Andries vosloo hospital – rehabilitation, renovation and refurbishment of existing roofs (CIDB 7gb, 26-Month contract, eastern cape)

SCM enquiries

• Department: DPWI Supply Chain Management
• Email: [email protected]

Technical enquiries

• Contact: Ms Lizeka Kopolo
• Role: Employer's agent
• Email: [email protected]
• Telephone: 082 520 1533
• Address: 55 Albany Road, Gqeberha Central, Gqeberha, 6000

Fraud and tender abuse

• Telephone: 0800 701 701

Submission address

Department of Public Works and Infrastructure

Front corner of Qhasana Building on the way to CIDB offices, labelled "TENDERS"

Independence Avenue

Ground Floor, Qhasana Building

Bhisho 5605

Site

Andries Vosloo Hospital

Submission method

• Sealed envelope, hand-delivered to the departmental bid box. Telegraphic, telephonic, telex, facsimile, e-mailed and late bids are rejected.
• Envelope must be clearly marked with the bid number and title: SCMU5-26/27-0058 – ANDRIES VOSLOO HOSPITAL – REHABILITATION, RENOVATIONS AND REFURBISHMENT OF EXISTING ROOFS.
• Bid box: Department of Public Works and Infrastructure, front corner of Qhasana Building on the way to the CIDB offices, labelled "TENDERS", Bhisho.
• Physical address: Independence Avenue, Ground Floor, Qhasana Building, Bhisho 5605.
• Closing time: 10 November 2026 at 11:00. Bids are opened immediately after closing.
• Bidders using couriers carry the risk of wrong or late delivery; the department accepts no responsibility for bids not deposited in the box.
• Only one offer per bidder is permitted; alternative offers are not considered. If more than one offer is received, none is considered.

Returnable documents (all must be completed, signed and submitted)

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any interest of directors, shareholders or partners in related enterprises; incomplete or unsigned SBD 4 makes the bid non-responsive.
• SBD 6.1 (Preference Point Claim): claims points for specific goals; failure to complete and sign forfeits those points.
• Compulsory Enterprise Questionnaire: joint venture partners must each complete a separate form.
• Form of Offer and Acceptance: fully completed and signed; the amount on this form takes precedence over any other total in the submission, and a blank value means no offer was made.
• Complete priced Bills of Quantities, including the Final Summary.
• Record of Addenda to Tender Documents.
• Proposed amendments and qualifications.
• POPIA consent form.
• Resolution to Sign / Certificate of Authority (board resolution for companies, members' resolution for close corporations, partner authorisation for partnerships, joint venture resolution where applicable). Failure to submit proof of authority to sign makes the bid non-responsive.
• Declaration of Employees of the State or other State Institutions.
• CSD report showing tax matters in order; each joint venture party, consortium member or subcontractor must submit a separate CSD report.
• CIDB grading certificate or CRS number.
• Letter of good standing from the Compensation Fund or a licensed insurer.
• Proof of attendance at the compulsory briefing meeting.

Disqualification risks

• Late, incomplete, unsigned, faxed or e-mailed bids.
• Failure to attend the compulsory briefing meeting.
• Preliminaries and General costs not priced per section as set out in the Bills of Quantities (pages 35 and 36) — immediate disqualification.
• Any trade in the Bills of Quantities or pricing schedule left unpriced, other than provisional sums and allowances, which must still be added to the total.
• CIDB grading or class of works not matching the tender requirements, or CIDB status not active through to award.
• Tax matters not in order with SARS after the 7-working-day rectification window.
• More than one offer submitted.

Three-stage evaluation (Method 3)

• Phase 1: Functionality, applied as a pre-qualification threshold.
• Phase 2: Responsiveness to bid rules and conditions.
• Phase 3: Price and preference points under the PPPFA and Preferential Procurement Regulations 2022.

Phase 1 — Functionality (maximum 100 points)

• Minimum qualifying score: 70/100. Bidders below this are not considered further.
• Project references: 28 points. Only three valid project references score; each reference must score at least 20 points to be valid. Form K (Project Reference Form) from the previous employer or consultant is required, with three contactable references per project. Projects must be comparable building infrastructure completed or awarded in the past 5 years.
• CIDB grading/registration: 6 points. Grade 7SN and higher scores the full 6 points; 5SN–6SN scores 3; 3SN–4SN scores 2; 1SN–2SN scores 1.
• Value of projects: 26 points. A single project completed in the last 5 years above R50 million scores 26; above R30 million up to R50 million scores 20; above R20 million up to R30 million scores 13; up to R20 million scores 7. Value is taken from a valid Form K reference.
• Qualifications of key staff: Construction Manager 8 points, Site Agent 4, Foreman 4, Construction OHS Officer 4. Scoring is by NQF level in the built environment (NQF 8 = 8 points down to NQF 5 certificate = 2 points for the Construction Manager). The OHS officer must be professionally registered with SACPCMP. Copies of qualifications required.
• Experience of key staff: Construction Manager 8 points, Site Agent 4, Foreman 4, Construction OHS Officer 4. CVs required (returnable sheet T2.2.10).
• Scoring indicators are set out in Table A2; no response scores 0.

Phase 3 — Price and specific goals

• Preference point system: 80/20 where the value of responsive tenders is R50 million or less; 90/10 where it exceeds R50 million.
• Price: 80 or 90 points. Specific goals: 20 or 10 points. Total: 100 points.
• Price points are calculated on the formula A = (1 - (P - Pm)/Pm), with W1 of 90 or 80 depending on the R50 million threshold.
• SBD 6.1 must be completed and signed to claim specific goals points.
• The department intends to award to the highest point scorer as a whole, unless circumstances justify otherwise.
• All information is verified through the CSD.
• The department may decline to award to the most favourable bidder where the firm does not advance designated groups, has a high risk profile, has already received a considerable number of departmental or provincial projects, or has performed unsatisfactorily.

Scope

• Rehabilitation, renovation and refurbishment of existing roofs at Andries Vosloo Hospital, Eastern Cape.
• Contract period: 26 months.
• Contract form: JBCC Principal Building Agreement, 2000 Edition 6.
• Class of works: GB.

Deliverables and documentation

• Priced Bills of Quantities (Annexure 3, 204 pages) covering all trades; the tender is awarded as a whole and every trade must be priced except provisional sums and allowances, which must be added to the total.
• Preliminaries and General costs must be priced per section as set out in the Bills of Quantities pages 35 and 36.
• Drawings (Annexure 6, 56 pages) and the Construction Health and Safety Specification (Annexure 1, 52 pages) with baseline risk assessment (Annexure 2, 7 pages) form part of the scope.
• Where a brand name is specified anywhere in the documents, an equivalent or better item is required.

Subcontracting and local content

• 30% of the work must be subcontracted to SMMEs: 25% to local SMMEs and 5% to ICDP contractors in the region.
• The 30% allocation must go to EMEs or QSEs at least 51% owned by Black people within the Sarah Baartman District Municipality.
• Work packages for local SMMEs are already allocated as provisional sums in the Bills of Quantities; the main contractor prices only profit and attendance for these.
• The main contractor is responsible for appointing competent subcontractors; the department may intervene in the selection of local subcontractors or SMMEs on site.
• Bidders must undertake to maximise sourcing of building material and infrastructure input material from Eastern Cape suppliers or manufacturers.
• EPWP policy applies to the contract.

Capacity and personnel

• Key personnel required: Construction Manager, Site Agent, Foreman and Construction OHS Officer, with qualifications and experience scored under functionality.
• The Construction OHS Officer must be professionally registered with SACPCMP.
• Bidders must submit a company profile, a list of available resources, plant and machinery, and any other additional capacity.
• Bidders must submit at least three written contactable references for projects successfully completed in the past, indicating client name, contract value, contract term, contact person and contact details.
• Bidders must list projects where tender results have not yet been confirmed by the client, and all projects with pending or concluded litigation.
• The employer must be satisfied that the tenderer has the competencies and resources under the Construction Regulations, 2014 (Occupational Health and Safety Act, 1993) to carry out the work safely.

Pricing

• Rates and prices must be stated in Rands and fixed for the duration of the contract, with no adjustment except as provided in the contract conditions.
• Prices must include all duties, taxes (excluding VAT) and other levies applicable 14 days before closing; VAT payable by the employer must be shown separately as an addition to the tendered total.
• VAT vendors must include VAT at 15% and state the VAT amount explicitly. A non-VAT vendor that includes VAT in its prices must register as a VAT vendor with SARS within 21 days of the appointment letter.
• If the bid sum in words differs from the bid sum in figures, the amount in words governs.
• The amount on the Form of Offer and Acceptance takes precedence over any other total in the submission; a blank value means no offer.

Security and guarantees

• Tender security: not required.
• The preferred tenderer must submit an approved insurer undertaking to provide the Performance Bond / Guarantee / Surety / Security in the format and standard required by DPW policy.
• The employer will not compensate the tenderer for costs of attending interviews or making submissions at its offices.

Payment and contract

• The contract is based on the JBCC Principal Building Agreement, 2000 Edition 6.
• The employer will provide one paper copy of the signed contract.
• The successful tenderer must bring an unsigned copy of the form of contract (JBCC Edition 6) for signature.
• If the offer is believed not to be market related, the SCM bid committees may negotiate with identified bidders to a reasonable amount; bidders may not increase their offers during that process.
• Tender validity period: 120 days.

Eligibility

• CIDB grading: Grade 7GB or higher, or capable of being so registered before evaluation, in the GB class of construction work.
• Joint ventures: every member must be registered with the CIDB in the GB class; the lead partner must hold Grade 6GB or higher; the combined grading calculated with the CIDB Joint Venture calculator must be 7GB or higher. A joint venture agreement and a combined SBD 6.1 specific goals claim form are required.
• Registration on the National Treasury Central Supplier Database (CSD) is required before submitting a bid; a CSD number or tax compliance status PIN must be submitted.
• Tax matters must be in order with SARS, verified through the CSD. Bidders found non-compliant get 7 working days to rectify; failure to rectify results in elimination.
• Registration and good standing with the Compensation Fund or a licensed compensation insurer, evidenced by a letter of good standing.
• Bidders must be a legal entity, partnership or consortium.
• Bidders or their directors/shareholders must not appear on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• No conflicts of interest; the Compulsory Enterprise Questionnaire and Declaration of Interest must be completed. Persons in the service of the state may not be awarded the tender, and awards above R2 000 to close family members of state employees must be disclosed.
• Bidders must not have abused the employer's supply chain management system or failed to perform on a previous contract with written notice to that effect.
• Bidders must not canvass departmental officials or the employer's agent after bid opening.

B-BBEE and specific goals

• Points for specific goals are claimed on SBD 6.1 under the 80/20 or 90/10 preference system (20 or 10 points).
• Failure to complete and sign SBD 6.1 forfeits the specific goals points.

Other

• The employer may cancel the tender before award for changed circumstances, lack of funds, no acceptable tenders, expiry of validity, gross irregularities, or no market-related offer.
• Disputes are resolved through adjudication.
• Contract termination for default may be referred to the CIDB and may lead to a restriction penalty of up to 10 years from doing business with the public sector.