Supply and delivery of water stock items for the period of 36 months

Closing date: 16 September 2026 at 12h00. Tender documents available for self-download from the e-Tender portal (www.e-tenders.gov.za) from 17 August 2026. Tender validity period: 90 days after closing date.

Bidding procedure enquiries: Mr N. Zulu, telephone 034 9822 133 x 2277, fax 034 9821 939, email [email protected]. Technical information: Mdu Ntombela, telephone 034 9822133, email [email protected]. SCM enquiries: [email protected].

Bids must be submitted on the official Abaqulusi Municipality tender documentation (original document, not re-typed). Completed bids and supporting documents must be placed in a sealed envelope clearly marked "SUPPLY AND DELIVERY WATER STOCK ITEMS, over 36 months. Tender NO: 8/2/1/642" and deposited in the tender box at the ground floor, Abaqulusi Local Municipality, corner of High and Mark Street, Vryheid 3100, by no later than 16 September 2026 at 12h00. Late bids will not be accepted. All Municipal Bidding Documents (MBDs) must be fully completed; failure to do so will result in automatic disqualification. Bids must be submitted on the original documentation provided by Abaqulusi Municipality. Proof of payment for the bid document must be included. Required returnable forms include: MBD 2 (Tax Clearance Certificate Requirements), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Form of Offer and Acceptance), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination).

Required documents: Proof of payment for bid document; CSD registration report; company registration document; SARS PIN or tax clearance certificate; certified B-BBEE certificate or sworn affidavit; certified current account statement or lease agreement; certified ID copies of directors/owners; SABS approved certificate. All MBD forms must be fully completed.

Bids will be evaluated in stages: completeness, responsiveness, functionality, then price and specific goals. The applicable preference point system is the 80/20 system: price is allocated 80 points and specific goals 20 points. Functionality scoring: Company experience (appointment letters: 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points); SABS Approved Certificate = 20 points; Delivery Capacity = 20 points; Financial Capability = 20 points (bank rating: A=20, B=15, C=10). Specific goals include previously disadvantaged individuals (100% HDI W=EQUITY) claiming 20 points. Bidders must submit proof to claim specific goals; failure to do so means no points are claimed.

Supply and delivery of water stock items for a period of 36 months. The pricing schedule lists items with quantities (unit price to be filled by bidder), including: nipples (galvanised, PVC, various sizes), taps, glands packing, reducers, couplings, tees, bolts and nuts, plugs, end caps, spanners, washers, tail pieces, and water meters. Delivery required to Abaqulusi Local Municipality at Vryheid. All delivery costs must be included in the bid price.

Company experience is scored based on appointment letters: 0-1 letters = 5 points, 2-3 letters = 10 points, 4-5 letters = 20 points. Bidders must provide appointment letters as evidence of experience.

The GCC includes clauses on standards, inspections, tests and analysis, and warranty. Bidders must comply with the specifications and standards set out in the tender document. A SABS Approved Certificate is required for functionality scoring.

Pricing schedule for water stock items: list of items with quantities (unit price to be filled). Items include nipples (galvanised, PVC, various sizes), taps, glands packing, reducers, couplings, tees, bolts and nuts, plugs, end caps, spanners, washers, tail pieces, water meters. Sub-total, VAT, and total rates per unit to be calculated. Offer valid for 90 days from closing date.

Pricing must be firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered. The pricing schedule (MBD 3.1) must be completed with sub-total, VAT, and total rates per unit. Offer must be valid for 90 days from closing date. A non-refundable bid fee of R2000.00 is payable in favour of Abaqulusi Municipality; for electronic copies (bidder prints document), an administration cost of R1500.00 is payable. Proof of payment is required during collection and submission. Bidders must submit a certified current account for water and electricity/rates and taxes from the local municipality, not older than three months, or a lease agreement.

Bidders must be registered on the Central Supplier Database (CSD); no award will be made to a person not registered. Bidders must not be in the service of the state, and no director, manager, principal shareholder, or stakeholder may be in the service of the state. Bidders must not be advisors or consultants contracted with the municipality. Tax compliance: submit SARS PIN or Tax Clearance Certificate (original, not certified copy); for consortia/JVs/subcontractors, each party must submit a separate TCS/PIN/CSD number. B-BBEE: certified B-BBEE certificate from a registered accountant or original sworn affidavit from a Commissioner of Oaths. SABS Approved Certificate is required. Company registration document and certified ID copies of directors/owners must be submitted. Bidders should be on the municipal database; if not, collect forms from SCM office or download from municipal website and submit with bid. All MBD forms must be fully completed.

The contract will be governed by the General Conditions of Contract (GCC) and any Special Conditions of Contract. The successful bidder must sign a written contract form (MBD 7.1). The contract is subject to the Preferential Procurement Policy Framework Act and its regulations. The municipality does not bind itself to accept the lowest or any bid and reserves the right to accept any bid or part thereof, or to withdraw or re-advertise the tender. Bidders must comply with all conditions; failure results in disqualification.

The municipality does not bind itself to accept the lowest or any bid, and reserves the right to accept any bid or part thereof. The municipality reserves the right to withdraw any invitation, re-advertise, or reject any bid. No awards to persons in service of the state or with tax non-compliance. Bids must be submitted on original documentation provided by Abaqulusi Municipality. Failure to comply with conditions results in disqualification.

Minimum requirements: Proof of payment for bid document; Central Supplier Database registration report (detailed) to claim special goals; valid company registration document; SARS PIN or Tax Clearance certificate; certified B-BBEE certificate or sworn affidavit; certified current account for water/electricity/rates (not older than 3 months) or lease agreement; certified ID copies of directors/owners; SABS approved certificate. No awards to persons not registered on CSD, in service of the state, or with directors in service of the state. Bidders must be on the municipal database. All MBD forms must be fully completed. Late bids not accepted. Tender valid for 90 days.

Bids evaluated on completeness, responsiveness, functionality, then price and specific goals. Price: 80 points; Specific goals: 20 points. Functionality scoring: Company experience (appointment letters: 0-1 = 5 points, 2-3 = 10 points, 4-5 = 20 points); SABS Approved Certificate = 20 points; Delivery Capacity = 20 points; Financial Capability = 20 points (bank rating: A=20, B=15, C=10).