Supply and delivery of hp toners and cartridges

Closing date: 22 October 2026 at 12:00

RFQ issued: 15 October 2026

Quotation validity: 60 days

RFQ contact person: Cecilia Chuma

Telephone: 011 688 1453 / 688-1530

Johannesburg Water SOC Ltd

Turbine Hall, 65 Ntemi Piliso Street

Newtown, Marshalltown

Johannesburg 2107

PO Box 61542, Marshalltown 2107

Tel: +27(0)11 688 1400

Fax: +27(0)11 688 1528 / 011 688 1659

CSD enquiries: [email protected]

eTenders Contact Centre: +27(0)12 406 9222 / 012 406-9229 / 012 312-5000, [email protected]

POPIA information officer: [email protected]

Submission method: e-tender portal at https://www.etenders.gov.za/ (search by organ of state 'Johannesburg Water' or RFQ reference 6000080656). Log in with CSD credentials, attach all compulsory documents, confirm and proceed. Quotations must be in PDF format on company letterhead; MS Word, MS Excel and pictures are not accepted. Quotations received after the closing time will not be accepted. Quotations without brand names where required will not be accepted. Samples are required; failure to submit will lead to disqualification.

Returnable documents (all compulsory, must be completed and signed):

• MBD 4 (Declaration of Interest): discloses any connection to persons in the service of the state.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): declares any past abuse, fraud, or contract failures.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusive bidding.
• MBD 6.1 (Preference Points Claim Form): claims specific goal points.
• Original valid Tax Clearance Certificate or valid SARS PIN.
• Certified/original valid B-BBEE certificate or compliant sworn affidavit.
• Municipal rates and taxes statement not older than 90 days and not in arrears for more than 90 days.
• Proof of CSD registration / MAAA supplier number.
• Company registration documents with ID copies of directors/shareholders.
• Joint Venture Agreement, if applicable, properly signed by all parties.

Evaluation on the 80/20 point scoring system under PPPFA 2022:

• Price: 80 points.
• Specific goals: 20 points.

Specific goal: SMME (an EME or QSE) 51% or more black owned by Black People — 20 points. Verification: valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a DTI/CIPC B-BBEE certificate for EMEs or QSEs, or an affidavit sworn under oath. Non-compliant affidavits score zero. Failure to submit proof for specific goals means no points are claimed for those goals.

Supply and delivery of HP printer toner cartridges and consumables. Items and quantities:

• HP Officejet 7740: Black (5), Cyan (5), Yellow (5)
• HP Officejet 9013: Black (5), Cyan (5), Magenta (5), Yellow (5)
• HP LaserJet 454 DN/DW: Black (10), Cyan (10), Magenta (10), Yellow (10)
• HP 401dn Black CF280A (20)
• HP M605dn Black CF281A (3)
• HP 402dn Black CF226A (20)
• HP P3015 Black CE255A (10)
• HP M251n: Black (10), Cyan (10), Magenta (10), Yellow (10)
• HP M252dw: Black (10), Cyan (10), Magenta (10), Yellow (10)
• HP M452nw: Black (3), Cyan (3), Magenta (3), Yellow (3)
• HP LaserJet P1102: CF285 (5), W1106A (5)
• HP Black Toner CF259A (5)
• LaserJet W1470A (2)

Brand names are required for each item.

No specific experience or qualification requirements are stated beyond the mandatory requirements. The definition of 'competitor' includes any individual or organization that has been requested to submit a bid, could potentially submit a bid based on qualifications, abilities or experience, or provides the same goods and services.

Quotation pricing table to be completed by the bidder: columns for Material Number, Description, Brand Name Offered, Unit of Measure, Quantity Required, and Price Quoted Excl. of VAT. Quotation validity: 60 days. Total quotation value must be inclusive of all applicable taxes.

Pricing format: complete the quotation pricing table with unit prices quoted exclusive of VAT. Total quotation value must include all applicable taxes. Quotation validity: 60 days. No bid security, bonds, or guarantees are stated.

CSD registration: all suppliers must be registered on the Central Supplier Database (CSD).

Tax: valid Tax Clearance Certificate or SARS PIN required.

B-BBEE: valid B-BBEE certificate or compliant sworn affidavit required; non-compliant affidavits score zero.

Municipal account: copy of valid lease agreement or municipal account statement not older than 3 months and not in arrears for more than 90 days.

Eligibility: no bids from persons in the service of the state; no bidders blacklisted by National Treasury or any national authority due to non-performance.

Company registration documents with ID copies of directors/shareholders required.

Joint Venture Agreement, if applicable, must be properly signed.

This bid is subject to the Preferential Procurement Policy Framework Act of 2000 and the Preferential Procurement Regulations 2022. Specific goal: SMME (an EME or QSE) 51% or more black owned by Black People, allocated 20 preference points. Verification: valid B-BBEE certificate issued by a SANAS-accredited verification agency, or a DTI/CIPC B-BBEE certificate for Exempted Micro Enterprises or Qualifying Small Enterprises, or an affidavit sworn under oath.

Mandatory requirements include full completion of the Bill of Quantities (BOQ)/specification where applicable, attendance of compulsory site briefing where applicable, and attachment of datasheet, reference letter, proof of certification, proof of accreditation, and functionality requirements where applicable.

The bid is subject to the Preferential Procurement Policy Framework Act of 2000, the Preferential Procurement Regulations 2022, the General Conditions of Contract (GCC), and any applicable special conditions. Acceptance of a quotation is subject to Johannesburg Water's Supply Chain Policy. Fraudulent claims for preference points may lead to disqualification, contract cancellation, recovery of costs, restriction from doing business with any organ of state for up to 10 years, and criminal prosecution.

Quotations will be evaluated on the 80/20 point scoring system: 80 points allocated to price and 20 points allocated for specific goals as per the PPPFA 2022. The 80/20 system applies to requirements with a Rand value up to R50 000 000 (all applicable taxes included). Failure to submit proof or documentation required to claim points for specific goals will be interpreted to mean that preference points for specific goals are not claimed.