Supply and delivery of agricultural inputs to mthatha (kei fresh produce market)

Closing date: 06 November 2026 at 12:00

Site meeting: Not applicable.

Technical enquiries:

• Contact: Mr. S. Sikhwari
• Email: [email protected]
• Telephone: 072 182 4527

SCM enquiries:

• Contact: Mr. O. Muteyi
• Email: [email protected]
• Telephone: 072 182 4602

General email: [email protected]

Submission address:

Ntinga OR Tambo Development Agency SOC LTD

Old Government Printers

No. 5 Textile Road

Southernwood

Mthatha, 5099

Submission method: sealed envelope marked with the bid number and description, deposited in the Bid Box at the Ntinga OR Tambo Development Agency SOC LTD Reception, Old Government Printers, No. 5 Textile Road, Southernwood, Mthatha, 5099.

Closing time: 12:00 on 06 November 2026. Late bids are not accepted under any circumstances.

Only original bids are accepted; copies are not. The Bid Offer (Part 2) and the offer part of the Contract Form (Part 3) must be signed, and bid prices inserted, for the bid to be valid.

Do not dismember the bid document; do not omit pages, change wording, or insert documents between pages. Initial every page.

Returnable forms and documents (all must be completed and signed):

• Schedule 1: Resolution by Directors/Members (for companies and close corporations) authorising the bid and the signatory.
• Schedule 2: Certificate of Authority for Partnerships/Consortiums/Joint Ventures, with the signed agreement attached; all parties must be registered on the NORTDA Vendor Database.
• Schedule 3: Declaration for Procurement above R10 million (VAT included), with audited financial statements, if applicable.
• Schedule 4: Preferencing Schedule (for claiming preference points).
• Schedule 5: Declaration of Interest.
• Schedule 6: Conflict of Interest Declaration.
• Schedule 7: Declaration of Bidder's Past Supply Chain Management Practices.
• Schedule 8: Authorisation for the Deduction of Amounts Owed to the Municipality.
• Schedule 9: Guarantee/Performance Security (not applicable per special conditions).
• Schedule 10: Contract Price Adjustment & Rate of Exchange Variations (must be completed; failure may render the bid non-responsive).
• Schedule 11: Occupational Health and Safety (proof of COIDA registration/insurance).
• Schedule 12: Certificate of Independent Bid Determination.
• Schedule 13: NORTDA Project Labour Report.
• Schedule 14: List of other documents attached by the bidder.

Also required: CSD supplier number, SARS Tax Pin and/or Tax Clearance Certificate, B-BBEE certification (original or certified copy), and proof of financial capacity, transport, and experience as per functionality criteria.

Disqualification risks:

• Incomplete bid document, missing information, or unsigned bid in designated areas.
• Failure to comply with specifications or price schedule instructions.
• Failure to register on the NORTDA Database of service providers within 7 days of request.
• Outstanding municipal fees/rates over three months (unless lease agreement shows lessee not liable).
• Poor past performance, exploitation of SCM, or being listed on the register of tender violators.
• Failure to submit a valid tax clearance certificate or B-BBEE certification.
• Submission after closing time, regardless of reason.

Two-stage evaluation:

Stage 1 – Functionality (100 points). Minimum qualifying score: 70 points to proceed to Stage 2.

• Financial Capacity: 30 points – evidence of credit facility or access to legal funding (e.g. letter of intent from a registered financial institution).
• Mode of Transport: 20 points – letter of agreement/commitment from a logistics/fleet company confirming ability to deliver within 7 days of purchase order, or documentary proof of own transport (e.g. logbooks).
• Company Previous Experience: 50 points – proven capacity and experience in supply and delivery of agricultural inputs within the past 5 years. Points: one reference letter/testimonial = 20; two = 30; three or more = 50. Signed appointment letters and completion certificates must be attached.

Stage 2 – Price and Specific Goals (dual preference point system 80/20 or 90/10):

• 80/20 system applies if estimated value is equal to or below R50 million; 90/10 applies if above R50 million.
• Price: 80 or 90 points; Specific Goals: 20 or 10 points.

Specific goals (each worth 5 points, total 20):

• Women: 51% or more equity held by women – attach ID copies of directors.
• Youth: 51% or more equity held by youth – attach ID copies of directors.
• Disabled: 51% or more equity held by disabled persons – attach proof from a registered doctor/physician.
• Rural: proof of residence of the business or lease agreement (village, settlement, semi-town).

Price scoring formula: Ps = 80[1 - (Pt - Pmax)/Pmax] for 80/20; Ps = 90[1 - (Pt - Pmax)/Pmax] for 90/10.

Contract awarded to the bidder scoring the highest total points.

Non-responsive bids (eliminated):

• Bidder listed on National Treasury's Register for Bid Defaulters or List of Restricted Suppliers.
• Bidder prohibited from doing business with NORTDA.
• Non-compliance with specifications or price schedule instructions.
• Failure to comply with written requests to comply with SCM policy, conditions of bid, complete declarations, register on vendor database, submit tax clearance, comply with Bargaining Council agreements, or complete Schedule 3 for transactions above R10 million.

Supply and delivery of agricultural inputs to Mthatha (Kei Fresh Produce Market) for two projects: Ntinga-SACTA levy Collaboration and O.R. Tambo Vegetable value chain projects.

Required quantities:

• Chlorpyrifos: 24 L
• Summit Supper: 84 L
• Basagran: 36 L
• Nemacure: 72 L
• 4:3:4(30) (50 kg) in sling bags for easy offloading: 398
• Round up: 172 L
• Metachlor: 170 L
• Cyperx/weedo: 5 kg
• Punch Extra: 24 L

Delivery required within 7 days upon receipt of the appointment letter.

Bidders must provide proven capacity and previous experience in supply and delivery of agricultural inputs within the past 5 years. Points are awarded based on the number of reference letters/testimonials: one = 20 points, two = 30 points, three or more = 50 points. Signed appointment letters and completion certificates must be attached.

Pricing schedule for agricultural inputs: Chlorpyrifos 24L, Summit Supper 84L, Basagran 36L, Nemacure 72L, 4:3:4(30) (50KG) in sling bags 398, Round up 172L, Metachlor 170L, Cyperx/weedo 5KG, Punch Extra 24L. Bidders must submit a separate and detailed quotation on company letterhead. Prices must be firm for 90 days from closing date. Delivery required within 7 days upon receipt of Appointment Letter.

Pricing format: complete the price schedule with amounts per item and total bid price (inclusive of VAT and all other charges).

A separate detailed quotation on the bidder's company letterhead must also be submitted.

Prices must be firm for 90 days from the closing date.

Non-firm prices: price adjustments allowed only as per Schedule 10; contract price is not subject to contract price adjustment unless Schedule 10 is completed.

Guarantee/Performance Security: Not applicable.

Payment: monthly payment cycle; suppliers do not have the right to more frequent payments.

For transactions above R10 million (VAT included), audited financial statements and Schedule 3 are required.

CSD registration: CSD supplier number required.

Tax clearance: valid SARS Tax Pin and/or Tax Clearance Certificate required; no award without tax matters in order.

B-BBEE: original or certified copy of B-BBEE certification must be attached; failure results in zero preference points.

COIDA: proof of registration/insurance (Letter of Good Standing from Compensation Commissioner or proof of insurance with licensed insurer) attached to Schedule 11.

NORTDA Vendor Database: registration required within 7 days of request; no award to unregistered bidders.

Partnerships/Consortiums/Joint Ventures: signed agreement and all parties registered on NORTDA Vendor Database.

Municipal fees/rates: bidder must not have outstanding municipal fees/rates over three months (unless lease agreement shows lessee not liable).

Bidder must not be listed on National Treasury's Register for Bid Defaulters or List of Restricted Suppliers.

All statutory declarations and authorizations in the schedules must be completed.

Specific goals for preference points: 5 points for Women (51% or more equity held by women, attach ID copies of directors), 5 points for Youth (51% or more equity held by youth, attach ID copies of directors), 5 points for Disabled (51% or more equity held by disabled persons, attach proof from registered doctor/physician), 5 points for Rural (attach proof of residence of the business/lease agreement: Village, Settlement/Semi-town). An original or certified copy of the Broad-Based Black Economic Empowerment Certification must be attached; failure to do so will result in no points awarded for preference points.

Bidders must attach proof of registration/insurance in terms of the Compensation for Occupational Injuries and Disease Act (COIDA) to Schedule 11. This can be a certified copy of a valid Letter of Good Standing issued by the Compensation Commissioner, or proof of insurance with a licensed compensation insurer.

Bid offer validity: 90 days from closing date, irrevocable and open for written acceptance. Withdrawal only with written permission from NORTDA; contravention may result in liability for additional expenses.

Contract Form: bidder confirms examination of documents, correctness of bid, offers to supply goods/services, agrees that bid document forms the contract, and accepts full responsibility for proper execution.

Special conditions: Standards – failure to comply with standards and specification constitutes material breach, allowing contract cancellation. Guarantee/Performance Security – not applicable. Payment – monthly cycle, no right to more frequent payments. Prices/Price Adjustment – contract price not subject to adjustment unless Schedule 10 completed; failure may render bid non-responsive. Contract Amendments – NORTDA may increase contract period or sum subject to SCM Policy and MFMA. Penalties – not applicable. Settlement of Disputes – referred to mediation before an independent person appointed by the CEO in accordance with regulation 50(1) of MFMA SCM Regulations.

Special Conditions of Contract: Standards - failure to comply with standards and specification constitutes material breach. Guarantee/Performance Security - NOT APPLICABLE. Payment - monthly payment cycle, suppliers do not have right to more frequent payments. Prices/Price Adjustment - Contract Price shall not be subject to contract price adjustment; bidder shall complete Schedule 10; failure to complete may result in non-responsive or zero-rated adjustment. Contract Amendments - NORTDA may increase contract period or sum subject to SCM Policy and MFMA. Penalties - NOT APPLICABLE. Settlement of Disputes - disputes referred to mediation before independent person appointed by CEO in accordance with regulation 50(1) of MFMA SCM Regulations.

Bidders must provide proof of financial capacity (credit facility or access to legal funding), mode of transport (letter of agreement/commitment from logistics company or documentary proof of own transport), and previous experience in supply and delivery of agricultural inputs within the past 5 years (reference letters/testimonials). Bidders must provide CSD supplier number, SARS Tax Pin and/or Tax Clearance Certificate, audited yearly financial statements (for projects exceeding R10 million), Joint Venture Agreement or Consortium Agreement (if applicable), and an original or certified copy of the B-BBEE Certification. Bidders must be registered on the NORTDA Database of service providers. Bidders must attach proof of registration/insurance in terms of COIDA. Bidders must complete all statutory declarations and authorizations in the schedules.

Bids will be evaluated in two stages: Stage 1 - Functionality (minimum 70 points required to proceed), Stage 2 - Price and Specific Goals using the 80/20 or 90/10 dual preference point system. Functionality criteria: Financial Capacity (30 points), Mode of transport (20 points), Company Previous Experience (50 points: one reference letter 20 points, two reference letters 30 points, three or more reference letters 50 points). Price and specific goals: 80/90 points for price, 20/10 points for specific goals. The 80/20 system applies to bids with estimated value equal to or below R50 million, the 90/10 system applies to bids above R50 million. Price scoring formulae: Ps = 80 [1 - (Pt - Pmax)/Pmax] for 80/20, Ps = 90 [1 - (Pt - Pmax)/Pmax] for 90/10. Contract awarded to bidder scoring highest points.