Analysis of food and food products – RFP in eastern cape

Enquiries:

• Contact: Anathi Mzantsi
• Email: [email protected]
• Telephone: (043) 702 8200
• Fax: (043) 702 8251

Submission portal: https://tenderportal.elidz.co.za

Service delivery address:

ELIDZ offices

Lower Chester Road

Sunnyridge

East London

Submission method: Online only at https://tenderportal.elidz.co.za

No emailed, faxed, telegraphed, telephonic, or hand-delivered tenders accepted.

Late or incomplete proposals will not be considered.

Envelope A (Technical Proposal) must contain all supporting and compulsory documents:

• Accredited valid original or certified B-BBEE certificate, or sworn affidavit confirming annual turnover and B-BBEE split (for EMEs)
• Company profile
• Valid proof of office location (Municipal clearance certificate, lease agreement, or municipal bill)
• Three completed reference forms (Annexure 2)
• Service provider competency score
• Proficiency testing plan with lab codes and latest proficiency testing/interlaboratory reports (not less than 90%)
• Registration certificates with relevant professional bodies (e.g. SACNASP) and CVs for all personnel
• Completed and signed ELIDZ Procurement Handbook (Annexure 1) with supporting documents (tax clearance etc.)
• CSD registration certificate
• Valid tax clearance certificate or SARS PIN
• JV participation documentation (if applicable) with consolidated B-BBEE certificate and each party's mandatory documents
• SANAS accreditation certificate and schedule of accreditation

Envelope B (Financial Proposal) must contain the price schedule and proposed solution costing.

Tenders must be signed by an authorised person; proof of authority (e.g. board resolution) must be attached. For joint ventures, a certified copy of the JV agreement and authorisation certificates from each party are required.

Returnable standard forms (do not reproduce body): SBD/MBD forms as included in the ELIDZ Procurement Handbook – complete, sign and submit.

Evaluation process:

1. Functionality (quality) evaluation – minimum 70/100 points to proceed.
2. Price and specific goals (80/20 preference point system):

• Price: 80 points
• Specific goals: 20 points

Functionality matrix (100 points total):

• Accreditation of required lab services (max 35):
• 100% accredited: 35
• at least 90%: 25
• at least 80%: 15
• less than 80%: 0
• Reference letters (max 15):
• 3 references or more: 15
• 2 references: 10
• 1 reference: 0
• Lab capacity (max 30):
• 3 microbiology and 3 chemistry analysts: 30
• 2 and 2: 20
• 1 or less of each: 10
• Service provider competency – proficiency testing (PT) Z-scores (max 20):
• 90% and above: 20
• 80–89%: 10
• below 80%: 0

Minimum functionality score to proceed: 70/100.

Specific goals (20 points) for estimated value above R1 000 000 up to R50 000 000:

• 51% and above Black owned suppliers: 10 points
• Eastern Cape based suppliers: 5 points
• 51% and above Black Women owned: 1 point
• 51% and above Black Youth owned: 1 point
• SMMEs: 3 points

Award goes to highest total score, unless ELIDZ decides otherwise on justifiable grounds.

Scope: Provision of analysis of food and food products in support of services at the ELIDZ Consulting and Analytical Laboratory for three years.

Services required: microbiological testing of food (Bacillus cereus, Campylobacter, Clostridium, E. coli O157, Listeria, Vibrio, Pseudomonas, Shigella, Staphylococcus, lactic acid bacteria, etc.), surface and hand swabs, air plates, contact plates, and chemical testing (metals, vitamins, pesticides, mycotoxins, allergens, moisture, fat, sugars, dietary fibre, fatty acids, etc.).

Service to be delivered on an as-and-when-required basis, at ELIDZ offices, Lower Chester Road, Sunnyridge, East London, or wherever required.

Test turnaround times and in-house/outsourced status must be specified for each parameter.

Bidder must provide:

• Company profile
• Proficiency testing Z-scores or participation certificates
• Minimum 3 references on the provided template (Annexure 2), each stamped, signed and dated
• Proof of laboratory scope of accreditation
• Qualification of team composition (NQF 6 or higher in microbiology and/or chemistry)
• Organogram of the organisation

All prices must be firm for 90 days after closing date.

Contract will be awarded on rates over three years; escalation per parameter forecast by CPIX for years 2 and 3.

Pricing format: Schedule of rates per parameter, submitted in Envelope B.

All prices inclusive of VAT unless otherwise stated.

Prices to remain firm for validity period of 90 days after closing date.

Payment terms: maximum 30 days from receipt of complete claim (original invoices, approval letters, statement of accounts).

If contract value exceeds R5 000 000 for the same goods/services on a consecutive basis, successful bidder must submit a Supplier Development Plan for SMMEs.

No bid security or performance guarantee specified.

CSD registration: Mandatory – bidders must be registered on the Central Supplier Database.

Tax: Valid tax clearance certificate or SARS PIN required.

B-BBEE: Valid original or certified B-BBEE certificate issued by SANS-accredited agency. EMEs (turnover < R10m) may submit sworn affidavit plus letter from accounting firm or SARS confirming turnover. Non-accredited certificates not accepted; failure to submit may result in zero preference points.

SANAS accreditation: Laboratory must hold SANAS accreditation; schedule of accreditation must be submitted.

Professional registration: All resources must have relevant registration (e.g. SACNASP).

Local content: ELIDZ may impose local production thresholds; none specified in this tender.

Misrepresentation of HDI ownership or other facts leads to disqualification or contract termination.