The free state department of public works and infrastructure invites proposals to lease an approximately 1050m² building in bethlehem cbd to be used as a medium clinic. The successful bidder must provide the building with 12 covered onsite parking bays. This tender is for property owners or developers who can meet the specific zoning, grading, and accessibility requirements.
Key Requirements
The building must be at least 1050m², zoned for office/clinic use in Dihlabeng Municipality, and have 12 covered onsite parking bays.
Mandatory documents include proof of property ownership or a valid sales agreement, SAPOA Area and Grade C certificates from a SACAP-registered architect, and a valid Letter of Good Standing from the Department of Employment and Labour.
Bidders must attend the mandatory clarification meeting on 06 August 2026 and submit all documents completed in handwriting with original signatures.
The bid evaluation uses an 80/20 preference point system, with a functionality score requiring a minimum of 79 out of 105 points.
Financial capability must be demonstrated via audited Annual Financial Statements or bank confirmation, and tax compliance with SARS is mandatory.
The building must be at least SAPOA Grade C at submission but upgraded to Grade B before occupation, with a detailed costing plan if not already Grade B.
Submission deadline is 28 August 2026 at 11:00, delivered to OR Tambo House in Bloemfontein, with a 120-day bid validity period.
REQUEST FOR PROPOSAL (RFP) TO INVITE BIDDERS TO SUBMIT PRICED PROPOSALS FOR THE LEASE OF AN APPROXIMATELY 1050m² BUILDING TO BE USED AS MEDIUM CLINIC WITH 12 COVERED ONSITE PARKINGS WITHIN THE CLOSE PROXIMITY OF THE PROPOSED BUILDING IN BETHLEHEM CBD, DIHLABENG LOCAL MUNICIPALITY
Tender context
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Request for proposal (RFP) to invite bidders to submit priced proposals for the lease of an approximately 1050m² building to be used as medium clinic with 12 covered onsite parkings within the close proximity of the proposed building in bethlehem cbd, dihlabeng local municipality
Briefing SessionCompulsory
Date & Time
Friday, 28 August 2026 - 11:00
Venue
No.5 Johan Blignaut Avenue Panorama, Bethlehem, Free State
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Requirements & Eligibility
Eligibility Criteria
For SCM enquiries, please contact mr. Mosiuoa kolobe at [email protected] Or 051-492-1750/3886 for technical enquiries, please contact mr. Maruis sauls at [email protected] Or 066 307 2638
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
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Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Closing date: 28 August 2026.
Closing time: 11:00.
Bid validity period: 120 calendar days.
Mandatory clarification meeting: 06 August 2026 at 11:30 at the Department of Public Works and Infrastructure Offices, No 5 Johan Blignaut Avenue, Bethlehem.
Advertising date: 24 July 2026.
Collection of tender documents available from 24 July 2026 from the e-tender portal (www.etenders.gov.za) or the Department's SCM Offices (Room 101B, OR Tambo House, Bloemfontein) with a non-refundable deposit of R1,282.00.
For bidding procedure enquiries: Contact Mr. M. Kolobe at 051 492 3886 / 1750 or [email protected].
For technical enquiries: Contact Mr. Marius Sauls at 051 410 7543 or [email protected].
Submission address: Ground Floor (Main Entrance Foyer) at OR Tambo House (Old Lebohang Building); Cnr. St Andrews Street and Markgraaff Street; Bloemfontein.
To report fraud or corruption: Contact the South African Police Service on 08600 10111 or the National Anti-Corruption Hotline on 0800 701 701 or email [email protected].
Submit your bid by the closing date and time: 28 August 2026 at 11:00.
Deliver your bid to: Ground Floor (Main Entrance Foyer) at OR Tambo House (Old Lebohang Building); Cnr. St Andrews Street and Markgraaff Street; Bloemfontein.
Late bids, telegraphic, telephonic, telefax, facsimile, or emailed bids will not be accepted.
Bid documents must be properly indexed and neatly bound.
All documents must be completed in handwriting with a black pen; digital completion is not accepted and will lead to disqualification.
All bid documents must be originally signed; digital signatures and photocopies of signed documents are not accepted.
You must submit the following returnable documents, completed and signed:
Annexure A: Record of Addenda to tender documents (1 page).
Annexure B: Proposed amendments and qualifications (1 page).
Annual Financial Statements Declaration (1 page).
Resolution of Board of Directors (1 page).
Resolution of Board of Directors to enter into Consortia or Joint Ventures (2 pages, if applicable).
Special Resolution of Consortia or Joint Ventures (2 pages, if applicable).
Standard Bidding Document 1 (SBD 1) – Invitation to Bid (2 pages).
Standard Bidding Document 6.1 (SBD 6.1) – Preference points claim form (5 pages).
Bid Offer (4 pages).
All supporting documents required for mandatory and non-mandatory requirements.
Disqualification risks include: submitting incomplete information, fraudulent information, not complying with mandatory requirements, altering the tender document, or failing to attend the mandatory clarification meeting.
Maintenance Plan (35 points): Based on your submitted maintenance plan for the building.
Accessibility (5 points): For meeting requirements for people with disabilities.
Stage 3: Price and preference evaluation.
Price score (80 points): Calculated using the formula Ps = 80
(1 - (Pt - Pmin) / Pmin), where Pt is your price and Pmin is the lowest acceptable price.
Preference points (20 points): Can be claimed for:
Free State-Based Companies (8 points): Submit certified CIPC documents or SARS PIN with matching address.
Gender: 51% to 100% owned by women (4 points): Submit CIPC documents, CSD report, share certificates, and certified ID copies.
Race: 100% Black ownership (6 points): Submit CIPC documents and CSD report.
People living with a Disability: 51% to 100% owned by people with disabilities (2 points): Submit a medical certificate or letter from Department of Employment and Labour.
Failure to submit proof for preference points means you do not claim those points.
You are bidding to lease an approximately 1050m² building in Bethlehem CBD, Dihlabeng Local Municipality, to be used as a medium clinic.
The building must have 12 covered onsite parking bays within close proximity.
The building must be at least SAPOA Grade C at bid submission, but must be upgraded to Grade B before occupation.
You must provide a sample layout plan indicating how the Department's needs will be accommodated, showing internal floor area sizes and overall building envelope sizes.
The property must be zoned for office accommodation according to the Dihlabeng Local Municipality land use scheme.
If the building is occupied by other tenants, the area offered to the Department must be completely isolated with separate entrance and exit points.
The building must meet accessibility requirements for people with disabilities.
Methodology
Source: Bid Document - DPWFS (RFP) 010 2026.pdf
Your proposal will be evaluated on the quality and robustness of your approach and methodology.
The functionality evaluation includes criteria for space planning, parking, maintenance plans, and accessibility.
You must submit a maintenance plan for the building for the preceding 3 years (or next 3 years for new buildings) and for the lease period.
Your approach should be tailored to the project objectives, flexible to accommodate changes, and include a quality plan and risk management strategy.
Experience & Qualifications
Source: Bid Document - DPWFS (RFP) 010 2026.pdf
You must submit a sample layout plan and area certificate issued by a SACAP-registered architect.
For functionality evaluation, your experience in providing suitable space and parking will be scored.
You must submit all required returnable documents, including SBD forms and resolutions, to demonstrate your capacity to perform.
Pricing Schedule
Source: Bid Document - DPWFS (RFP) 010 2026.pdf
Your bid must include a priced proposal for the lease.
The price evaluation uses the 80/20 preference point system, where the lowest acceptable price scores 80 points.
You must complete the Fee Structure in full; failure to do so will lead to disqualification.
You must demonstrate financial capability to execute the work.
Submit audited Annual Financial Statements for the preceding financial year (e.g., ended 28 February 2026) or a bank statement or confirmation letter from a registered funding institution.
If the building is not Grade B, you must submit a detailed project costing and implementation plan signed by a Professional Quantity Surveyor, accompanied by proof of funding (e.g., bank rating certificate, pre-approval for bond).
You must submit a valid municipal services clearance certificate or a current bill not owing more than 90 days.
Submit an Energy Performance Certificate (for buildings above 1000m²) upon occupation.
Salga Building, 21 Nelson Mandela Dr, CBD, Bloemfontein, 9301, South Africa
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Official source
eTenders.gov.za
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Last checked
24 Jul 2026
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Enhanced
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