Supply and delivery of hand tools for water works section (RFQ 3/1/003/2026-27)

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Bids must be submitted on the prescribed RFQ form, completed in full, signed, and delivered to the Municipality before the closing date and time of 12:00 on 8 September 2026. Bids must be deposited in the tender box at the municipal offices. All required documentation must accompany the bid, including proof of CSD registration, a valid tax clearance certificate/pin, and proof of municipal rates and taxes. Bids must be in sealed envelopes with the tender number and description. No late, faxed or e-mailed bids will be accepted. The RFQ document must be completed fully and signed in all required areas.

Bids will be evaluated 100% on functionality/technical evaluation to ensure that all offered hand tools meet the required technical specifications. Only bids that comply with the threshold will be evaluated further for pricing. No preference point system is applied to this tender as it is a Request for Quotation (RFQ) below the threshold value. Please note that functionality is a pass/fail criterion in terms of the specifications.

Points for B-BBEE status level… not stated.

NOTE: The 80/20 or 90/10 preference point system is NOT applicable to this tender as the estimated value is below the threshold. Evaluation will therefore be based on functionality/technical compliance and price as indicated in the RFQ.

Bidders must submit \u201cproof of B-BBEE status level contributor".

Supply and delivery of hand tools for water works

18.1 In cases where the estimated value of the envisaged changes in purchase does not vary more than

15% of the total value of the original contract, the contractor may be instructed to deliver the goods

or render the services as such. In cases of measurable quantities, the contractor may be

approached to reduce the unit price, and such offers may be accepted provided that there is no

escalation in price.

rejection of the bid.

1.2.15 Opening, Recording and Publications of RFQs Received

(a) RFQs will be opened on the closing date immediately after the closing time specified in the RFQ

documents. If requested by any bidder present, the names of the bidders, and if practical, the

total amount of each bid and of any alternative bids will be read out aloud.

(b) Details of tenders received in time will be recorded in a closing register which is open to public

inspection.

1.2.16 Evaluation of RFQ

8.1 All pre-bidding testing will be for the account of the bidder.

8.2 If it is a bid condition that goods to be produced or services to be rendered should at any stage be

subject to inspections, tests and analyses, the bidder or contractor’s premises shall be open, at all

reasonable hours, for inspection by a representative of the purchaser or organization acting on

behalf of the purchaser.

8.3 If there are no inspection requirements indicated in the bidding documents and no mention is made

in the contract, but during the contract period it is decided that inspections shall be carried out, the

purchaser shall itself make the necessary arrangements, including payment arrangements with the

testing authority concerned.

8.4 If the inspections, tests and analyses referred to in clauses 8.2 and 8.3 show the goods to be in

accordance with the contract requirements, the cost of the inspections, tests and analyses shall be

defrayed by the purchaser.

8.5 Where the goods or services referred to in clauses 8.2 and 8.3 do not comply with the contract

requirements, irrespective of whether such goods or services are accepted or not, the cost in

connection with these inspections, tests or analyses shall be defrayed by the supplier.

8.6 Goods and services which are referred to in clauses 8.2 and 8.3 and which do not comply with the

contract requirements may be rejected.

8.7 Any contract goods may on or after delivery be inspected, tested or analysed and may be rejected if

found not to comply with the requirements of the contract. Such rejected goods shall be held at the

cost and risk of the supplier who shall, when called upon, remove them immediately at his own cost

and forthwith substitute them with goods, which do comply with the requirements of the contract.

Section 1

1.1 RFQ notice & invitation to bid 3

1.2 Special conditions of RFQ and general information 4

1.3 General conditions of contract 7

Section 2

2.1 Specifications (scope of works) / pricing schedule 16

Section 3

3.1 Mbd1: invitation to bid 17

3.2 Bank details 20

3.3 Mbd4: declaration of interest 21

3.4 Mbd6.1: Preference points claim form in terms of the preferential 24

Procurement regulations 2022

3.5 Mbd 7.1: Contract form - purchase of goods/services 30

3.6 Mbd8: declaration of bidder’s past supply chain management practices 33

3.7 Mbd9: certificate of independent bid determination 35

Section 4

4.1 Company registration document 38

4.2 Identity documents of all the directors 39

4.3 Valid tax clearance certificate or tcc pin 40

4.4 Municipal form 41

4.5 Municipal rates and taxes of company 42

4.6 Proof of csd (central supplier database) registration 43

4.7 A copy of a valid b-bbee certificate / sworn affidavit 44

4.8 Joint venture agreement (if applicable) 45

4.9 Pricing schedule 46

4.10 Evidence in support of compliance to specifications 47

Section 1.1 RFQ notice & invitation to bid

Moqhaka local municipality hereby invites you to bid for: supply and delivery of hand

c) If a bid is not supported by a valid original Tax Clearance Certificate or TCS Pin, either as an

attachment to the bid documents, the municipality reserves the right to obtain such document

after the closing date to verify that the bidder’s tax matters are in order. If no such document can

be obtained within a period as specified by the Municipality the tender will be disqualified.

1.2.7.2 Construction Industry Development Board (CIDB)

When applicable, a copy of the bidder’s registration and grading certificate with the CIDB must be

included with the tender. Failure to do so will result in the disqualification of the tender.

1.2.7.3 Municipal Rates, Taxes and Charges

a) The municipal rates and taxes statement, which is in the name of the company, not older

than three (3) months; or

b) The Clearance Certificate issued by the bidding companies’ local municipality, which is in the

name of the company, not older than three (3) months; or

c) The completed Municipal Form with either the stamp of the municipality or the landlord, which

is in the name of the company, not older than three (3) months or

d) An official letter which is in the name of the company from the local tribal authority, not older

than three (3) months; or

e) A valid signed lease agreement which is in the name of the company, that clearly shows the

business address (not expired at closing date), accompanied by tax invoice/statement of

account/municipal rates and taxes statement from the estate agent / landlord not older

than three (3) months); or

f) If the municipal rates and taxes statement is in the Landlord’s or Director’s name an

affidavit certified by the commissioner of oaths must be attached indicating that the

company/enterprise is operating from the stated addressed, accompanied by their municipal

rates and taxes statement (not older than three (3) months).

g) No contract shall be concluded with any bidder whose municipal rates and taxes and municipal

services charges are in arrears.

1.2.7.4 Identity Documents

ID (preferably certified) copies not older than six (6) months (180 days) of the company’s directors

must be attached. If no IDs are attached the bid will be disqualified.

1.2.7.5 Company Registration Document

The company’s registration documents (CIPC-CK) that reflect company name, registration number,

date of registration and active directors or members must be attached. If no proof is attached the

bid will be disqualified.

1.2.7.6 B-BBEE Certificate / Sworn B-BBEE Affidavit

32.1 A foreign supplier shall be entirely responsible for all taxes, stamp duties, license fees, and other

such levies imposed outside the purchaser’s country.

32.2 A local supplier shall be entirely responsible for all taxes, duties, license fees, etc., incurred until

delivery of the contracted goods to the purchaser.

32.3 No contract shall be concluded with any bidder whose tax matters are not in order. Prior to the

award of a bid SARS must have certified that the tax matters of the preferred bidder are in order.

32.4 No contract shall be concluded with any bidder whose municipal rates and taxes and municipal

services charges are in arrears.

35.1 In terms of section 4 (1) (b) (iii) of the Competition Act No. , as amended, an agreement

between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is

between parties in a horizontal relationship and if a bidder(s) is / are or a contractor(s) was / were

involved in collusive bidding.

35.2 If a bidder(s) or contractor(s) based on reasonable grounds or evidence obtained by the purchaser

has / have engaged in the restrictive practice referred to above, the purchaser may refer the matter

to the Competition Commission for investigation and possible imposition of administrative penalties

as contemplated in section 59 of the Competition Act No 89 0f 1998. 35.3 If a bidder(s) or

contractor(s) has / have been found guilty by the Competition Commission of the restrictive practice

referred to above, the purchaser may, in addition and without prejudice to any other remedy

provided for, invalidate the bid(s) for such item(s) offered, and / or terminate the contract in whole or

part, and / or restrict the bidder(s) or contractor(s) from conducting business with the public sector

for a period not exceeding ten (10) years and / or claim damages from the bidder(s) or contractor(s)

concerned.

Section 2.1 Specifications (scope of works) / pricing schedule

• Are willing and able to keep their cast prices/ rates fixed for the maximum period of 120 days from date of the RFQ closing-

A: Locality of supplier. Tenderers should complete one relevant row for points claimed.

• The municipal rates and taxes statement, which is in the name of the company, not older than

three (3) months; or

• The Clearance Certificate issued by the bidding companies’ local municipality, which is in the

name of the company, not older than three (3) months; or

• The completed Municipal Form with either the stamp of the municipality or the landlord, which is

in the name of the company, not older than three (3) months or

• An official letter which is in the name of the company from the local tribal authority, not older than

three (3) months; or

• A valid signed lease agreement which is in the name of the company, that clearly shows the

business address (not expired at closing date), accompanied by tax invoice/statement of

account/municipal rates and taxes statement from the estate agent / landlord not older than

three (3) months); or

• If the municipal rates and taxes statement is in the Landlord’s or Director’s name an affidavit

certified by the commissioner of oaths must be attached indicating that the company/enterprise

is operating from the stated addressed, accompanied by their municipal rates and taxes

statement (not older than three (3) months).

NB: If no proof is attached the tenderer will not be awarded the points claimed.

B: B-BBEE Status Level of Contributor. Tenderers should complete one relevant row for points

claimed.

• Only SANAS Accredited B-BBEE Certificate and the Sworn B-BBEE Affidavit which is signed by

the commissioner of oaths will be accepted. The requirement for these certificates is set out

in the MBD6.1 (Preference Points claim form in terms of the Preferential Procurement

Regulations 2022). Failure to comply will result in no preference points being awarded.

NB: If no proof is attached the tenderer will not be awarded the points claimed.

1.2.8 Notices

a) Every written acceptance of a bid and any other notices shall be sent to the service provider

concerned by ordinary e-mail to the address furnished in his bid or to the address notified later

by him in writing and such e-mail shall be deemed to be proper service of such notice.

b) The time mentioned in the contract documents for performing any act after such aforesaid

notice has been given, shall be reckoned from the date of e-mailing of such notice.

1.2.9 Site / Information Meetings / Briefing session

bidding document and specifications.

1.2.24 Wrong Information Furnished

3.1 Unless otherwise indicated in the bidding documents, the purchaser shall not be liable for any

expense incurred in the preparation and submission of a bid. Where applicable a non-refundable fee

for documents may be charged.

3.2 Invitations to bid are usually published in locally distributed news media and on the

municipality/municipal entity website.

5.1 The supplier shall not, without the purchaser’s prior written consent, disclose the contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or

on behalf of the purchaser in connection therewith, to any person other than a person employed by

the supplier in the performance of the contract. Disclosure to any such employed person shall be

made in confidence and shall extend only so far as may be necessary for purposes of such

performance.

5.2 The supplier shall not, without the purchaser’s prior written consent, make use of any document or

information mentioned in GCC clause 5.1 except for purposes of performing the contract.

5.3 Any document, other than the contract itself mentioned in GCC clause 5.1 shall remain the property

of the purchaser and shall be returned (all copies) to the purchaser on completion of the supplier’s

performance under the contract if so required by the purchaser.

5.4 The supplier shall permit the purchaser to inspect the supplier’s records relating to the performance

of the supplier and to have them audited by auditors appointed by the purchaser, if so required by

the purchaser.

24.1 When, after the date of bid, provisional payments are required, or anti-dumping or countervailing

duties are imposed, or the amount of a provisional payment or anti-dumping or countervailing right is

increased in respect of any dumped or subsidized import, the State is not liable for any amount so

required or imposed, or for the amount of any such increase. When, after the said date, such a

provisional payment is no longer required or any such anti-dumping or countervailing right is

abolished, or where the amount of such provisional payment or any such right is reduced, any such

favourable difference shall on demand be paid forthwith by the supplier to the purchaser or the

purchaser may deduct such amounts from moneys (if any) which may otherwise be due to the

supplier in regard to goods or services which he delivered or rendered, or is to deliver or render in

terms of the contract or any other contract or any other amount which may be due to him.

31.1 Every written acceptance of a bid shall be posted to the supplier concerned by registered or certified

mail and any other notice to him shall be posted by ordinary mail to the address furnished in his bid

or to the address notified later by him in writing and such posting shall be deemed to be proper

service of such notice.

31.2 The time mentioned in the contract documents for performing any act after such aforesaid notice

has been given, shall be reckoned from the date of posting of such notice.

Municipality in the bid evaluation, bid comparison or contract award decisions may result in the

1.2.16 Evaluation of RFQ

RFQs will be evaluated according to the 80/20 preferential points system.

contract to the bidder scoring the highest number of points.

lowest RFQ or the RFQ scoring the highest points.

claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable

a) The applicable preference point system for this tender is the 80/20 preference point system.

b) Either the 90/10 or 80/20 preference point system will be applicable in this tender. The

1.3 Points for this tender (even in the case of a tender for income-generating contracts) shall be

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

to claim points for specific goals with the tender, will be interpreted to mean that preference

points for specific goals are not claimed.

or at any time subsequently, to substantiate any claim in regard to preferences, in any manner

MBD6.1 (Preference Points claim form in terms of the Preferential Procurement Regulations 2022).

Failure to comply will result in no preference points being awarded.

without cancelling the contract, be entitled to purchase goods of a similar quality and up to the same

***A maximum of 20 points (80/20 preference points system) will be allocated for specific goals.

The maximum points for these goals are as follows

• Locality of Supplier – 10 Points