Request for proposal (the “RFP”) to invite bidders to submit priced proposals for the lease of an approximately 1050m² building to be used as medium clinic with 12 covered onsite parkings within the close proximity of the proposed building in senekal cbd (the required building must be close to the existing clinic in noorde street), in senekal cbd

{"name":"MR. M. TSHABALALA","email":"[email protected]","phone":null,"department":null,"address":"18 710 681"}

Returnable Documents: Returnable Documents will be used for tender evaluation purposes and be incorporated into the contract. The bidder must return the tender document completed in full with the following returnable documents legibly completed and signed. 5.1. Annexure A: Record of Addenda to tender documents. 5.2. Annexure B: Proposed amendments and qualifications 5.3. Annual Financial Statements Declaration. 5.4. Resolution of Board of Directors 5.5. Resolution of Board of Directors to enter into Consortia or Joint Ventures (in case of Joint Venture or Consortia) 5.6. Special Resolution of Consortia or Joint Ventures. 5.7. Standard Bidding Document 1 (SBD 1) – Invitation to Bid 5.8. Standard Bidding Document 4 (SBD 4) – Bidder`s Disclosure 5.9. Standard Bidding Document 6.1 (SBD 6.1) – Preference points claim form in terms of the Preferential Procurement Regulations 2022. 5.10. All supporting documents required on the mandatory and non – mandatory requirements above. 5.11. Bid offer. TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE DESCRIPTION: PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN SENEKAL CBD (THE REQUIRED BUILDING MUST BE CLOSE TO THE EXISTING CLINIC IN NOORDE STREET), IN SENEKAL CBD. SECTION 1 TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE DESCRIPTION: PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN SENEKAL CBD (THE REQUIRED BUILDING MUST BE CLOSE TO THE EXISTING CLINIC IN NOORDE STREET), IN SENEKAL CBD. LIST OF RETURNABLE DOCUMENTS THE TENDERER MUST COMPLETE THE FOLLOWING RETURNABLE DOCUMENTS: Tender Document Name Number of Pages document attached (Mark with an X) Annexure A: Record of Addenda to tender documents 1 Page Yes No Annexure B: Proposed amendments and qualifications 1 Page Yes No Annual Financial Statements Declaration 1 Page Yes No Resolution of Board of Directors 1 Page Yes No Resolution of Board of Directors to enter into Consortia or Joint Ventures 2 Pages Yes No Special Resolution of Consortia or Joint Ventures 2 Pages Yes No Standard Bidding Document 1 (SBD 1) - Invitation to Bid 2 Pages Yes No Standard Bidding Document 4 (SBD 4) - Bidder’s Disclosure 2 Pages Yes No Standard Bidding Document 6.1 (SBD 6.1) - Preference points claim form 5 Pages Yes No in terms of the Preferential Procurement Regulations 2022. Bid Offer 4 Pages Yes No Name of Bidder Signature Date TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE DESCRIPTION: PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN SENEKAL CBD (THE REQUIRED BUILDING MUST BE CLOSE TO THE EXISTING CLINIC IN NOORDE STREET), IN SENEKAL CBD. ANNEXURE A: RECORD OF ADDENDA TO TENDER DOCUMENTS We confirm that the following communications received from the Employer before the submission of this tender offer, amending the tender documents, have been taken into account in this tender offer: Date Title of Details, 10. Attach additional pages if more space is required. Signature Date Name and surname Position Tenderer TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE DESCRIPTION: PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN SENEKAL CBD (THE REQUIRED BUILDING MUST BE CLOSE TO THE EXISTING CLINIC IN NOORDE STREET), IN SENEKAL CBD. ANNEXURE B: PROPOSED AMENDMENTS AND QUALIFICATIONS The Tenderer should record any deviations or qualifications he may wish to make to the tender documents in this Returnable Schedule. Alternatively, a tenderer may state such deviations and qualifications in a covering letter to his tender and reference such letter in this schedule. The Tenderer’s attention is drawn to clause 5.8 of SANS 10845-3 regarding the employer’s handling of material deviations and qualifications. Page Clause or item Proposal Signature Date Name and surname Position Tenderer TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE

Pt−Pmin

Ps= 80(1− )

Pmin

(b) Allocation of points in terms of the 80/20 preference point system.

Where

Ps = Points scored for price of tender under consideration

Pt = Price of tender under consideration

Pmin = Price of lowest acceptable tender

(c) In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations,

preference points must be awarded for specific goals stated in the tender. For the purposes of this

tender the tenderer will be allocated points based on the goals stated in table 2 below as may be

supported by proof/ documentation stated in the conditions of this tender.

Table 2:

Number of points Number of

allocated points claimed

(80/20 system) (80/20 system)

The specific goals allocated points in terms of this tender

(To be completed (To be

by the organ of completed by

state) the tenderer)

Free State-Based Companies 100% 8

Gender: 51% to 100% owned by women 4

Race: 100% Black ownership 6

People living with a Disability: 51% to 100% owned by people with disabilities 2

Total Points Claimed out 20

4.5. Claiming of preference points for Specific goals:

(a) Bidders will be required to submit certified CIPC documents or a certified security Personal

Identification Number (PIN) issued by the South African Revenue Services (SARS) with the

address corresponding with the municipal statement or lease agreement address in order to claim

points for specific goals on Free State based companies: 100% Free State based companies.

(b) Bidders will be required to submit CIPC documents, Central Supplier Database (CSD) report,

share certificates and certified ID copy /(ies) in order to claim points for specific goal on Gender:

51% to 100% owned by Women.

(c) Bidders will be required to submit CIPC documents and Central Supplier Database (CSD) report

in order to claim points for specific goal on Race: 100% Black ownership.

(d) Bidders will be required to submit a medical certificate from a Registered Medical Practitioner or

a letter condition from department of Employment and Labour confirming the bidder’s disability in

order to claim points for specific goal on People living with a disability: 51% to 100% owned by

people with disabilities.

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

NB: Failure on the part of a tenderer to submit proof or documentation required in terms of this tender to claim points for

specific goals with the tender, will be interpreted to mean that preference points for specific goals are not claimed.

The organ of state reserves the right to require of a tenderer, either before a tender is adjudicated or at any time subsequently,

to substantiate any claim in regard to preferences, in any manner required by the organ of state.

Parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Annual financial statements declaration

The undersigned, who warrants that he / she is duly authorised to do so on behalf of the respondent, confirms that:

1. The enterprise’s financial year end is ......................................................

2. The enterprise’s financial statements have been prepared in accordance with the provisions of the Companies Act of 2008

or the Close Corporation Act of 1984, as applicable

3. The enterprise has compiled its financial accounts [tick one box]:

 internally  independently

4. The following statement applies to the enterprise [tick one box and provide relevant information]

 enterprise has had its financial statements audited; name of auditor .......................................................................................

 enterprise is required by law to have an independent review of its financial statements name of independent reviewer

.............................................................................................................................................................

 enterprise has not had its financial statements audited and is not required by law to have an independent review or

audit of such statements

5. The attached income statement and balance sheet is a true extract from the financial statements complying with applicable

legislation for the preceding financial year within 12 months of the financial year end.

[Attach the income statement and the balance sheet contained in the financial statement]

6. The annual turnover for the last financial year is R ....................................................................

7. The total assets as at the end of the last financial year is R ........................................................

8. The total liabilities as at the end of the financial year is R ..........................................................

I hereby declare that the contents of this Declaration are within my personal knowledge and save where stated otherwise are to the best of my belief

both true and correct.

Signature............................................................... Date............................................................

Name and surname..................................................... Position.......................................................

Tenderer....................................................................................................................................

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Resolution of board of directors

RESOLUTION of a meeting of the Board of *Directors / Members / Partners of:

....................................................................................................................................................................................

(legally correct full name and registration number, if applicable, of the Enterprise)

Held at........................................................................................... (place) on..........................................(date)

RESOLVED that:

1 The Enterprise submits a Tender to the Department of Public Works and Infrastructure, Free State Province in respect of

the following project:

......................................................................................................................................................................................................

......................................................................................................................................................................................................

(project description as per Tender Document)

Tender Number: ...........................................................................(Tender Number as per Tender Document)

2 *Mr. /Mrs. /Ms.: ................................................................................................... in *his/her Capacity as:

.....................................................................................................................(Position in the Enterprise)

and who will sign as follows: ................................................be, and is hereby, authorised to sign the Tender,

and any and all other documents and/or correspondence in connection with and relating to the Tender, as well as to

sign any Contract, and any and all documentation, resulting from the award of the Tender to the Enterprise

mentioned above.

Name Capacity Signature

Note: ENTERPRISE STAMP

• Delete which is not applicable.

2. NB. This resolution must be signed

by all the Directors / Members /

Partners of the Tendering

Enterprise.

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Resolution of board of directors to enter into consortia or joint ventures

RESOLUTION of a meeting of the Board of *Directors / Members / Partners of:

....................................................................................................................................................................................

.....................................................................................................................................................................................

(Legally correct full name and registration number, if applicable, of the Enterprise)

held at..............................................................................(place) on.......................................................(date)

RESOLVED that:

1 The Enterprise submits a Tender, in consortium/joint venture with the following Enterprises:

..............................................................................................................................................................................

..............................................................................................................................................................................

(List all the legally correct full names and registration numbers, if applicable, of the Enterprises forming the

consortium/joint venture) to the Department of Public Works and Infrastructure, Free State Province in respect of the

following project:

...............................................................................................................................................................

...............................................................................................................................................................

(Project description as per Tender Document)

Tender Number: ................................................................................ (Tender Number as per Tender Document)

2 *Mr/Mrs. /Ms.:...........................................................................................................................................

in *his/her Capacity as: .........................................................................................(Position in the Enterprise)

and who will sign as follows: ................................................ be, and is hereby, authorised to sign a consortium /

joint venture agreement with the parties listed under item 1 above, and any and all other documents and / or

correspondence in connection with and relating to the consortium/joint venture, in respect of the project described under

item 1 above.

3 The Enterprise accept joint and several liability with the parties listed under item 1 above for the due fulfillment of

the obligations of the joint venture deriving from, and in any way connected with, the Contract to be entered into with

the Department in respect of the project described under item 1 above.

4 The Enterprise choose as its domicilium citandi et executandi for all purposes arising from this joint venture agreement and

the Contract with the Department in respect of the project under item 1 above:

Physical address:

.....................................................................................................................................................................

..................................................................................................................................(code)...........................

Postal address:

.....................................................................................................................................................................

..................................................................................................................................(code)...........................

Telephone number: (code)...................... (number)................................... Fax number..........................................

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Name Capacity Signature

Note: ENTERPRISE STAMP

• Delete which is not applicable.

2. NB. This resolution must be signed

by all the Directors / Members /

Partners of the Tendering Enterprise.

3. Should the n u m b e r o f Directors

/ Members / Partners exceed the space

available above, additional names,

capacity and signatures must be

supplied on a separate page.

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Special resolution of consortia or joint ventures

RESOLUTION of a meeting of the duly authorised representatives of the following legal entities who have entered into a

consortium/joint venture to jointly tender for the project mentioned below: (legally correct full names and registration numbers, if

applicable, of the Enterprises forming a consortium/joint venture)

Held at (place) on (date)

RESOLVED that:

A. The above-mentioned Enterprises submit a tender in consortium/joint venture to the Department of Public Works and

Infrastructure, Free State Province in respect of the following project:

(Project description as per Tender Document)

Tender Number: _______________________________________________ (Tender Number as per Tender Document)

B. Mr. /Mrs. /Ms.: _____________________________________________________________________________________

in *his/her Capacity as: _______________________________________________________(Position in the Enterprise)

and who will sign as follows: ________________________________________________________________________

be, and is hereby, authorised to sign the tender, and any and all other documents and/or correspondence in connection

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

with and relating to the tender, as well as to sign any Contract, and any and all documentation, resulting from the

award of the tender to the Enterprises in consortium/joint venture mentioned above.

C. The Enterprises constituting the consortium/joint venture, notwithstanding its composition, shall conduct all business

under the name and style of:

D. The Enterprises to the consortium/joint venture accept joint and several liability for the due fulfilment of the obligations of

the consortium/joint venture deriving from, and in any way connected with, the Contract entered into with the Department

in respect of the project described under item A above.

E. Any of the Enterprises to the consortium/joint venture intending to terminate the consortium/joint venture agreement, for

whatever reason, shall give the Department 30 days written notice of such intention. Notwithstanding such decision to

terminate, the Enterprises shall remain jointly and severally liable to the Department for the due fulfilment of the obligations

of the consortium/joint venture as mentioned under item D above.

F. No Enterprise to the consortium/joint venture shall, without the prior written consent of the other Enterprises to the

consortium/joint venture and of the Department, cede any of its rights or assign any of its obligations under the

consortium/joint venture agreement in relation to the Contract with the Department referred to herein.

G. The Enterprises choose as the domicilium citandi et executandi of the consortium/joint venture for all purposes

arising from the consortium/joint venture agreement and the Contract with the Department in respect of the project under

item A above:

Physical address:

______________________________________________________________(code)

Postal address:

______________________________________________________________(code)

Telephone number: (code)_____________ (number)_____________________ Fax number_________________________

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Sbd 1

Part a

Invitation to bid

You are hereby invited to bid for requirements of the department of public works and infrastructure

Bid number: dpwfs RFP 009/2026 closing date: 28 august 2026 closing time: 11:00

Request for proposal (the “RFP”) to invite bidders to submit priced proposals for the lease of

An approximately 1050m2 building to be used as medium clinic with 12 covered onsite parkings

Description within the close proximity of the proposed building in senekal cbd (the required building must

Be close to the existing clinic in noorde street), in senekal cbd.

Bid response documents may be deposited in the bid box situated at (street address)

Ground Floor (Main Entrance Foyer)

O.R Tambo House (Lebohang Building);

Cnr. Markgraaff and St Andrews Street,

Bloemfontein, 9301

Bidding procedure enquiries may be directed to technical enquiries may be directed to:

CONTACT PERSON Mr. M. Kolobe CONTACT PERSON Mr. Marius Sauls

Telephone

051 492 3886 / 1750 telephone number 051 410 7543

Number

FACSIMILE NUMBER FACSIMILE NUMBER n/a

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Supplier information

Name of bidder

Postal address

Street address

Telephone code number

Number

Cellphone

Number

Facsimile number code number

E-mail address

VAT registration

Number

Supplier tax

Central suppliercompliance compliance or maaa

DATABASE No:

Status system pin:

Are you the

Accredited

Yes No ARE YOU A FOREIGN BASED Yes NoREPRESENTATIVE IN

Supplier for the goodssouth africa for

The goods / [if yes enclose proof] /services offered? [If yes, answer the

Services offered? Questionnaire below]

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax compliance status system pin code

From the south african revenue service (SARS) and if not register as per 2.3 Below.

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Sbd 1

Part b

Terms and conditions for bidding

1. Bid submission:

1.1. Bids must be delivered by the stipulated time to the correct address. Late bids will not

Be accepted for consideration.

1.2. All bids must be submitted on the official forms provided (not to be re-typed) or in the

Manner prescribed in the bid document.

1.3. This bid is subject to the preferential procurement policy framework act, 2000 and the

Preferential procurement regulations 2022, the general conditions of contract (gcc)

And, if applicable, any other special conditions of contract.

1.4. The successful bidder will be required to fill in and sign a written contract form

(Sbd7).

2. Tax compliance requirements

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number (pin) issued

By SARS to enable the organ of state to verify the taxpayer’s profile and tax status.

2.3 Application for tax compliance status (tcs) pin may be made via e-filing through the SARS

Website www.SARS.GOV.ZA.

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each party

Must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central supplier

Database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, companies with

Directors who are persons in the service of the state, or close corporations with

Members persons in the service of the state.”

Nb: failure to provide any of the above particulars may render the bid invalid.

Signature of bidder: ........................................................................................................................

Capacity under which this bid is signed: ................................................................................

(Proof of authority must be submitted e.g. company resolution)

Date: .......................................................................................................................................................

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Sbd 4

Bidder’s disclosure

1. Purpose of the form

Any person (natural or juristic) may make an offer or offers in terms of this invitation to bid. In line with the

principles of transparency, accountability, impartiality, and ethics as enshrined in the Constitution of the

Republic of South Africa and further expressed in various pieces of legislation, it is required for the bidder

to make this declaration in respect of the details required hereunder.

Where a person/s are listed in the Register for Tender Defaulters and / or the List of Restricted Suppliers,

that person will automatically be disqualified from the bid process.

2. Bidder’s declaration

2.1 Is the bidder, or any of its directors / trustees / shareholders / members / partners or any person having a

controlling interest1 in the enterprise, employed by the state? YES / NO

2.1.1 If so, furnish particulars of the names, individual identity numbers, and, if applicable, state employee

numbers of sole proprietor/ directors / trustees / shareholders / members/ partners or any person having

a controlling interest in the enterprise, in table below.

Full Name Identity Number Name of State institution

2.2 Do you, or any person connected with the bidder, have a relationship with any person who is

employed by the procuring institution? YES / NO

2.2.1 If so, furnish particulars:

............................................................................................................................................................................................

............................................................................................................................................................................................

2.3 Does the bidder or any of its directors / trustees / shareholders / members / partners or any person

having a controlling interest in the enterprise have any interest in any other related enterprise whether or

not they are bidding for this contract? YES / NO

2.3.1 If so, furnish particulars:

..............................................................................................................................................................................................

..............................................................................................................................................................................................

1 the power, by one person or a group of persons holding the majority of the equity of an enterprise, alternatively, the person/s

having the deciding vote or power to influence or to direct the course and decisions of the enterprise.

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Sbd 4

following, and such disqualification may take place without prior notice to the offending bidder:

a. Bidders whose tax matters are not compliant with SARS requirements as reflected on eFiling and/or CSD

at the time of award (however such bidders will be advised in writing to approach the SARS in order ensure

that tax matters are compliant within a period of seven working days).

b. Bidders who submitted incomplete information and documentation according to the requirements of this

bid document, e.g. not submitting both a fully completed document with all returnable documents as

stated on this bid document. All sections of this document must be duly completed and signed. All

returnable documents must be duly completed and signed.

c. Bidders who submitted information that is fraudulent, factually untrue or inaccurate information.

d. Bidders who received information not available to other bidders through fraudulent means.

e. All Bidders who do not comply with mandatory requirements as stated in this document.

f. The Fee Structure to be completed in full, failure which will lead to disqualification.

g. All bid documents that are submitted must be originally signed as no digital signatures will be accepted.

Rating Approach and methodology of of of 25

project objectives and methodology. The approach does not

Good 3 6 9 12 15 adequately deal with the critical characteristics of the project. The

quality plan, manner in which risk is to be managed etc., is too

generic.

objectives and methodology and is sufficiently flexible to

Very Good 4 8 12 16 20 accommodate changes that may occur during execution. The quality

plan and approach to managing risk etc., is specifically tailored to

the critical characteristics of the project.

Besides meeting the “good” rating, the important issues are

approached in an innovative and efficient way, indicating that the

Excellent 5 10 15 20 25 tenderer has outstanding knowledge of state-of-the- art approaches.

The approach paper details ways to improve the project’s outcomes

and the quality of the outputs.

4. Stage three: evaluation on price and preference (90/10 preference point system)

Profession (SACAP).

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

2.3. Bidders must attach a valid Energy Performance Certificate - Section 19(1)(b) of the National Energy

(Act no. ), as per SANS 10400-XA. The certificate should be submitted upon occupation.

(applicable to buildings above 1000m2 in size).

2.4. Bidders must attach a valid municipal services (water, sanitation, rates and electricity) clearance

certificate or a current bill of account not owing more than ninety (90) days or a valid lease agreement

with a current statement from the lessor not owing more than ninety days

2.5. Bidders must attach a duly completed and signed SBD 6.1 – Preference points claim form in terms of the

Preferential Procurement Regulations 2022.

2.6. Bidders must attach a duly completed and signed Annexure A - Record of Addenda to tender documents.

2.7. Bidders must attach a duly completed and signed Annexure B - Proposed amendments and

qualifications.

3. Stage two: evaluation on functionality criteria

3.1. The evaluation of functionality criteria will be evaluated based on the following information:

3.1.1. The purpose of application of qualification criteria is to determine the functionality of each

proposal by assessing the quality and the robustness thereof.

3.1.2. Below is a detailed breakdown of the scoring criteria for each individual proposal and each

bidder must score a minimum of 79 points out of 105 points in order to be considered for the

next stage:

completed and signed.

5.1. Annexure A: Record of Addenda to tender documents.

5.2. Annexure B: Proposed amendments and qualifications

5.3. Annual Financial Statements Declaration.

5.4. Resolution of Board of Directors

5.5. Resolution of Board of Directors to enter into Consortia or Joint Ventures (in case of Joint Venture or

Consortia)

5.6. Special Resolution of Consortia or Joint Ventures.

5.7. Standard Bidding Document 1 (SBD 1) – Invitation to Bid

5.8. Standard Bidding Document 4 (SBD 4) – Bidder`s Disclosure

5.9. Standard Bidding Document 6.1 (SBD 6.1) – Preference points claim form in terms of the Preferential

Procurement Regulations 2022.

5.10. All supporting documents required on the mandatory and non – mandatory requirements above.

5.11. Bid offer.

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Section 1

Returnable documents

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

(Mark with an X)

Annexure A: Record of Addenda to tender documents 1 Page Yes No

Annexure B: Proposed amendments and qualifications 1 Page Yes No

Annual Financial Statements Declaration 1 Page Yes No

Resolution of Board of Directors 1 Page Yes No

Resolution of Board of Directors to enter into Consortia or Joint Ventures 2 Pages Yes No

Special Resolution of Consortia or Joint Ventures 2 Pages Yes No

Standard Bidding Document 1 (SBD 1) - Invitation to Bid 2 Pages Yes No

Standard Bidding Document 4 (SBD 4) - Bidder’s Disclosure 2 Pages Yes No

Standard Bidding Document 6.1 (SBD 6.1) - Preference points claim form

5 Pages Yes No in terms of the Preferential Procurement Regulations 2022.

Bid Offer 4 Pages Yes No

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

Annexure b: proposed amendments and qualifications

tender and reference such letter in this schedule.

The Tenderer’s attention is drawn to clause 5.8 of SANS 10845-3 regarding the employer’s handling of material

deviations and qualifications.

2 omissions from Needs Analysis of accommodation 30 Points All items as per the Needs Analysis of accommodation are included 35 Points in the space plans Note: The bidder’s preliminary sample layout plan should clearly indicate how the Department’s needs will be accommodated or catered for by clearly indicating internal floor area sizes, and overall building envelope sizes. Secured Parking Bays which are easily accessible: 12 covered parking bays onsite 30 Points 10 covered parking bays onsite plus 2 offsite 25 Points 8 covered parking bays onsite plus 4 offsite 20 Points PARKING 2 6 covered parking bays onsite plus 6 offsite 15 Points 30 Points REQUIREMENTS 4 covered parking bays onsite plus 8 offsite 10 Points No parking bay onsite plus 12 offsite 5 Points Note: Attach valid proof to substantiate above. Not meeting the requirements, the bidder will forfeit these points. TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE DESCRIPTION: PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN SENEKAL CBD (THE REQUIRED BUILDING MUST BE CLOSE TO THE EXISTING CLINIC IN NOORDE STREET), IN SENEKAL CBD. MAXIMUM NO CRITERION GUIDELINE FOR CRITERION SCORE

Provide the maintenance plan for the building for the preceding 3 years, clearly demonstrating the execution of planned maintenance as well as the % of maintenance that was deferred- and unplanned. If this is a new building, provide a maintenance plan for the next 3 years. (30 Points) Maintenance plan executed ≤5% unplanned/ deferred items 30 Points Maintenance plan executed >5% ≤10% unplanned/ deferred items 20 Points Maintenance plan executed >10% unplanned/ deferred items 10 Points MAINTENANCE 3 35 Points PLAN

Provide a copy of the maintenance plan for the period of lease. The plan has to provide details of maintenance categories, dates of planned maintenance, etc. (5 Points) Details of maintenance categories, dates of planned maintenance 5 Points provided No details of maintenance categories, dates of planned maintenance 0 Points Note: The Department will confirm the distance during evaluation.

Property to meet requirements for people with disabilities (This should be reflected in the existing or proposed layout plan). (5 Points) 4 ACCESSIBILITY 5 Points Accessibility & Ablution facilities 5 Points Accessibility only 3 Points Ablution facilities only 3 Points TOTAL SCORE (minimum score of 75% required) 105 Points TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE DESCRIPTION: PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN SENEKAL CBD (THE REQUIRED BUILDING MUST BE CLOSE TO THE EXISTING CLINIC IN NOORDE STREET), IN SENEKAL CBD. The following scoring rubric will be used to score the functionality above: Score out Score out Score out Score out Score out Rating Approach and methodology of of of 25 The approach and / or methodology is poor / is very unlikely to satisfy project objectives or requirements. The tenderer has Poor 1 2 3 4 5 completely misunderstood all aspects of the scope of work and does not deal with any critical aspects of the project. The approach and / or methodology is not good / is unlikely to satisfy project objectives or requirements. The tenderer has misunderstood Average 2 4 6 8 10 certain aspects of the scope of work and does not deal with the critical aspects of the project. The approach is generic and not tailored to address the specific project objectives and methodology. The approach does not Good 3 6 9 12 15 adequately deal with the critical characteristics of the project. The quality plan, manner in which risk is to be managed etc., is too generic. The approach is specifically tailored to address the specific project objectives and methodology and is sufficiently flexible to Very Good 4 8 12 16 20 accommodate changes that may occur during execution. The quality plan and approach to managing risk etc., is specifically tailored to the critical characteristics of the project. Besides meeting the “good” rating, the important issues are approached in an innovative and efficient way, indicating that the Excellent 5 10 15 20 25 tenderer has outstanding knowledge of state-of-the- art approaches. The approach paper details ways to improve the project’s outcomes and the quality of the outputs.

STAGE THREE: EVALUATION ON PRICE AND PREFERENCE (90/10 PREFERENCE POINT SYSTEM) Pricing on the project in order to achieve the objectives of the Preferential Procurement Regulations. 4.1. The Department is committed to achieving Government’s objective of promoting economic transformation as set out in the Departmental SCM Policy, Preferential Procurement Policy Framework Act, the B-BBEE act and the Preferential Procurement Regulations of 2022. 4.2. The 80/20 preference point system applicable to price quotations and tenders with a rand value of R50 million or below (all applicable taxes included), will be used for evaluation of this bid. 4.3. The scoring of points for price and preference system in terms of the 80/20 preference point system where the lowest price score 80 points for price. 4.4. The points for preference will be allocated to bidders in accordance with the following specific goals: Table 1: The maximum points for this tender are allocated as follows: POINTS PRICE 80 SPECIFIC GOALS 20 Total points for Price and SPECIFIC GOALS 100 TENDER NUMBER: DPWFS RFP 009/2026 REQUEST FOR PROPOSAL (THE “RFP”) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050M2 BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE DESCRIPTION: PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN SENEKAL CBD (THE REQUIRED BUILDING MUST BE CLOSE TO THE EXISTING CLINIC IN NOORDE STREET), IN SENEKAL CBD. (a) A maximum of 80 points is allocated for price on the following basis

Points Allocation: 80 points

B-BBEE Details: ting that the

Excellent 5 10 15 20 25 tenderer has outstanding knowledge of state-of-the- art approaches.

The approach paper details ways to improve the project’s outcomes

and the quality of the outputs.

4. Stage three: evaluation on price and preference (90/10 preference point system)

Pricing on the project in order to achieve the objectives of the Preferential Procurement Regulations.

4.1. The Department is committed to achieving Government’s objective of promoting economic

transformation as set out in the Departmental SCM Policy, Preferential Procurement Policy Framework

Act, the B-BBEE act and the Preferential Procurement Regulations of 2022.

4.2. The 80/20 preference point system applicable to price quotations and tenders with a rand value of R50

million or below (all applicable taxes included), will be used for evaluation of this bid.

4.3. The scoring of points for price and preference system in terms of the 80/20 preference point system

where the lowest price score 80 points for price.

4.4. The points for preference will be allocated to bidders in accordance with the following specific goals:

Table 1:

The maximum points for this tender are allocated as follows:

Points

Price 80

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

(a) A maximum of 80 points is allocated for price on the following basis:

80/20

Pt−Pmin

Ps= 80(1− )

as officials within the Department.

• Phishing is a form of fraud in which an attacker masquerades as a reputable entity or person

in email or other forms of communication. Attackers will commonly use phishing emails to

distribute malicious links or attachments that can perform variety of functions. Some will

extract login credentials or account information from victims

How does phishing work?

• The phisher may begin by determining who their targeted victims will be (whether at an

organization or individual level) and creates strategies to collect data they can use to attack.

• Next, the phisher will create methods like fake emails or phony web pages to send

messages that lure data from their victims.

• Phishers then send messages that appear trustworthy to the victims and begin the attack.

• Once the attack has been deployed, phishers will monitor and collect the data that victims

provide on the fake web pages.

• Finally, phishers use the collected data to make illegal purchases or commit fraudulent

acts.

SBD 1 and SBD 4.

1.10. Bidders must attach duly completed and signed Annual Financial Statements Declaration for the

preceding financial year (e.g. for the financial year ended 28 February 2026). Bidders must attach the

income statement and the balance sheet as support for the declaration. Where Consortium / Joint

1. The enterprise’s financial year end is ......................................................

2. The enterprise’s financial statements have been prepared in accordance with the provisions of the Companies Act of 2008

or the Close Corporation Act of 1984, as applicable

3. The enterprise has compiled its financial accounts [tick one box]:

 internally  independently

4. The following statement applies to the enterprise [tick one box and provide relevant information]

 enterprise has had its financial statements audited; name of auditor .......................................................................................

 enterprise is required by law to have an independent review of its financial statements name of independent reviewer

.............................................................................................................................................................

 enterprise has not had its financial statements audited and is not required by law to have an independent review or

audit of such statements

5. The attached income statement and balance sheet is a true extract from the financial statements complying with applicable

legislation for the preceding financial year within 12 months of the financial year end.

[Attach the income statement and the balance sheet contained in the financial statement]

6. The annual turnover for the last financial year is R ....................................................................

7. The total assets as at the end of the last financial year is R ........................................................

8. The total liabilities as at the end of the financial year is R ..........................................................

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3 ABOVE IS

[Tick applicable box]

4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the

points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for

the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as indicated in

paragraph 1 of this form;

1.8. Bidders must attach Company registration documents (registration certificate) from Companies and

Intellectual Property Commission (CIPC). (Note: Company registration documents must be certified).

Tender number: dpwfs RFP 009/2026

Request for proposal (the “RFP”) to invite bidders to submit

Priced proposals for the lease of an approximately 1050m2

Building to be used as medium clinic with 12 covered onsite

Description: parkings within the close proximity of the proposed building in

Senekal cbd (the required building must be close to the existing

Clinic in noorde street), in senekal cbd.

submit a separate certified copy of their Company registration documents (registration certificate) from

Companies and Intellectual Property Commission (CIPC).

1.9. Bidders must attach duly completed and signed Standard Bidding Documents: SBD 1 and SBD 4. Where

balance sheet. Bidders must further attach a document that indicates where the funding will be

sourced, i.e.

o Attach audited Annual Financial Statements (AFS) clearly indicating the bidder’s financial

capability to execute the proposed work (e.g. for the financial year ended 28 February 2025);

and must be accompanied by one of the following:

• Bank Statement clearly indicating the bidder’s financial capability to execute the

proposed work, OR;

• A confirmation letter from a registered funding institution to confirm the intention to

fund.

1.11. The property must be zoned for purposes of accommodating office space of this nature according to

the Setsoto Local Municipality land use scheme. Attach supporting documents i.e. zoning certificate.

1.12. Bidders must attend the mandatory Clarification Meeting and be recorded as such in the attendance

register. The details of the mandatory Clarification Meeting are listed in the Tender Notice and

Invitation to Tender. It is the bidder’s responsibility to ensure that he/she duly complete and sign the

attendance register. Bidders must attend the mandatory Virtual MS Teams Clarification Meeting and

be recorded as such in the attendance register. The details of the mandatory Clarification Meeting are

listed in the Tender Notice and Invitation to Tender. It is the bidder’s responsibility to ensure that he/she

duly completes and sign the attendance register. (MS Teams link:

https://teams.microsoft.com/meet/357787098696412?p=nFcgskazZradO2IJre).

1.13. All documents must be completed in handwriting with a black pen. Digitally completing any part of

the returnable documents will not be accepted and will lead to disqualification.

2. Non – mandatory requirements for evaluation purposes:

2.1. The building must at least be a minimum of Grade C at the time of submission of the bid. However, the

building must be upgraded to Grade B before occupation – (The department will request the prospective

bidder/(s) to submit the proof post-appointment).

• The bidder must submit the SAPOA Grade B certificate after the renovations have been completed

and before occupation can take place.

• If the building is not a minimum of Grade B, the bidder must attach a comprehensive detailed

project costing and implementation plan signed by Professional Quantity Surveyor and

accompanied by a valid proof of funding e.g. bank rating certificate or pre-approval for bond from

registered financial institution or any other verifiable proof of funding.

2.2. Bidders must attach area certificate issued by a registered Architect with the South African Council for

the Architectural Profession (SACAP) for the proposed area for leasing [the requested document/(s)

should be submitted within six (6) months after-appointment; failure of which will lead to disqualification

or termination of the contract with the appointed bidder].

• Attach sample layout plan of the property which will accommodate the office needs of the

..............................................................................................................................................................................

..............................................................................................................................................................................

(List all the legally correct full names and registration numbers, if applicable, of the Enterprises forming the

consortium/joint venture) to the Department of Public Works and Infrastructure, Free State Province in respect of the

following project:

...............................................................................................................................................................

...............................................................................................................................................................

(Project description as per Tender Document)

Tender Number: ................................................................................ (Tender Number as per Tender Document)

2 *Mr/Mrs. /Ms.:...........................................................................................................................................

in *his/her Capacity as: .........................................................................................(Position in the Enterprise)

and who will sign as follows: ................................................ be, and is hereby, authorised to sign a consortium /

joint venture agreement with the parties listed under item 1 above, and any and all other documents and / or

correspondence in connection with and relating to the consortium/joint venture, in respect of the project described under

item 1 above.

3 The Enterprise accept joint and several liability with the parties listed under item 1 above for the due fulfillment of

the obligations of the joint venture deriving from, and in any way connected with, the Contract to be entered into with

the Department in respect of the project described under item 1 above.