Provision of culinary (desserts) training for 2 officers – RFQ in gauteng

Issue date: 15 September 2026

Closing date and time: 19 October 2026 at 11:00

Enquiries and clarifications deadline: 16 October 2026 at 16:00

Query cut-off: specific RFQ queries must reach SAST no later than two days before the closing date

Compulsory briefing session: none applies to this RFQ

Bid validity: prices must remain valid for at least 120 days after the closing date

No compulsory briefing session applies to this RFQ.

SCM and technical enquiries

• Contact: SCM Office
• Telephone: 012-392-4019
• Email: [email protected]

Bid submission

• Email: [email protected]

Delivery address

320 Pretorious Street

Pretoria

0001

POPIA Information Officer

• Name: Shane Maja
• Role: Chief Executive Officer
• Email: [email protected]
• Telephone: 012 392 4000 / 4283

Deputy Information Officer

• Name: Shiraz Ahmed
• Role: Senior Manager: Performance Information
• Email: [email protected]
• Telephone: 012 392 4000

Submission method: email to [email protected]

Email subject line: must clearly indicate the RFQ number

Closing: 19 October 2026 at 11:00

Late submissions: not considered, regardless of the method used

Language and format: bids must be in English and submitted on the official forms provided; the forms may not be retyped

Returnable documents (all to accompany the bid)

• CSD report: proof of registration on the National Treasury Central Supplier Database, registration number MAAA
• SBD 1 (Invitation to Bid): completed and signed offer cover page
• SBD 4 (Bidder's Declaration): completed and signed disclosure of interest
• SBD 6.1 (Preference Points Claim Form): completed and signed only where specific goal points are claimed
• CIPC company registration documents
• Certified ID copies of every director listed on the registration document
• Valid SARS tax pin
• Valid and compliant original B-BBEE certificate and/or certified sworn affidavit copies for any points claimed
• Certified share certificate
• SAST POPIA consent form: completed and signed
• General Conditions of Contract: initialled
• Official quotation on the bidder's company letterhead

Disqualification risks

• Bid received after the closing date and time
• Any returnable document omitted, unsigned or not duly completed
• Failure to meet the mandatory SETA accreditation or facilitator CV requirements
• Evidence submitted that is inconsistent with the declarations made to claim points (may score 0 for the affected goal)
• Bidders in the service of the state, companies with such directors, or close corporations with such members

RFQ SAST/RFQ/2026-2027/587, issued 15 September 2026, closes 19 October 2026 at 11:00.

Submission: email to [email protected] on or before the closing time, with the RFQ number clearly indicated in the subject line. Late submissions are not considered, whatever method is used.

Documents to submit with the bid:

• CSD report showing registration number MAAA
• SBD 1 (Invitation to Bid): completed and signed
• SBD 4 (Bidder's Declaration): completed and signed
• SBD 6.1 (Preference Points Claim Form): completed and signed where points are claimed
• CIPC company registration documents
• Certified ID copies of the directors listed on the registration document
• Valid SARS tax pin
• Valid and compliant original B-BBEE certificate and/or certified sworn affidavit copies for any points claimed
• Certified share certificate
• SAST POPIA consent form: completed and signed
• General Conditions of Contract: initialled

Bids must be in English and submitted on the official forms provided.

Evaluation stages (four phases, in order)

1. SCM administrative compliance: completeness and correctness of the documentation submitted; SAST may accept or reject a bid on this basis
2. Mandatory requirements: proof of SETA accreditation and CVs of the proposed facilitator(s)/assessor(s); failure on any item disqualifies the bid
3. Technical specification compliance: offers are checked against the scope-of-work table; non-compliant bids are disqualified and do not proceed
4. Price and specific goals: preference points scored under the 80/20 system

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points
• Price points are calculated from the lowest acceptable tender using the prescribed formula
• The bid scoring the highest points is awarded the RFQ (section 2(1)(f), Preferential Procurement Policy Framework Act, 2000)

Specific goal points (claimed on SBD 6.1; awarded only where supporting documents are provided)

• EME or QSE: 4 points
• Minimum 25% black ownership: 4 points
• Minimum 100% female ownership: 4 points
• Minimum 100% black youth ownership: 4 points
• Minimum 25% ownership by people living with disabilities: 4 points
• Ownership points are awarded pro-rata on share certificates, a B-BBEE certificate or a sworn affidavit
• Specific goal points are allocated to natural persons and follow the company, consortium or joint venture ownership allocation

Scope: culinary (desserts) training for two SAST officers.

Course content required

• Cakes and biscuits: sponge methods, fillings, buttercream icing, piping, flooding and royal icing
• Pastry and choux: laminated doughs, puff pastry, short crust, choux pastry (éclairs, Paris-Brest)
• Confectionery and plated desserts: French macarons by French and Italian methods, deconstructed plated desserts, basic molecular gastronomy
• Breads and essentials: artisan bread making, sourdough, fermentation basics
• Foundations: food safety, hygiene, kitchen equipment and knife skills

Delivery requirements

• Training delivered face-to-face at the State Theatre premises
• Breakfast and lunch provided on every training day
• Certificate of Completion issued on completion
• Training material aligned with specific SAQA unit standards
• Facilitators must be registered and certified to deliver the training, and a facilitator registered with the relevant SETA must be recommended
• The training site offered must meet physical resource standards, with adequate space and equipment for learning
• Quantity: 2 officers

Mandatory: the service provider must submit proof of accreditation with the relevant SETA.

Mandatory: CVs of the proposed facilitator(s)/assessor(s) must be submitted; each facilitator or assessor must be registered with the relevant SETA and have experience in facilitating such training.

The bidder must employ facilitators registered and certified to offer the training.

SAST may take into account its own professional conduct and experience with a bidder that rendered similar services in the past 5 years, over and above the references the bidder provides.

Training material must be aligned with specific South African Qualifications Authority (SAQA) unit standards.

The bidder must be accredited with a relevant or other recognised training authority.

Facilitators must be registered and certified to deliver the training, and a facilitator registered with the relevant SETA must be recommended.

A Certificate of Completion must be issued once the training is completed.

Priced schedule to be completed:

• Item 1: culinary (desserts) training for 02 officers — quantity 2
• Item 2: breakfast and lunch, certificate of completion — quantity 2
• Sub-total, VAT at 15%, grand total

An official quotation on the bidder's company letterhead must also be submitted.

The quoted price must remain valid for at least 120 days after the closing date.

Bidders must state any costs not included in the quoted price, the period required to commence the project after acceptance of the bid, and whether the quoted rates are firm for the full project period; if not firm, the basis for adjustment, for example consumer price index.

Pricing format: priced schedule

• Item 1: culinary (desserts) training for 02 officers — quantity 2
• Item 2: breakfast and lunch, certificate of completion — quantity 2
• Sub-total, VAT at 15% and grand total to be reflected
• An official quotation on the bidder's company letterhead must also be submitted

Price validity: at least 120 days after the closing date

Bidders must state

• Any costs not included in the quoted price
• The period required to commence the project after acceptance of the bid
• Whether the quoted rates are firm for the full project period; if not, the basis on which adjustments will be applied, for example consumer price index

Delivery costs are not evaluated separately; they form part of the total quotation.

CSD: bidders must self-register on the National Treasury Central Supplier Database; SAST may not award business to an unregistered bidder. Only foreign suppliers with no local registered entity are exempt.

Tax: a valid SARS tax pin must be submitted; consortia, joint ventures and subcontractors must each provide a separate tax compliance status certificate, PIN or CSD number.

CIPC: company registration documents plus certified ID copies of all listed directors.

B-BBEE: a valid and compliant original B-BBEE certificate and/or certified sworn affidavit copies must be submitted for any specific goal points claimed.

SETA accreditation: proof of accreditation with the relevant SETA is mandatory.

Facilitators: CVs of the proposed facilitator(s)/assessor(s), who must be registered with the relevant SETA and have experience facilitating such training.

Share certificate: a certified share certificate must be submitted.

POPIA: the SAST POPIA consent form must be completed and signed.

GCC: the General Conditions of Contract must be initialled.

COIDA: the bidder warrants that all its employees, including those of any appointed contractor, are covered under the Compensation for Occupational Injuries and Diseases Act, with cover maintained for the duration of adjudication and any subsequent agreement; proof of registration and good standing with the Compensation Fund may be requested.

State employees: bids are not considered from persons in the service of the state, companies with such directors, or close corporations with such members.

Collusion: bidders found to be in collusion are disqualified and restricted from doing business with organs of state.

Canvassing: approaching any SAST officer or employee between the closing date and the award is prohibited.

Specific goals under the 80/20 system — 20 points in total, awarded only where supporting documentation is provided:

• EME or QSE: 4 points
• Minimum 25% black ownership: 4 points
• Minimum 100% female ownership: 4 points
• Minimum 100% black youth ownership: 4 points
• Minimum 25% ownership by people living with disabilities: 4 points

Ownership points are awarded pro-rata on share certificates, a B-BBEE certificate or a sworn affidavit. Specific goal points are allocated to natural persons and awarded according to the company, consortium or joint venture ownership allocation.

Governing terms: where documents conflict, this RFQ's stipulations prevail; where the RFQ is silent, the PPPFA applies. Bidders may not add their own stipulations except as a clearly marked recommendation SAST may accept or ignore. SAST's interpretation decisions are final and binding.

Contract form: the successful bidder may be required to complete and sign SBD 7 for long-term contracts or where deemed necessary.

General Conditions of Contract: the GCC applies, supplemented by any Special Conditions of Contract, which prevail on conflict.

COIDA: the bidder warrants that all employees, including those of any appointed contractor, are covered under the Compensation for Occupational Injuries and Diseases Act for the duration of adjudication and any subsequent agreement; proof of registration and good standing with the Compensation Fund may be requested.

POPIA: bidder personal information is processed to assess and award the bid under the PPPFA, SAST SCM Policy and POPIA, and may be disclosed to third parties where legally compelled, including National Treasury's Database of Restricted Suppliers and B-BBEE verification.

Binding effect: bids are treated as contractually binding and are not revealed to other bidders.

Conduct: canvassing any SAST officer or employee between the closing date and the award is prohibited; colluding bidders are disqualified and restricted from doing business with organs of state.

Supplier performance: SAST reviews performance against the deliverables using evaluation forms — at least annually for contracts longer than a year and at completion for shorter contracts. Ad-hoc reviews follow identified non-performance; a formal letter sets out the non-performing areas and the remedial action required within set timeframes, and non-adherence escalates performance management action. Either party may request a joint performance review.

SAST may amend any bid condition, bid validity period or specification, or extend the closing date, before the closing date; amendments are communicated in writing and posted on the SAST website, which bidders should check regularly.

SAST is not obliged to accept the lowest priced bid or any bid in part or in whole, and normally awards to the bidder shown to be fully capable, whose bid is functionally acceptable and/or financially advantageous.

SAST may award the bid as a whole or in part, conduct site visits at bidder or client premises, appoint any number of vendors to a panel where applicable, request information, agreements and documents to verify the bid response, and run background checks including FICA verification on the bidding entity and its directors, trustees, shareholders or members.

SAST makes the final decision on interpreting its requirements and responses, and may take into account its own experience of a bidder's professional conduct over the past 5 years.

Mandatory requirements (Phase 2 — failure on any item means automatic disqualification)

• Proof of accreditation with the relevant SETA
• CVs of the proposed facilitator(s)/assessor(s), registered with the relevant SETA and experienced in facilitating such training
• Facilitators employed must be registered and certified to deliver the training, and a SETA-registered facilitator must be recommended
• Training material aligned with specific SAQA unit standards
• A training site meeting physical resource standards, with adequate space and equipment for learning

CSD: bidders must self-register on National Treasury's Central Supplier Database; SAST may not award business to an unregistered bidder. Only foreign suppliers with no local registered entity are exempt.

Bids are evaluated in four phases: SCM administrative compliance (completeness and correctness of documentation); mandatory requirements; compliance with the technical specification (checked against the scope-of-work table, with non-compliant bids disqualified); and price with specific goals.

Preference point system: 80/20 — 80 points for price and 20 points for specific goals, 100 in total.

Price points are calculated from the lowest acceptable tender using the prescribed formula.

The RFQ is awarded to the bidder scoring the highest points (section 2(1)(f), Preferential Procurement Policy Framework Act, 2000).

Only bids complying with the technical specification proceed to scoring on price and specific goals.