Lease of ems station facility with office, store, washbay and parking in springfontein cbd

• SCM enquiries: Mr. M. Kolobe, Tel: 051 492 3886 / 1750, Email: [email protected].
• Technical enquiries: Mr. Marius Sauls, Tel: 066 307 2638, Email: [email protected].
• Submission address: Ground Floor (Main Entrance Foyer), OR Tambo House, Cnr. St Andrews Street and Markgraaff Street, Bloemfontein, 9301.
• Fraud reporting: South African Police Service 08600 10111, National Anti-Corruption Hotline 0800 701 701, Email: [email protected].

• Submit your bid to: Ground Floor (Main Entrance Foyer) at OR Tambo House (Old Lebohang Building); Cnr. St Andrews Street and Markgraaff Street; Bloemfontein.
• Closing date: 28 August 2026 at 11:00.
• Bid validity period: 120 calendar days.
• You must complete and include all returnable documents: Annexure A (Record of Addenda), Annexure B (Proposed amendments), Annual Financial Statements Declaration, Resolution of Board of Directors, SBD 1, SBD 4, SBD 6.1, and Bid Offer.
• Documents must be properly indexed, neatly bound, and originally signed in handwriting with a black pen. Digital signatures or photocopies of signed documents are not accepted.
• Disqualification risks: Late bids, telegraphic/telephonic/fax/emailed submissions, incomplete documentation, digitally completed forms, or altered tender documents will lead to disqualification.

The bidder must own or have a valid sales agreement for a property in Springfontein CBD that meets the specified size (min. 243m²) and grade (min. Grade C, must be upgraded to Grade B before occupation). The property must be correctly zoned. The bidder must be tax compliant, registered on the CSD, and in good standing with the Department of Employment and Labour. Joint ventures/consortia must submit separate documents for each party. Bidders failing any mandatory requirement or scoring below 79 on functionality will be disqualified.

• Lease a facility of approximately 125m² office space for EMS station, 58m² store space, 60m² washbay space, plus three covered parking bays and one additional onsite parking bay for an ambulance in Springfontein CBD.
• Minimum lettable area: 243m² total (office, store, washbay).
• Building must be at least SAPOA Grade C at bid submission, but must be upgraded to Grade B before occupation.
• Property must be zoned for office use according to Kopanong Local Municipality land use scheme.
• Provide sample layout plans indicating internal floor areas and overall building envelope.
• Provide SAPOA Area Certificate issued by a Professional Architect registered with SACAP.
• If building has other tenants, the leased area must be isolated with separate entrance/exit.

• Methodology evaluation based on approach and quality plan, scored on a rubric from Poor (1-5) to Excellent (20-25).
• Good rating: Approach is generic, not tailored to project specifics.
• Very Good rating: Approach tailored to project objectives, flexible, with tailored quality and risk management.
• Excellent rating: Innovative, efficient, showing state-of-the-art knowledge and outcome improvement.

• Submit municipal services clearance certificate or current bill not owing more than 90 days.
• Submit completed SBD 6.1, Annexure A, and Annexure B.
• Functionality evaluation criteria: Space requirements (35 points), parking requirements (30 points), maintenance plan (35 points), accessibility (5 points). Minimum 79/105 points required.
• Returnable documents include Annexure A, Annexure B, Annual Financial Statements Declaration, Board resolutions, SBD 1, SBD 4, SBD 6.1, and Bid Offer.

• Provide audited Annual Financial Statements for the preceding financial year (e.g., ended 28 February 2026) showing financial capability.
• Alternatively, provide a bank statement or confirmation letter from a registered funding institution.
• Complete the Fee Structure in full; failure leads to disqualification.
• No specific bonds or guarantees mentioned in extracted text.

• Tax compliance: Submit SARS PIN or CSD MAAA number for tax verification. Joint ventures/consortiums must submit separate PINs.
• Central Supplier Database (CSD): Valid CSD registration report (not older than 3 months) required. Joint ventures must register on CSD within 15 days of award.
• Company registration: Certified CIPC registration certificate required.
• B-BBEE: Submit SBD 6.1 for preference points claiming.
• Property ownership: Proof of property ownership or valid sales agreement (valid at bid closing and throughout validity period).
• Letter of Good Standing from Department of Employment and Labour (COIDA) required.
• Municipal services clearance certificate or current bill not owing more than 90 days.

• No specific health and safety requirements mentioned in extracted text.
• General fraud and phishing warnings provided, but no OHS plans or HSE compliance details.

• Contract duration: Not specified in extracted text.
• Key requirements: Company registration documents (CIPC) must be certified. Joint ventures must submit separate certified copies.
• Financial capability: Provide audited Annual Financial Statements, bank statement, or funding confirmation letter.
• Zoning: Property must be zoned for office use per Kopanong Local Municipality.
• Mandatory clarification meeting attendance required via MS Teams.
• All documents must be completed in handwriting with black pen; digital completion leads to disqualification.
• Post-award: Building must be upgraded to Grade B; submit SAPOA Grade B certificate after renovations.
• Joint venture agreements must be signed, with parties accepting joint and several liability.

• Specific goals for preference points: Free State-based companies (8 points), 51-100% women-owned (4 points), 100% Black ownership (6 points), 51-100% owned by people with disabilities (2 points).
• To claim points, submit: certified CIPC documents or SARS PIN with matching address (Free State), CIPC documents, CSD report, share certificates, certified IDs (gender), CIPC and CSD report (race), medical certificate or Department of Employment and Labour letter (disability).