{"closingDate":"14 October 2026","closingTime":"10:00 am","briefingSession":"{"date":null,"time":"12:00","venue":"ION MEETING : Time: 12:00 on Date: O5 October 2026","is_compulsory":true}"}

SITE VISIT/CLARIFICATION MEETING: Time: 12:00 on Date: 05 October 2026 (Compulsory Briefing Session)

{"name":null,"email":"[email protected]","phone":null,"department":"SUPPLY CHAIN MANAGEMENT","address":"rietor /Individual (hereinafter the"}

Returnable Documents: Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended) ............................................................... 110, Schedule F.7: Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8) ..................................... 113, 2.2.19.2 Evidence of tax compliance, regard, it is the responsibility of the Tenderer to submit evidence in the form of a valid Tax Compliance, Each party to a Consortium/Joint Venture shall submit a separate Tax Compliance Status Pin., Before making an award the CCT must verify the bidder’s tax compliance status. Where the, arrangement to meet their outstanding tax obligations. The proof of tax compliance submitted by the, bidder must be verified by the CCT via CSD or e-Filing. The CCT should reject a bid submitted by the, bidder if such bidder fails to provide proof of tax compliance wit

Schedule F.2: Certificate of Authority for Partnerships/ Joint Ventures/ Consortiums; Schedule F.3: Declaration for Procurement above R10 million; Schedule F.4: Preference Points Claim Form In Terms Of the Preferential Procurement Regulations 2022; Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended); Schedule F.7: Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8); Schedule F.9: Certificate of Independent Tender Determination; Schedule F.10: Proposed Deviations and Qualifications by Tenderer; Schedule F.13.1(a)-(c): Years of experience in Tree Management and Maintenance Services; Schedule F.13.2(a)-(c): Value of projects in Tree Management and Maintenance Services

Unable to extract eligibility criteria

Supply chain management

SCM - 542 Approved by Branch Manager: February 2024 Version: 10

Tender NO: 68S/2026/27

Tender description: tree management and maintenance

including the costs of any testing necessary to demonstrate that aspects of the offer comply with

requirements.

2.2.3 Check documents

regard.

2.2.17.3 Tenderers shall be required to undertake to fully cooperate with the CCT’s external service provider

appointed to perform a due diligence review and risk assessment upon receipt of such written instruction

from the CCT.

2.2.18 Samples, Inspections, tests and analysis

subsequent contract. Bidders are to note that samples are requested for testing purposes therefore

samples submitted to the CCT may not in all instances be returned in the same state of supply and in

other instances may not be returned at all. Unsuccessful bidders will be advised by the Project Manager

or dedicated CCT Official to collect their samples, save in the aforementioned instances where the

samples would not be returned.

2.2.19 Certificates

by the tenderer / supplier, its employees, agents or advisors, shall not be regarded as binding on the CCT, unless

communicated to the CCT in writing by the suppliers / tenderers, or their duly authorised representatives.

2.1.4 The CCT’s right to accept or reject any tender offer

Tender NO: 68S/2026/27

2.1.4.1 The CCT may accept or reject any tender offer and may cancel the corresponding tender process or

reject all tender offers at any time before the formation of a contract. The CCT may, prior to the award of

the tender, cancel a tender if:

(a) due to changed circumstances, there is no longer a need for the services, works or goods requested; or

(b) funds are no longer available to cover the total envisaged expenditure; or

(c) no acceptable tenders are received;

(d) there is a material irregularity in the tender process; or

(e) the Parties are unable to negotiate market related pricing.

(CSD) as a service provider. Tenderers must register as such upon being requested to do so in writing

and within the period contained in such a request, failing which no orders can be raised or payments

processed from the resulting contract. In the case of Joint Venture partnerships this requirement will apply

individually to each party of the Joint Venture.

Tenderers who wish to register on the National Treasury Web Based Central Supplier Database (CSD)

may do so via the web address https://secure.csd.gov.za.

It is each tenderer’s responsibility to keep all the information on the National Treasury Web Based Central

Supplier Database (CSD) updated.

2.2 Tenderer’s obligations

2.2.1 Eligibility Criteria

2.2.1.1 Tenderers are obligated to submit a tender offer that complies in all aspects to the conditions as

detailed in this tender document and the Conditions of Tender. An ‘aacceptable tender must

"COMPLY IN ALL” aspects with the tender, Conditions of Tender, all Specifications (i.e., item C.5

below, hereinafter the “Specifications”), pricing instructions herein and the Contract including its

conditions.

2.2.1.1.1 Submit a tender offer

least one week before the closing time stated in the General Tender Information (i.e., in item T.1 above),

where possible.

2.2.9 Pricing the tender offer

2.2.9.1 The tenderer shall comply with all pricing instructions as stated on the Price Schedule.

2.2.10 Alterations to documents

a) Inspected the Specifications and read and fully understood the Conditions of Contract.

b) Read and fully understood the whole text of the Specifications and Price Schedule and thoroughly

acquainted himself with the nature of the goods or services proposed and generally of all matters

which may influence the Contract.

c) visited the site(s) where delivery of the proposed goods will take place, carefully examined

existing conditions, the means of access to the site(s), the conditions under which the delivery is

to be made, and acquainted himself with any limitations or restrictions that may be imposed by

the Municipal or other Authorities in regard to access and transport of materials, plant and

equipment to and from the site(s) and made the necessary provisions for any additional costs

involved thereby.

d) requested the CCT to clarify the actual requirements of anything in the Specifications and Price

withdrawal of any material deviation or qualification.

The CCT reserves the right to accept a tender offer which does not, in the CCT’s opinion, materially and/or

substantially deviate from the terms, conditions, and specifications of the tender documents.

2.3.8 Arithmetical errors, omissions and discrepancies

2.3.8.1 Check the responsive tenders for:

a) The gross misplacement of the decimal point in any unit rate;

b) Omissions made in completing the Price Schedule; or

c) Arithmetic errors in:

i) line item totals resulting from the product of a unit rate and a quantity in the Price Schedule;

or

ii) The summation of the prices; or

iii) Calculation of individual rates.

2.3.8.2 The CCT must correct the arithmetical errors in the following manner:

a) Where there is a discrepancy between the amounts in words and amounts in figures, the amount

in words shall govern.

b) If pricing schedules apply and there is an error in the line item total resulting from the product of

the unit rate and the quantity, the line item total shall govern and the rate shall be corrected.

total as tendered shall govern, and the unit rate shall be corrected.

c) Where there is an error in the total of the prices either as a result of other corrections required by

this checking process or in the tenderer's addition of prices, the total of the prices shall govern

and the tenderer will be asked to revise selected item prices (and their rates if Price Schedules

apply) to achieve the tendered total of the prices.

arithmetical error in the manner described above.

2.3.8.3 In the event of tendered rates or lump sums being declared by the CCT to be unacceptable to it because

they are not priced, either excessively low or high, or not in proper balance with other rates or lump sums,

the tenderer may be required to produce evidence and advance arguments in support of the tendered

rates or lump sums objected to. If, after submission of such evidence and any further evidence requested,

the CCT is still not satisfied with the tendered rates or lump sums objected to, it may request the tenderer

to amend these rates and lump sums along the lines indicated by it.

2.3.10.3 Scoring of tenders (price and preference)

[2.3.10.3.1 Points for price will be allocated in accordance with the formula set out in this clause based on the

tender sum / amount as set out in the Price Schedule (Section 7).]

• based on the sum of the prices/rates in relation to the estimated quantities

2.3.10.3.2 Points for preference will be allocated in accordance with the provisions of Preference Schedule

and the table in this clause.

2.3.10.3.3 The terms and conditions of Preference Schedule as it relates to preference shall apply in all

respects to the tender evaluation process and any subsequent contract.

Tender NO: 68S/2026/27

2.3.10.3.4 Applicable formula:

The 90/10 price/preference points system will be applied to the evaluation of responsive tenders over a

Rand value of R50’000’000 (all applicable taxes included), whereby the order(s) will be placed with the

tenderer(s) scoring the highest total number of adjudication points.

1. confirms that it has examined the documents listed in the Index (including Schedules and Annexures)

and has accepted all the Conditions of Tender;

2. confirms that it has received and incorporated any and all notices issued to tenderers issued by the

Cct;

3. confirms that it has satisfied itself as to the correctness and validity of the tender offer; that the price(s)

and rate(s) offered cover all the goods and/or services specified in the tender documents; that the

price(s) and rate(s) cover all its obligations and accepts that any mistakes regarding price(s), rate(s)

and calculations will be at its own risk;

4. offers to supply all or any of the goods and/or render all or any of the services described in the tender

document to the CCT in accordance with the:

4.1 terms and conditions stipulated in this tender document;

4.2 specifications stipulated in this tender document; and

4.3 at the prices as set out in the Price Schedule.

5. accepts full responsibility for the proper execution and fulfilment of all obligations and conditions

devolving on it in terms of the Contract.

Signed at _______________ (place) on the _____ (day) of__________________ (month and year)

For and on behalf of the Supplier Witness 1 Signature

(Duly Authorised) Name and Surname:

tax compliance with SARS

tax compliance

Tax Compliance Status PIN number on the Details of Tenderer pages of the tender submission

Tax Compliance Status Pin

tax compliance status

tax compliance submitted by the

tax compliance within the timeframe stated herein

tax compliance status with SARS

Central Supplier Database (CSD) Registration

Central Supplier Database

Central Supplier Database (CSD)

Central Supplier Database (CSD) updated

Central Supplier Database registration number (See

joint venture agreements), preferencing

Tenderers who wish to register on the National Treasury Web Based Central Supplier Database (CSD)

may do so via the web address https://secure.csd.gov.za.

Supplier Database (CSD) updated.

d) A completed Declaration of Interest – State Employees to be provided and which does not

2.3.6 Grounds for rejection and disqualification

documents without material deviation or qualification. A material deviation or qualification is one which, in

withdrawal of any material deviation or qualification.

2.2.19.2 Evidence of tax compliance

regard, it is the responsibility of the Tenderer to submit evidence in the form of a valid Tax Compliance

Each party to a Consortium/Joint Venture shall submit a separate Tax Compliance Status Pin.

Before making an award the CCT must verify the bidder’s tax compliance status. Where the

Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended) ............................................................... 110

Schedule F.7: Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8) ..................................... 113

idder’s tax compliance status. Where the

arrangement to meet their outstanding tax obligations. The proof of tax compliance submitted by the

bidder must be verified by the CCT via CSD or e-Filing. The CCT should reject a bid submitted by the

B-BBEE Details: the CCT for the duration of any

subsequent contract. Bidders are to note that samples are requested for testing purposes therefore

samples submitted to the CCT may not in all instances be returned in the same state of supply and in

other instances may not be returned at all. Unsuccessful bidders will be advised by the Project Manager

or dedicated CCT Official to collect their samples, save in the aforementioned instances where the

samples would not be returned.

2.2.19 Certificates

The tenderer must provide the CCT with all certificates as stated below:

2.2.19.1. Preference Points for Specific Goals

In order to qualify for preference points for Specific Goals, it is the responsibility of the tenderer to submit

sufficient, relevant and verifiable documentary proof in support of any claim for preference points.

Failure to submit adequate and verifiable evidence may result in the non-awarding of preference points

claimed.

Tenderers are further referred to the Preference Schedule for the detailed methodology, scoring criteria,

and conditions applicable to the allocation of preference points for Specific Goals.

2.2.19.2 Evidence of tax compliance

Tenderers shall be registered with the South African Revenue Service (SARS) and their tax affairs must

be in order and they must be tax compliant subject to the requirements of clause 2.2.1.1.2.h. In this

regard, it is the responsibility of the Tenderer to submit evidence in the form of a valid Tax Compliance

Status PIN issued by SARS to the CCT at the Supplier Management Unit located within the Supplier

Management / Registration Office, 2nd Floor (Concourse Level), Civic Centre, 12 Hertzog Boulevard,

Cape Town (Tel 021 400 9242/3/4/5), or included with this tender. The tenderer must record its Tax

Complian

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Tender NO: 68S/2026/27

Via post at: Private Bag X918, Cape Town, 8000

Via email at: [email protected]

2.1.6.5 All requests referring to clause 2.1.6.3 must be submitted in writing to:

The City Manager - C/o the Manager: Access to Information Unit, Legal Service Department, Office of

the City Manager

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X918, Cape Town, 8000

Via email at: [email protected]

2.1.6.6 The minimum standards regarding accessing and 'processing' of any personal information

belonging to another in terms of Protection of Personal Information Act, 2013 (POPIA).

For purposes of this clause 2.1.6.6, the contract and these Conditions of Tender, the terms “data subject”,

“Personal Information” and “Processing” shall have the meaning as set out in section 1 of POPIA, and

“Process” shall have the corresponding meaning.

Processing of the latter Personal Information by the CCT’s due diligence assurance provider, professional

advisors and the Appeal Authority as applicable. The CCT’s justification for the processing of such

aforesaid Personal Information is based on section 11(1)(b) of POPIA, i.e., in terms of which the CCT’s

Via hand delivery at: 20th Floor, Tower Block, 12 Hertzog Boulevard, Cape Town 8001

Via post at: Private Bag X9181, Cape Town, 8000

Via email at: [email protected].

2.1.6.7 Compliance to the CCTs Appeals Policy.

In terms of the CCT’s Appeals Policy, a fixed upfront administration fee will be charged. In addition, a

surcharge may be imposed for vexatious and frivolous or otherwise manifestly inappropriate tender

related appeals.

The current approved administration fee is R300.00 and may be paid at any of the Municipal Offices or

at the Civic Centre in Cape Town using the GL Data Capture Receipt attached as

Annexure F.13: Appeal Application Form. Alternatively, via EFT into the CCT’s NEDBANK Account: CITY

OF CAPE TOWN and using Reference number: 198158966. You are required to send proof of payment

when lodging your appeal.

appeals will be calculated as 1⁄2 (Administrative cost of the tender appeal) + 0.25 %( Appellant’s tender

price).

Should the payment of the administration fee of R300.00 or the surcharge not be received, such fee or

surcharge will be added as a Sundry Tariff to the bidder’s municipal account.

may be regarded by the CCT as non-responsive.

2.2.14 Closing time

2.2.14.1 The tenderer shall ensure that the CCT receives the tender offer, together with all applicable documents

specified herein, at the address specified in the General Tender Information herein prior to the closing

time stated on the front page of the tender document.

2.2.14.2 If the CCT extends the closing time stated on the front page of the tender document for any reason, the

requirements of these Conditions of Tender apply equally to the extended deadline.

2.2.14.3 The CCT shall not consider tenders that are received after the closing date and time for such a tender

(late tenders).

2.2.15 Tender offer validity and withdrawal of tenders

2.2.15.1 The tenderer shall warrant that the tender offer(s) remains valid, irrevocable and open for acceptance by

the CCT at any time for a period of 120 days after the closing date stated on the front page of the tender

document.

Tender NO: 68S/2026/27

2.2.15.2 Notwithstanding the period stated in clause 2.2.15.1 above, bids shall remain valid for acceptance for a

period of twelve (12) months after the expiry of the original validity period, unless the CCT is notified in

writing of anything to the contrary by the bidder. The validity of bids may be further extended by a period

of not more than six months subject to mutual agreement by the parties, administrative processes and

upon approval by the City Manager, unless the required extension is as a result of an appeal process or

court ruling.

required to register for a tax compliance status with SARS.

2.2.20 Compliance with Occupational Health and Safety Act,

or services all in accordance with the Act, Regulations and Health and Safety Specification.

2.2.21 Claims arising from submission of tender

tender offers and instantly disqualify a tenderer (and his tender offer) if it is established that he engaged

in corrupt or fraudulent practices.

Tender NO: 68S/2026/27

2.3.7 Test for responsiveness

2.3.7.1 Appoint a Bid Evaluation Committee and determine after opening whether each tender offer properly

received:

a) complies with the requirements of these Conditions of Tender,

b) has been properly and fully completed and signed, and

c) is responsive to the other requirements of the tender documents.

2.3.7.2 A responsive tender is one that conforms to all the terms, conditions, and specifications of the tender

documents without material deviation or qualification. A material deviation or qualification is one which, in

the CCT's opinion, would:

a) Detrimentally affect the scope, quality, or performance of the goods, services or supply identified

in the Specifications,

b) Significantly change the CCT's or the tenderer's risks and responsibilities under the contract, or

c) affect the competitive position of other tenderers presenting responsive tenders, if it were to be

rectified.

Table B1: Awards above R750 000 and up to R50 mil (VAT Inclusive)

Specific goals allocated points Preference

Points (80/20)

Reconstruction and Development Programme (RDP) as

publishedinGovernmentGazette

1 PromotionofMicroandSmallEnterprises 8

MicrowithaturnoveruptoR20millionandSmallwithaturnoverupto

R80millionasperNationalSmallEnterpriseAct,1996(ActNo.102of

(90/10)

Reconstruction and Development Programme (RDP) as

publishedinGovernmentGazette

1 PromotionofMicroandSmallEnterprises 4

MicrowithaturnoveruptoR20millionandSmallwithaturnoverupto

R80millionasperNationalSmallEnterpriseAct,1996(ActNo.102of

of the CCT that he/she has the resources and skills required.

2.3.11 Negotiations with preferred tenderers

A metropolitan municipality, established in terms of the Local Government: Municipal Structures Act,

read with the Province of the Western Cape: Provincial Gazette 5588 dated 22 September

2000, as amended (“the Purchaser”) herein represented by

The tender ...................................................................................................................................................................... 3

T.1 General tender information .................................................................................................................................. 3

T.2 Conditions of tender ................................................................................................................................................ 4

2.1 General ....................................................................................................................................................................... 4

2.2 Tenderer’s obligations ................................................................................................................................................ 8

2.3 The CCT’s undertakings ............................................................................................................................................ 16

The contract ............................................................................................................................................................... 25

C.1 Details of tenderer/supplier ................................................................................................................................. 26

C.2 Form of offer and acceptance ............................................................................................................................. 27

C.2.1 Offer (to be completed by the tenderer as part of tender submission) ....................................................................... 27

C.2.2 Acceptance (to be completed by the cct) .................................................................................................................... 28

C.2.3 Schedule of deviations (to be completed by the cct upon acceptance)........................................................................ 29

C.2.4 Confirmation of receipt (to be completed by supplier upon acceptance) ..................................................................... 30

C.3 Occupational health and safety agreement .................................................................................................... 31

C.4 Price schedule ........................................................................................................................................................... 32

C.5 Specification(s) ..................................................................................................................................................... 4040

C.6 Special conditions of contract .......................................................................................................................... 655

C.8 Annexures .................................................................................................................................................................. 85

Annexure a – pro forma insurance broker’s warranty ..................................................................................................... 855

Annexure b – monthly project labour report ........................................................................ERROR! Bookmark not defined.6

Annexure c - pro forma performance security/ guarantee ............................................................................................... 888

Annexure d - pro forma advance payment guarantee ......................................................................................................... 90

Annexure f - tender returnable documents ........................................................................................................................ 92

Schedule F.1: Contract Price Adjustment ....................................................................................................................... 93

Schedule F.2: Certificate of Authority for Partnerships/ Joint Ventures/ Consortiums .................................................. 96

Schedule F.3: Declaration for Procurement above R10 million ...................................................................................... 97

Schedule F.4: Preference Points Claim Form In Terms Of the Preferential Procurement Regulations 2022 .................. 98

Table b1: awards above r750 000 and up to r50 mil (VAT inclusive) ......................................................................................... 101

Table b2: awards above r50 mil (VAT inclusive) ...................................................................................................................... 102

Schedule F.5: Declaration of Interest – State Employees (MBD 4 amended) ............................................................... 110

Schedule F.6: Conflict of Interest Declaration .............................................................................................................. 112

Schedule F.7: Declaration of Tenderer’s Past Supply Chain Management Practices (MBD 8) ..................................... 113

Schedule F.8: Authorisation for the Deduction of Outstanding Amounts Owed to the CCT ......................................... 115

Schedule F.9: Certificate of Independent Tender Determination ................................................................................. 116

Schedule F.10: Proposed Deviations and Qualifications by Tenderer ........................................................................... 117

Schedule F.11: List of Other Documents Attached by Tenderer ................................................................................... 118

Schedule F.12: Record of Addenda to Tender Documents ............................................................................................ 119

Schedule F.13: Information to Be Provided with the Tender ........................................................................................ 120

Schedule F.13.1(a): Years of experience in Tree Management and Maintenance Services ......................................... 121

Schedule F.13.1 (b): Years of experience in Tree Management and Maintenance Services ......................................... 122

Schedule F.13.1 (c): Years of experience in Tree Management and Maintenance Services ......................................... 123

Schedule F.13.2 (a): Value of projects in Tree Management and Maintenance Services ............................................. 124

Schedule F.13.2 (b): Value of projects in Tree Management and Maintenance Services ............................................. 125

Schedule F.13.2 (c): Value of projects in Tree Management and Maintenance Services ............................................. 126

Schedule F.14: Appeal Application ............................................................................................................................... 127

Tender NO: 68S/2026/27

2.1.5.3 Nomination of Standby Bidder

“Standby Bidder” means a bidder, identified by the CCT at the time of awarding a bid that will be

considered for award should the contract be terminated for any reason whatsoever. In the event that a

contract is terminated during the execution thereof, the CCT may consider the award of the contract, or

non-award, to the Standby Bidder in terms of the procedures included its SCM Policy, as amended from

time to time.

2.1.6 Objections, complaints, queries and disputes/ Appeals in terms of Section 62 of the Systems Act/

2.1.6.1 Disputes, objections, complaints and queries

In terms of Regulations 49 and 50 of the Local Government: Municipal Finance Management Act, Municipal Supply Chain Management Regulations (Board Notice ):

a) Persons aggrieved by decisions or actions taken by the CCT in the implementation of its supply chain

management system, may lodge within 14 days of the decision or action, a written objection or complaint

or query or dispute against the decision or action.

2.1.6.2 Appeals

a) In terms of Section 62 of the Local Government: Municipal Systems Act, a person whose rights

are affected by a decision taken by the CCT, may appeal against that decision by giving written notice of

the appeal and reasons to the City Manager within 21 days of the date of the notification of the decision.

b) An appeal must contain the following:

i. Must be in writing

ii. It must set out the reasons for the appeal

iii. It must state in which way the Appellant’s rights were affected by the decision;

iv. It must state the remedy sought; and

v. It must be accompanied with a copy of the notification advising the person of the decision

c) The relevant CCT appeal authority must consider the consider the appeal and may confirm, vary or

revoke the decision that has been appealed, but no such revocation of a decision may detract from any

rights that may have accrued as a result of the decision.

2.1.6.3 Right to approach the courts and rights in terms of Promotion of Administrative Justice Act, and Promotion of Access to Information Act,

The sub- clauses above do not influence any affected person’s rights to approach the High Court at any

time or its rights in terms of the Promotion of Administrative Justice Act (PAJA) and Promotion of Access

to Information Act (PAIA).

2.1.6.4 All requests referring to sub clauses 2.1.6.1 and 2.1.6.2 must be submitted in writing to:

The City Manager - C/o the Manager: Legal Compliance Unit, Legal Services Department, Office of the

practises that renders the tender non-responsive based on the conditions contained thereon

(applicable schedules below to be completed);

f) A completed Certificate of Independent Bid Determination to be provided and which does not

indicate any non-compliance with the requirements of the schedule (applicable schedule below

to be completed);

g) The tenderer (including any of its representatives, directors or members), has not been restricted

in terms of abuse of the Supply Chain Management Policy,

h) The tenderer’s tax matters with SARS are in order, or the tenderer is a foreign supplier that is not

required to be registered for tax compliance with SARS;

i) The tenderer is not an advisor or consultant contracted with the CCT whose prior or current

obligations creates any conflict of interest or unfair advantage;

Tender NO: 68S/2026/27

j) The tenderer is not a person, advisor, corporate entity or a director of such corporate entity, who

is directly or indirectly involved or associated with the bid specification committee;

k) A completed Authorisation for the Deduction of Outstanding Amounts Owed to the CCT to

be provided and which does not indicate any details that renders the tender non-responsive

based on the conditions contained thereon (applicable schedules below to be completed);

l) The tenderer (including any of its representatives, directors or members), has not been found

guilty of contravening the Competition Act , as amended from time to time;

m) The tenderer (including any of its representatives, directors or members), has not been found

guilty on any other basis listed in the Supply Chain Management Policy.

2.2.1.1.3 Compulsory clarification meeting

be missing or duplicated, or the figures or writing is indistinct, or if the Price Schedule contains any obvious

errors, the tenderer must apply to the CCT at once to have the same rectified.

2.2.4 Confidentiality and copyright of documents

a) it shall be liable to the CCT for any additional expense incurred or losses suffered by the CCT in

having either to accept another tender or, if new tenders have to be invited, the additional

expenses incurred or losses suffered by the invitation of new tenders and the subsequent

acceptance of any other tender;

b) the CCT shall also have the right to recover such additional expenses or losses by set-off against

monies which may be due or become due to the tenderer under this or any other tender or

contract or against any guarantee or deposit that may have been furnished by the tenderer or on

its behalf for the due fulfilment of this or any other tender or contract. Pending the ascertainment

of the amount of such additional expenses or losses, the CCT shall be entitled to retain such

monies, guarantee or deposit as security for any such expenses or loss, without prejudice to the

CCT’s other rights and/or remedies available to it in accordance with any applicable laws.

2.2.16 Clarification of tender offer, or additional information, after submission

stated in the CCT’s written request may render the tender non-responsive.

2.2.17 Provide other material

2.2.17.1 Tenderer’s shall promptly provide, upon request by the CCT, any other material that has a bearing on

the tender offer, the tenderer’s commercial position (including joint venture agreements), preferencing

arrangements, or samples of materials, considered necessary by the CCT for the purpose of the

evaluation of the tender. Should the tenderer not provide the material, or a satisfactory reason as to why

it cannot be provided, by the time for submission stated in the CCT’s request, the CCT may regard the

tender offer as non-responsive.

2.2.17.2 The tenderer shall provide, on written request by the CCT, where the transaction value inclusive of VAT

exceeds R 10 million:

a) audited annual financial statement for the past 3 years, or for the period since establishment if

established during the past 3 years, if required by law to prepare annual financial statements for

auditing;

b) a certificate signed by the tenderer certifying that the tenderer has no undisputed commitments

for municipal services towards a municipality or other service provider in respect of which

payment is overdue for more than 30 days;

Tender NO: 68S/2026/27

c) particulars of any contracts awarded to the tenderer by an organ of state during the past five

years, including particulars of any material non-compliance or dispute concerning the execution

of such contract;

d) a statement indicating whether any portion of the goods or services are expected to be sourced

from outside the Republic, and, if so, what portion and whether any portion of payment from the

municipality or municipal entity is expected to be transferred out of the Republic.

to notify the CCT tender representative thereof that they are participating in the tender. The CCT accepts

no liability for any tender notices or addendums not reaching any bidders, who obtained documents

through any means other than described herein or who provided incorrect contact details to the CCT.”

2.3 The CCT’s undertakings

2.3.1 Respond to requests from the tenderer

2.3.1.1 Unless otherwise stated in the Conditions of Tender, the CCT shall respond to a request for clarification

received up to one week (where possible) before the tender closing time stated on the front page of the

tender document.

2.3.1.2 The CCT’s duly authorised representative for the purpose of this tender is stated on the General Tender

Tender NO: 68S/2026/27

2.3.10.1.2 For evaluation purposes only, the effects of the relevant contract price adjustment methods will be

considered in the determination of comparative prices as follows:

a) If the selected method is based on bidders supplying rates or percentages for outer years,

comparative prices would be determined over the entire contract period based on such rates or

percentages.

b) If the selected method is based on a formula, indices, coefficients, etc. that is the same for all bidders

during the contract period, comparative prices would be the prices as tendered for year one.

c) If the selected method is based on a formula, indices, coefficients, etc. that varies between bidders,

comparative prices would be determined over the entire contract period based on published indices

relevant during the 12 months prior to the closing date of tenders.

d) If the selected method includes an imported content requiring rate of exchange variation, comparative

prices would be determined based on the exchange rates tendered for the prices as tendered for year

one. The rand equivalent of the applicable currency 14 days prior to the closing date of tender will be

used (the CCT will check all quoted rates against those supplied by its own bank).

e) If the selected method is based on suppliers’ price lists, comparative prices would be the prices as

tendered for year one.

f) If the selected method is based on suppliers’ price lists and / or rate of exchange, comparative prices

would be determined as tendered for year one whilst taking into account the tendered percentage

subject to rate of exchange (see sub clause (d) for details on the calculation of the rate of exchange).

2.3.10.1.3 Where the scoring of functionality forms part of a bid process, each member of the Bid Evaluation

in the Tender Returnable Documents as well as any changes to the terms of the offer agreed by the tenderer and

the CCT during this process of offer and acceptance, are contained in the Schedule of Deviations attached to and

forming part of this Form of Offer and Acceptance. No amendments to or deviations from said documents are

valid unless contained in the Schedule of Deviations.

The Supplier shall within 2 (two) weeks after receiving a complete, copy of the Contract, including the Schedule

of Deviations (if any), contact the CCT to arrange the delivery of any securities, bonds, guarantees, proof of

insurance and any other documents to be provided in terms the Special Conditions of Contract. Failure to fulfil

any of these obligations in accordance with those terms shall constitute a repudiation / breach of the agreement.

C.6 Special conditions of contract

a) audited annual financial statement for the past 3 years, or for the period since establishment if [...] years, including particulars of any material non-compliance or dispute concerning the execution [...] d) a statement indicating whether any portion of the goods or services are expected to be sourced from outside the Republic, and, if so, what portion and whether any portion of payment from the [...] Each entity to a Consortium/Joint Venture bid shall submit separate certificates/statements in the above [...]

Functionality scoring: Years of experience (50 points) and Value of projects (50 points), total 100. Minimum qualifying score for functionality is 60 out of 100. The 80/20 preference point system will be applied to responsive tenders. Joint venture bids must include a statement describing exactly what aspects of the work each party will undertake. Reference letters must clearly indicate scope of works/services performed and commencement and end dates.