Appointment of a service provider to supply and deliver magnifying glass for department of agriculture directorate: plant health.

• For technical enquiries: Mr Sihle Hita / Ms Mimi Sibisi. Telephone: 012 319 6270/6271/6329. Email: [email protected].
• For quotation and bidding procedure enquiries: Ms Kedumetse Modise / Ms Tholakele Mthembu. Telephone: (012) 312 8385/8363/8401/8415. Email: [email protected] / [email protected].
• Submission address: Department of Agriculture, 600 Lillian Ngoyi, Berea Park, Pretoria.

• Submit your quotation by the closing date and time: 31 July 2026 at 11:00.
• Deliver your submission to the physical address: Department of Agriculture, 600 Lillian Ngoyi, Berea Park, Pretoria.
• Deposit your quotation in the quotation box at reception.
• Your submission must include the following completed documents:

1. Your detailed quotation as per the attached specification.
2. Completed SBD forms.
3. Latest full CSD report or TCC.
4. Certified copy of ID.
5. Valid B-BBEE certificate or sworn affidavit.
6. Company registration documents (CK1).
7. A validity period of 60 days for your quote.

• Failure to include all required documents or to submit on time will disqualify your quotation.
• All bids must be submitted on the official forms provided (not to be re-typed).

Tax compliant (SARS PIN/CSD number). BBBEE certificate or sworn affidavit required for preference points. Not in service of the state (directors/members). Foreign suppliers must complete questionnaire. Must submit all required documentation; failure results in disqualification.

• The goods supplied must conform to the standards mentioned in the bidding documents and specifications.
• The supplier must provide detailed quotations as per the attached approved specification (comprising one page).
• The General Conditions of Contract (GCC) apply, including clauses on standards, use of contract documents, patent rights, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, and warranty.
• Specific technical details are expected to be in the attached specification, which is referenced but not fully extracted.

• The supplier must comply with standards mentioned in the bidding documents.
• The purchaser may inspect the supplier’s records and have them audited.
• Goods may be inspected, tested, or analyzed at any stage, and non-compliant supplies may be rejected at the supplier’s cost.

• Tax Compliance: Submit your Tax Compliance Status (TCS) PIN or a printed TCS certificate. Alternatively, provide your Central Supplier Database (CSD) number if no TCS PIN is available.
• B-BBEE: Submit a valid B-BBEE Status Level Verification Certificate or a sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Company Registration: Provide company registration documents (CK1).
• Central Supplier Database: You must be registered on the CSD and provide your CSD number.
• No persons in the service of the state, or companies with directors who are in the service of the state, may bid.
• Additional compliance includes submitting a certified ID copy and ensuring tax matters are in order.

• The contract is governed by the General Conditions of Contract (GCC) dated July 2010.
• Key contractual terms include:

• Payment terms: Payment will be made within 30 days of invoice submission, in Rand, unless otherwise specified in Special Conditions of Contract (SCC).
• Prices: Prices quoted cannot vary except as authorized in SCC or bid validity extension.
• Delivery: Must be as per the contract schedule; delays may incur penalties based on the current prime interest rate.
• Warranty: Goods are warranted to be new, unused, and free from defects for 12 months after delivery or 18 months after shipment.
• Termination: The purchaser may terminate for default, insolvency, or corrupt practices.
• Penalties: May be imposed for late delivery, and restriction from public sector business for up to 10 years may apply.
• Dispute resolution: Parties must attempt amicable resolution, then mediation, and finally South African courts.
• Governing law: South African law applies, and the contract is in English.