incorporated: C1.1 Form of Offer and Acceptance, C1.2 Contract Data, C1.3 Form of Guarantee, C1.4 Health and Safety Agreement, C1.5 Disclosure Statement and C2.2 Bill of Quantities. The successful bidder must complete and sign the written contract form (MBD 7). The bid validity period is 90 days from the closing date. The Council may accept any tender or part of it, appoint more than one contractor, and is not bound to accept the lowest or any tender.

CIDB grading 1EB/1EP or higher. The unit must comply with SANS 10142-1, SANS 8528, NRS 097-2 and Occupational Health and Safety Act standards, and a Certificate of Compliance must be provided. A valid SARS Tax Compliance Status PIN may be requested. Bidders must register on Kouga Municipality's supplier database and submit the National Treasury Central Supplier Database summary report. The bid validity period is 90 days from the closing date.

Evaluated on the 80/20 preference point system: 80 points for price and 20 points for specific goals. Specific goals are B-BBEE status level of contributor (maximum 10 points) and promotion of enterprises located in specific areas (maximum 10 points). Price points use the 80/20 formula.