Provision of escalator and travelator cleaning services for 12 months at o.R. Tambo international airport

Provision of escalator and travelator cleaning services at O.R. Tambo International Airport for a period of 12 months, under an NEC3 Term Service Contract.

No specific contact details are provided in the document. The Service Manager is identified as Manager Building Maintenance, but no contact information is given.

Returnable documents:

• Completed and signed Form of Offer and Acceptance (Part C1.1), including the offered total inclusive of VAT.
• Completed Activity Schedule (Part C2) priced in accordance with the prescribed format.
• Completed Contract Data Part Two (C1.2b) with key personnel details and CVs appended.
• Signed Occupational Health and Safety Agreement (Section 37(2) of the OHS Act).
• Proof of insurance, including aviation liability cover of at least R300,000.
• Proof of COID good standing.
• Valid B-BBEE certificate and tax clearance certificate.

Submission method: Not stated in the document.

Disqualification risks:

• Failure to submit a priced offer using the prescribed Activity Schedule.
• Failure to provide any required documentation, bonds, guarantees, or proof of insurance within two weeks of receiving the completed agreement.
• Failure to sign and return the agreement within five working days of receipt.

Evaluation is based on the priced offer submitted using the prescribed Activity Schedule. No specific scoring split or minimum qualifying score is stated. Bidders must comply with all mandatory requirements, including B-BBEE and tax clearance certificates, insurance cover, and OHS agreement. The contract will be awarded under the NEC3 Term Service Contract with main Option A (priced contract with price list).

Scope of work:

• Provision of escalator and travelator cleaning services at O.R. Tambo International Airport.
• Contract period: 12 months from the starting date.
• Working hours: Night shift from 20h00 to 04h30.
• Staffing requirements:
• 1 Team leader/Supervisor
• 2 Machine operators/Cleaners
• 3 Cleaning assistants
• Machinery: Escalator/Travelator cleaning machine(s) to be provided and maintained by the contractor.
• Equipment: Buckets, trolleys, messlin cloths, signage and barricading.
• Chemicals: Aggressive OEM approved cleaning agent for escalators and travelators, using appropriate 20-litre equipment. All chemicals must be SANS approved.
• Uniforms and PPE: To be provided, with replacement cycle specified (every 25 months).
• Permits: Personnel permits, airside induction training, and AVSEC training for 6 personnel each.

Contractor data:

• Provide key people with CVs appended to Tender Schedule.
• Risk register matters include existing services, access to site, delay in supply of material/equipment, progress of works against program, travelling public and ACSA stakeholders.

Key personnel:

• Contractor must provide key people with CVs appended to the Tender Schedule.
• Details required: name, job, responsibility, qualifications, experience.

Risk register matters:

• Existing services
• Access to site
• Delay in supply of material/equipment
• Progress of works against program
• Travelling public and ACSA stakeholders

Pricing data:

• Activity-based pricing schedule with lump sum per activity.
• Prices VAT exclusive, covering all risks, liabilities, obligations, profit, expenses, allowances.
• Payment for each activity only when complete.
• Day work rates provisional.
• No alterations to original text.
• Variations measured at rates in Activity Schedule.
• Provisional sums expended as directed.
• Contractor not entitled to claims if provisional sums removed.

Price list items:

• Permits/induction trainings
• Management fee
• Uniforms/PPE
• Personnel labour cost
• Machinery
• Equipment
• Chemicals & consumables
• Cellphone

Detailed breakdowns for permit costs, management fee, uniform/PPE, personnel labour cost, cleaning service labour rate, machinery cost, equipment, chemicals and consumables with mark-up percentage.

Escalation:

• Annual increase approximately 6% per annum, linked to CPI.
• Price adjustments on contract anniversary.
• Proof of price changes required.

Pricing format:

• Activity-based pricing schedule (lump sum per activity).
• Prices must be VAT exclusive and include all risks, liabilities, obligations, profit, expenses, allowances (shift, standby, sick leave, etc.).
• Payment is made for each activity only when complete.
• Day work rates are provisional.
• No alterations to the original text of the pricing schedule are allowed.

Payment terms:

• Payment within 30 days after receipt of a valid tax invoice.
• Assessment interval: 15th day of each month.
• Interest rate: Prime lending rate of Nedbank Bank.

Price adjustments:

• Annual escalation linked to CPI, approximately 6% per annum, applied on contract anniversary.
• Proof of price changes required for adjustment.

Insurance:

• Aviation liability insurance cover with indemnity limit not less than R300,000.
• Proof of insurance to be submitted before work starts and annually.

Bonds/guarantees: Not specified in the document.

B-bbee:

• Valid B-BBEE certificate to be presented annually.
• Failure to present a compliant B-BBEE certificate is a material breach and may lead to contract cancellation.

Tax:

• Valid tax clearance certificate to be presented annually.
• Failure to present is a material breach and may lead to contract cancellation.

OHS:

• Sign Occupational Health and Safety Agreement under Section 37(2) of the OHS Act.
• Comply with all OHS Act and Construction Regulations.
• Provide baseline risk assessment, appoint competent persons, issue PPE, report incidents.
• No work may commence until the OHS agreement is signed and received by ACSA.

Coid:

• All employees must be covered under the COID Act.
• Provide letter confirming good standing with Compensation Fund or Licensed Insurer before work starts.

Insurance:

• Public liability insurance as required by the subcontract agreement.
• Aviation liability insurance cover of at least R300,000.

Key personnel:

• Provide key personnel details and CVs as per Contract Data Part Two.

Ethics:

• No corrupt practices, bribery, or money laundering.
• Breach may lead to termination.

Occupational Health and Safety Agreement under Section 37(2) of the OHS Act and Construction Regulation 5.1(k).

• Objectives: assist ACSA to comply with OHS Act and COID Act.
• Mandatary must comply with insurance requirements (COID coverage, public liability).
• Must perform baseline risk assessment before work commences.
• Must appoint competent persons, provide PPE, enforce safe work procedures, report incidents, obtain permits where required, and prohibit alcohol on site.
• Only a duly authorised Section 16.2 appointee may sign the agreement.
• Non-compliance may lead to immediate cancellation of the contract.

No specific environmental requirements are stated beyond the general obligation to include all costs for environmental compliance in the pricing.

Contract conditions:

• NEC3 Term Service Contract (April 2013) with main Option A (priced contract with price list), dispute resolution Option W1, and secondary Options X1 (price adjustment for inflation), X2 (changes in law), X18 (limitation of liability), and Z (additional conditions).
• Law of contract: Republic of South Africa. Language: English.
• Period for reply: 7 calendar days.
• Contractor's plan to be provided within 30 calendar days from contract date.
• Starting date: upon signing of contract by ACSA.
• Service period: 12 months.
• Payment: within 30 days after receipt of valid tax invoice.
• Assessment interval: 15th day of each month.
• Currency: ZAR.
• Interest rate: prime lending rate of Nedbank Bank.
• Dispute resolution: Adjudicator appointed from panel; nominating body is Chairman of Johannesburg Advocates Bar Council. Arbitration per Association of Arbitrators rules, held in Johannesburg.
• Price adjustment for inflation based on CPI, only on contract anniversary.
• Limitation of liability: Neither party liable for indirect or consequential loss; contractor's liability limited to costs incurred or damages suffered to employer's property; excluded matters include loss/damage to employer's property, defects liability, insurance liability, death/injury, IP infringement.
• Additional Z clauses: Z1 (waiver), Z2 (service fit for purpose), Z5 (termination for business rescue), Z7 (limitation of liability), Z8 (cession/delegation), Z9 (joint and several liability), Z10 (ethics), Z11 (confidentiality), Z12 (employer's step-in rights), Z13 (liens), Z14 (intellectual property), Z15 (dispute resolution), Z16 (compensation event notification), Z17 (BBBEE and tax clearance), Z18 (communication), Z19 (delegation under OHSA).

No additional evaluation criteria are stated beyond the requirement to submit a priced offer using the prescribed Activity Schedule.