Supply and delivery of protective clothing for the period of 36 months

Closing date: 16 September 2026 at 12h00. Tender documents available for self-download from 17 August 2026. No briefing or site visit is mentioned.

Bidding procedure enquiries: Department Finance (SCM), Contact Person Mr N. Zulu, Telephone 034 9822 133 x 2277, Fax 034 9821 939, Email [email protected]. Technical information: Contact Person Mdu Ntombela, Telephone 034 9822 133, Fax 034 9821 939, Email [email protected]. General SCM enquiries: [email protected].

Bids must be submitted on the official tender documentation provided by Abaqulusi Municipality (original documents only, not re-typed). Completed bids, with all supporting documents, must be placed in a sealed envelope clearly marked "SUPPLY, DELIVERY, of protective clothing over 36 months. Tender NO: 8/2/1/183" and deposited in the tender box at the ground floor, AbaQulusi Local Municipality, corner of High and Mark Street, Vryheid 3100, by no later than 16 September 2026 at 12h00. Late bids will not be accepted. A non-refundable bid fee of R 2000.00 is payable in favour of AbaQulusi Municipality; for electronic copies (bidder prints the document), an administration cost of R 1500.00 is payable. Proof of payment must be provided when collecting and submitting the tender document. Tender documents are self-downloaded from the E-tender Portal (www.e-tenders.gov.za) from 17 August 2026. All Municipal Bidding Documents (MBDs) must be fully completed; failure to do so will result in automatic disqualification. The tender must be valid for 90 days after the closing date. Returnable forms include: MBD 2 (Tax Clearance Certificate Requirements), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Form of Offer and Acceptance / Contract Form), MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination).

Bids will be evaluated in stages: first on completeness and responsiveness, then functionality, then price and specific goals. The 80/20 preference point system applies: 80 points for price and 20 points for specific goals (previously disadvantaged individuals, 100% HDI W=EQUITY). The municipality does not bind itself to accept the lowest bid or any bid, and reserves the right to accept any bid or part thereof.

Supply and delivery of protective clothing for a period of 36 months. The items required are listed in the pricing schedule and include: D59 Zero Flame/Acid resistant overalls (300-330gsm 100% cotton with 50mm silver flame-retardant reflective tape on arms and legs), D59 Short Sleeve Overall Dress (300-330gsm 100% cotton), Dust Coat, Safety Boots (steel toe), Non-Steel Toe Safety Boots (for electricians), Sun Hat (bowler), Winter Hat (wool), T-shirt (100% cotton), Winter Jackets, Gumboots, 2-Piece Rain Suit, Rain Coat, 28 Cal Arc Ergos Intec Helmet (for electricians), Workwear Socks, Flame Retardant Socks (electricians, DF-9160/2), Full Body Harness with Lanyard (weight capacity 140kg, for electricians), Safety Goggles, Cleaning Gloves, Electrical Gloves, and Leather Gloves. Quantities are as per the schedule; each item is listed with a quantity of 1 (likely per employee set).

No specific experience or key personnel qualifications are stated. Bidders must be registered on the CSD and provide company registration documents.

Goods must comply with the specifications and standards. The SABS approved certificate is required for protective clothing. Inspection and testing may be carried out in accordance with the General Conditions of Contract.

The pricing schedule lists 20 items of protective clothing with quantities (each item quantity 1). Items include flame-retardant overalls, safety boots, helmets, harnesses, gloves, etc. Bidders must provide unit prices, escalation percentages for years 2 and 3, VAT, and grand total.

Pricing must be on the MBD 3.1 Pricing Schedule – Firm Prices. Only firm prices will be accepted; non-firm prices (including those subject to exchange rate variations) will not be considered. All applicable taxes (including VAT) must be included in the bid price. Delivery costs must be included. The bid must remain valid for 90 days after closing. A non-refundable bid fee of R 2000.00 (or R 1500.00 for electronic copies) is payable. No performance bond or guarantee is mentioned.

Bidders must be registered on the Central Supplier Database (CSD) and provide a CSD number. Tax compliance: submit a SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate; original Tax Clearance Certificate required (certified copies not acceptable). Foreign suppliers must complete the pre-award questionnaire (Part B:3). Bidders must not be in the service of the state, nor have directors, managers, principal shareholders, or stakeholders in state service, nor be an advisor or consultant contracted with the municipality. Required documents: proof of payment for the bid document, detailed CSD registration report (to claim specific goals), valid company registration document, certified B-BBEE certificate from a registered accountant or original sworn affidavit from a Commissioner of Oaths, certified current municipal account (water/electricity/rates) not older than three months or lease agreement, certified copies of ID documents of directors/owners, and SABS approved certificate for protective clothing. Bidders must complete all MBD forms (MBD 2, 3.1, 4, 6.1, 7.1, 8, 9).

The protective clothing items are specified for safety, including flame-retardant overalls, safety boots, arc-rated helmets, full body harness with lanyard (140kg capacity), safety goggles, and various gloves. These items are intended to protect essential services employees.

The successful bidder must sign MBD 7.1 (Form of Offer and Acceptance). The tender is valid for 90 days. The municipality does not bind itself to accept the lowest or any bid.

A non-refundable bid fee of R 2000.00 (or R 1500.00 for electronic copies) is payable. Proof of payment required. Bids must be in a sealed envelope marked with the tender number and deposited in the tender box at the specified address by the closing time. The municipality does not bind itself to accept the lowest or any bid.

Conditions: No awards to persons not registered on the CSD; no awards to persons in the service of the state; no awards if any director, manager, principal shareholder or stakeholder is in state service; no awards to advisors/consultants contracted with the municipality. All MBDs must be completed; incomplete documents disqualify. Service providers should be on the Municipal Database (forms available at SCM office or website). Late bids not accepted. Tender valid for 90 days. Bids must be on original documentation provided by the municipality. Minimum requirements: proof of payment, CSD registration report, company registration, SARS PIN or tax clearance, certified B-BBEE certificate or sworn affidavit, certified municipal account or lease, certified IDs of directors/owners, SABS certificate.

Acceptable bids are initially evaluated on price (80 points) and specific goals (20 points). Evaluation stages: completeness, responsiveness, functionality, then price and specific goals. The municipality reserves the right to withdraw, re-advertise, reject, or accept part of any bid.