Rental of water dispensers and supply of purified water – mict seta east london regional office (36 months)

Closing date and time: 23 October 2026 at 11:00 South African time.

Briefing session: None (N/A).

No briefing session is applicable (N/A).

Enquiries and submissions:

• Email: [email protected]
• Telephone: +27 11 207 2600
• Address: MICT SETA Head Office, Supply Chain Management, 19 Richards Drive, Gallagher Convention Centre, Gallagher House, Level 3 West Wing

Submission method: email, one soft copy to [email protected]. Closing date and time: 23 October 2026 at 11:00 South African time. Late or incomplete submissions will be invalidated.

Returnable documents (all must be completed, signed and submitted as a whole by the authorised company representative):

• CSD Central Supplier Database (CSD) Registration Report
• Pricing Schedule
• Valid Tax Clearance Certificate and/or proof of application endorsed by SARS and/or SARS-issued verification pin
• SBD 4 – Bidder's Disclosure: discloses any state employment or relationship with the procuring institution; false disclosure disqualifies the bid.
• SBD 6.1 – Preferential Procurement Claim Form: claims preference points for specific goals.
• Certified copy of director(s) ID(s) not older than six (06) months
• CIPC Document
• Shareholding Certificate
• Form A – Bidder's Eligibility: declares no procurement prohibition, bankruptcy, corrupt/fraudulent practices, and that information is true.

Disqualification risks:

• Any returnable form omitted or unsigned.
• Submissions received after the closing date and time.
• Failure to comply strictly with RFQ requirements.

Evaluation is in two stages.

Stage 1 – Mandatory criteria (non-compliance eliminates the bid):

• Criterion (a): Compliance with the detailed water dispenser specifications and service conditions. Proof: completed and signed declaration of compliance.
• Criterion (b): Supply of adequate approved bottled mineral water as specified. Proof: water testing report from an accredited laboratory, on the laboratory's letterhead, naming the bidding company.
• Criterion (c): Minimum one (01) year experience in rental of water dispensers and supply of bottled water. Proof: one contactable client reference letter on the client's letterhead (with company name, contact details, project duration) OR a copy of an implemented contract. Appointment letters and purchase orders are not accepted.
• Criterion (d): Offices within 60 km radius of the Free State Regional Offices. Proof: fully signed valid lease agreement or utility bill in the bidder's name not older than 3 months.

Stage 2 – Price and Specific Goals (80/20 preference point system):

• Price: 80 points
• Specific Goals: 20 points
• Award to the bidder scoring the highest total points.

Specific Goals (out of 20):

• Enterprises at least 51% owned by historically disadvantaged persons: 10 points
• Enterprises at least 51% owned by historically disadvantaged women: 5 points
• Enterprises at least 51% owned by historically disadvantaged youth: 5 points
• Enterprises not owned by historically disadvantaged persons: 0 points.

To claim specific goal points, submit CIPC documents, a valid shareholding certificate indicating percentage shareholding of each director, and certified ID copies of directors (not older than 6 months). Failure to submit proof means no preference points are claimed.

Scope: Rental of water dispensers and supply and delivery of purified water for the MICT SETA East London Regional Office for 36 months.

Water dispenser features required:

• Top cover, indicator light, cold water tap, hot water tap, water collector, bottom part, cooling on/off switch, heating on/off switch, power cord, drain hole, condenser, cup dispenser.
• Environmentally friendly cooling systems.

Service conditions:

• Supply, deliver and install brand new water dispensing equipment.
• Disinfect dispensers quarterly and keep in good working condition.
• Replace defective dispensers within 24 hours at no additional cost.
• Maintain reserve dispensers for unforeseen interruptions or office moves at no additional cost.
• Deliver monthly to the East London Regional Office.

Delivery address:

MICT SETA East London Regional Office

Esplanade 12

Quigney

East London

Eastern Cape

5201

Contract period: 36 months (3 years).

Water testing report from an accredited laboratory is required as proof of adequate approved bottled mineral water. The report must be on the laboratory's letterhead and name the bidding company.

Pricing must be provided on the prescribed schedule, valid for 90 days from closing date. Line items: rental of water dispenser (36 months), purified water 21.8 L (3 bottles) for 36 months, foam cups 175 ml (1000 x 3 x 3 months), three-tier bottle rack, cup dispenser, quarterly disinfection. Include sub-total, VAT at 15%, and total including VAT. Confirm delivery address, delivery period, fixed price, and strict compliance to specification.

Pricing must be submitted on the prescribed pricing schedule, valid for acceptance for 90 days from the closing date.

Line items (quantity 1 each):

• Supply and rental of water dispenser for 36 months
• Supply of purified water 21.8 L (3 bottles) for 36 months
• Supply of foam cups 175 ml (1000 x 3 x 3 months – one box three times over 36 months)
• Three-tier bottle rack
• Cup dispenser
• Disinfection of water dispenser quarterly

Complete sub-total, VAT at 15%, and total price including VAT.

Confirm delivery address, delivery period after order receipt, whether delivery period and price are fixed, and whether quote is strictly to specification.

No bid security, bonds, guarantees, retention or payment terms are specified.

CSD registration: Mandatory – register on the National Treasury Central Supplier Database before submitting a proposal (per National Treasury Circular 4A of 2016/17).

Tax clearance: Valid Tax Clearance Certificate and/or proof of application endorsed by SARS and/or SARS-issued verification pin.

B-BBEE: No specific B-BBEE level required; preference points are awarded for specific goals (ownership by historically disadvantaged persons, women, youth) as per the 80/20 system. Evidence required: CIPC documents, shareholding certificate, certified ID copies.

CIDB: Not applicable.

CIPC: CIPC document and shareholding certificate required.

Local content: Not specified.

Specific goals out of 20 points: 51% owned by historically disadvantaged persons – 10 points; 51% owned by historically disadvantaged women – 5 points; 51% owned by historically disadvantaged youth – 5 points. Enterprises not owned by historically disadvantaged persons receive 0 points. To claim points, submit CIPC documents, shareholding certificate, and certified ID copies (not older than 6 months). Failure to submit proof means no points claimed.

Contract period: 36 months. Quotations are invited under the Government Procurement General Conditions of Contract. MICT SETA is not bound to accept the lowest or any quotation, and is not liable for bid preparation costs. No contract is formed until a formal contract or letter of intent is executed. MICT SETA may negotiate with preferred bidders, contact bidders for clarification, award to one or more bidders, withdraw or cancel the RFQ, and select based on greatest benefit rather than lowest cost. Bidders bear all costs of preparing and submitting their quotation.

MICT SETA may reject non-compliant quotations, negotiate with preferred bidders, contact bidders for clarification without informing others, award to one or more bidders, withdraw or cancel the RFQ, and select based on greatest benefit. Bidders bear all costs of bidding. No contract until formal contract/letter of intent executed.

Mandatory requirements: CSD registration; compliance with specifications and conditions; water testing report from accredited laboratory; minimum one year experience; office within 60 km of Free State Regional Offices (proof: lease agreement or utility bill not older than 3 months). Non-compliance eliminates the bid.

Two-stage evaluation: Stage 1 mandatory criteria (specification compliance, water testing report, experience, office location). Stage 2 price and specific goals under 80/20 system (80 points price, 20 points specific goals). Award to highest total score.