Mould remediation works at building b, sarao johannesburg office – CIDB grade 1 gb or higher

Closing date: 27 October 2026 at 11:00

Publication date: 09 October 2026

No briefing or site visit is stated.

Bidding procedure enquiries:

• Contact: Tumelo Mothupi
• Email: [email protected]
• Telephone: 011 268 3423

Technical enquiries:

• Contact: Byran Benjamin
• Email: [email protected]
• Telephone: 011 268 3400

Submission email: [email protected]

Service/delivery location:

Sarao

18A Gill Street

Observatory

Johannesburg, Gauteng, 2187

Submission method: email

Submission email: [email protected]

Closing time: 27 October 2026 at 11:00

Returnable documents (all mandatory unless noted):

• SBD 1 (Invitation to Bid): signed as the offer cover page.
• SBD 3.1 (Pricing Schedule): completed and signed, firm prices only.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution; mandatory for quotations of R2,000 or more.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system; mandatory for quotations of R2,000 or more.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs): optional, but preference points will not be allocated if not submitted.
• CIDB registration certificate: minimum Grade 1 GB.

Disqualification risks:

• Any mandatory returnable document omitted or unsigned.
• Partial quotations (not quoting for all listed items).
• Quotations received after the closing time.

Mandatory returnable documents: Signed SBD 1 form, Signed and completed SBD 3.1 form (pricing schedule), Signed and completed SBD 4 form (for quotations ≥ R2,000), Signed and completed SBD 6.1 form (for quotations ≥ R2,000). Optional: Valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) – preference points will not be allocated if not submitted. CIDB requirement: Grading GB Level 1 or Higher.

Evaluation in three phases:

Phase 1 – Administrative compliance: all mandatory returnable documents must be submitted and completed.

Phase 2 – Functionality (GO/NO-GO): each requirement must achieve a 'GO' or the bidder is disqualified.

• Valid CIDB registration certificate confirming minimum Grade 1 GB.
• At least three written and signed contactable reference letters for completed commercial mould remediation projects of comparable nature and scale within the past five years. Each letter must be on the client's official letterhead and include the client's name, contact person, contact number and/or email, project description, approximate area remediated, and project completion date.
• Compliance with health and safety requirements: submit at bidding stage a valid COIDA letter of good standing, public liability cover of at least R1 million, project organogram, waste collection/transport/disposal registrations (including landfill site registration), and where subcontracted, subcontractor legal appointment, COIDA registration, and waste registrations. Also submit air quality and clearance certification registrations (AIA with Department of Employment and Labour, Hygienist with SAIOH) and a comprehensive risk assessment with ratings and controls.

Phase 3 – Price and specific goals: 80/20 preference point system (PPPR22).

• 80 points for price (VAT and all taxes included).
• 20 points for specific goals (B-BBEE status level).

Minimum qualifying score: not stated; bidders must achieve 'GO' on all functionality criteria.

Scope: Commercial mould remediation at Building B, SARAO Johannesburg office.

Building details:

• Floor area: 900 m²
• Estimated affected surface area: 2,100 m²
• Microbial contamination: Condition 2–3 per IICRC S520 Standard (settled and active mould growth).

Deliverables (include but not limited to):

• Containment setup: critical barriers, negative air pressure where required, prevention of cross-contamination.
• Mould remediation and removal: removal and cleaning of affected surfaces, HEPA vacuuming, damp wiping, treatment of structural and non-structural elements, HVAC system cleaning and ductwork remediation, furniture remediation.
• Surface sanitation/disinfection: application of antimicrobial solution.
• Waste handling and disposal: provide disposal documentation (weighbridge tickets, disposal receipts, waste disposal certificates).
• Post-remediation verification and clearance: visual inspection, air quality verification, verification of no visible mould, clean surfaces, dry materials, containment removal, HVAC addressed; air quality/microbial sampling by an independent competent person; laboratory analysis; comparison against acceptance criteria; issue of formal Post-Remediation Verification/Clearance Report and Certificate; return to Condition 1, free of malodours and visible mould growth.
• Reports: final remediation report with recommendations for preventing recurrence; handover documentation.

Acceptance criteria (all must be met):

• All identified mould-affected areas remediated.
• No visible mould growth remains.
• Affected surfaces visibly clean.
• Materials adequately dry.
• No unacceptable mould-related odour.
• Containment removed without evidence of cross-contamination.
• Affected HVAC systems addressed.
• Waste removed and lawfully disposed.
• Post-remediation verification completed.
• Required air quality/microbial testing completed.
• Clearance documentation submitted.
• SARAO accepts the final remediation report.

Reference documents: Annexure A (Executive Report and Declaration) and Mould Inspection Pictures.

The service provider shall perform commercial mould remediation for the property (900 m² floor area, 2,100 m² affected surface area). Deliverables include: containment setup (critical barriers, negative air pressure, prevention of cross-contamination); mould remediation and removal (removal and cleaning of affected surfaces, HEPA vacuuming, damp wiping, treatment of structural and non-structural elements, HVAC cleaning and ductwork remediation, furniture remediation); surface sanitation/disinfection (antimicrobial solution); waste handling and disposal (disposal documentation including weighbridge tickets, disposal receipts and/or waste disposal certificates); post-remediation verification and clearance (visual inspection, air quality verification, verification of no visible mould, clean surfaces, dry materials, containment removal, HVAC addressed, air quality/microbial sampling by independent competent person, laboratory analysis, comparison against acceptance criteria, issue of formal Post-Remediation Verification/Clearance Report and Certificate, return to Condition 1, free of malodours and visible mould growth); reports (final remediation report with recommendations for preventing recurrence, handover documentation). Acceptance criteria: all identified mould-affected areas remediated, no visible mould growth, surfaces visibly clean, materials adequately dry, no unacceptable mould-related odour, containment removed without cross-contamination, HVAC systems addressed, waste removed and lawfully disposed, post-remediation verification completed, air quality/microbial testing completed, clearance documentation submitted, and SARAO acceptance of final remediation report.

Bidder must hold a valid CIDB registration with minimum Grade 1 GB.

Relevant project experience: submit at least three written and signed contactable reference letters for completed commercial mould remediation projects of comparable nature and scale within the past five years. Each reference letter must be on the client's official letterhead and include the client's name, contact person, contact number and/or email, project description, approximate area remediated, and project completion date.

Post-remediation verification must confirm:

• Visual inspection and internal air quality verification per IICRC S520 Standard.
• No visible mould growth remains.
• Affected surfaces clean and free of visible mould, dust, and debris.
• Remediated materials dry.
• Containment appropriately removed.
• Affected HVAC systems addressed.
• Air quality/microbial sampling by a suitably competent independent person.
• Laboratory analysis by a suitably competent laboratory.
• Comparison of post-remediation results against agreed acceptance criteria.
• Issue of formal Post-Remediation Verification/Clearance Report and Certificate.
• Return to Condition 1, free of malodours and visible mould growth.

Acceptance criteria: all mould-affected areas remediated, no visible mould, surfaces visibly clean, materials dry, no unacceptable odour, containment removed without cross-contamination, HVAC addressed, waste lawfully disposed, post-remediation verification completed, air quality/microbial testing completed, clearance documentation submitted, and SARAO acceptance of final remediation report.

Pricing schedule (SBD 3.1) – firm prices only. Offer valid for 60 days from closing date. Items: 1. Commercial property (900 m² floor area, 2,100 m² affected surface area, Condition 2-3 contamination per IICRC S520) – quantity 2,100 m²; 2. Skip hire and disposal (Maxi/Large Skip for construction and site waste) – quantity 4; 3. Air quality assessment and issuance of air quality clearance certificate – quantity 1; 4. Health and Safety (HSE) compliance, including preparation and compilation of required HSE file – quantity 1. Sub-total, VAT (15%), and total price to be completed. Detailed cost breakdown for each item on official company letterhead must be submitted.

Pricing format: SBD 3.1 pricing schedule, firm prices only. Non-firm prices (including exchange-rate variations) will not be considered.

Offer validity: 60 days from closing date.

Pricing items:

1. Commercial property (900 m² floor area, 2,100 m² affected surface area) – quantity 2,100 m².
2. Skip hire and disposal (Maxi/Large Skip for construction and site waste) – quantity 4.
3. Air quality assessment and issuance of air quality clearance certificate – quantity 1.
4. Health and Safety (HSE) compliance, including preparation and compilation of HSE file – quantity 1.

Additional requirements:

• Prices must be inclusive of all costs (VAT, travel, deliveries).
• Bidders must quote for all listed items; partial quotations may result in disqualification.
• Submit a detailed cost breakdown for each item on official company letterhead.
• VAT at 15% to be added.

Payment terms:

• Payment within 30 days from receipt of a valid invoice, subject to satisfactory completion, submission of required reports, signed delivery note or completion certificate, and end-user approval.
• No advance payments permitted.

Bid security, bonds, guarantees, retention: not stated.

CSD registration: mandatory – no award will be made to a service provider not registered on the Central Supplier Database (CSD). Register at https://secure.csd.gov.za/

Tax compliance: SARS tax compliance status PIN required, unless the bidder is not a resident of South Africa and has no branch, permanent establishment, source of income, or tax liability in RSA.

CIDB grading: minimum Grade 1 GB or higher.

B-bbee:

• 80/20 preference point system: 80 points for price, 20 points for B-BBEE contribution level.
• Proof of B-BBEE status level required to claim preference points (SBD 6.1).
• EME (annual total revenue ≤ R10 million): sworn affidavit confirming revenue and black ownership.
• QSE (annual total revenue between R10 million and R50 million): sworn affidavit confirming revenue and black ownership, or a valid B-BBEE verification certificate.
• Entities with revenue above R50 million: valid B-BBEE certificate.

Health and safety compliance (mandatory at bidding stage):

• Valid COIDA letter of good standing.
• Public liability cover of at least R1 million.
• Project organogram with all intended appointments.
• Waste handling and disposal: registration certificates for general and hazardous waste collection/transportation and for the landfill site; if subcontracted, subcontractor legal appointment, COIDA registration, and waste registrations.
• Air quality and clearance certification: registration of Authorised Inspection Authority (AIA) with Department of Employment and Labour, and Hygienist with SAIOH.
• Comprehensive risk assessment with ratings and controls.

Returnable forms: SBD 1, SBD 3.1, SBD 4, SBD 6.1 (as listed in submission guidelines).

The 80/20 preference point system applies: 80 points for price and 20 points for B-BBEE contribution level. Bidders must submit proof of B-BBEE status level to claim preference points (SBD 6.1). EMEs (annual total revenue ≤ R10 million) must submit a sworn affidavit confirming revenue and black ownership. QSEs (annual total revenue between R10 million and R50 million) must submit a sworn affidavit confirming revenue and black ownership, or a valid B-BBEE verification certificate. Entities with revenue above R50 million must submit a valid B-BBEE certificate.

The successful bidder must comply with all applicable health and safety requirements, including the Client's Health and Safety requirements and the Occupational Health and Safety Act. Financial provision for HSE compliance must be made at the bidding stage; no comprehensive safety file submission is required at that stage unless explicitly indicated. The cost of compiling the Safety File must be included in the quotation. Where subcontracting is intended, the Principal Contractor must ensure subcontractor compliance. No work may commence until SARAO has reviewed and approved compliance. OHS Act compliance provision includes: COIDA letter of good standing, public liability cover of at least R1 million, project organogram, waste handling and disposal (registered general and hazardous waste collection and transporter, proof of landfill site registration, subcontractor legal appointment, COIDA registration, staff list, medical fitness certificates, emergency contact details), air quality and clearance certification by an AIA registered with the Department of Employment and Labour and a Hygienist registered with SAIOH, comprehensive risk assessment, method statement, management of site, incidents, first aid, tools, portable electrical equipment, toolbox talks, personnel, waste, occupational health, and health and safety policy statement.

Environmental sustainability is a stated key objective. Waste handling and disposal must be lawful, with disposal documentation (weighbridge tickets, disposal receipts, waste disposal certificates). Waste collection, transportation, and disposal must be by registered general and hazardous waste collectors/transporters, and the landfill site must be registered. If subcontracted, the subcontractor must be legally appointed and registered with COIDA.

This RFQ is subject to the National Treasury General Conditions of Contract (GCC) and any applicable Special Conditions of Contract (SCC). Payment terms are 30 days from receipt of a valid invoice and upon delivery and acceptance of goods/services. No pre-payment allowed. In case of conflict, SARAO's terms and conditions prevail. SARAO reserves the right to withdraw the invitation, re-advertise, or accept any part of a quotation, and does not bind itself to accepting the lowest quotation.

Contract terms: once-off mould remediation assignment, deemed complete upon successful completion of remediation and submission/handover of air quality report and clearance certificate. Pricing conditions: prices must remain firm for the duration of the contract and must be inclusive of all costs (VAT, travel, deliveries, etc.). Bidders must quote for all listed items; partial quotations may result in disqualification. Payment terms: payment within 30 days from receipt of a valid invoice, subject to satisfactory completion, submission of required reports, signed delivery note or completion certificate, and end-user approval. No advance payments permitted.

Bidders must be registered on the Central Supplier Database (CSD). Quotations equal to or above R2,000 (VAT inclusive) must be accompanied by all relevant SBD documentation. For quotations above R2,000, the successful bidder will be the one scoring the highest total points in accordance with the 80/20 preference point system. For goods/services below R2,000, the successful bidder will be the one offering the lowest acceptable quotation.

The RFQ is evaluated in three phases: Phase 1 – Administrative compliance (submission of all returnable documents and completion of all returnable schedules); Phase 2 – Functionality (specification evaluation) with GO/NO-GO criteria including valid CIDB registration (Grade 1 GB or higher), at least three contactable reference letters for completed commercial mould remediation projects of comparable nature and scale within the past five years, and compliance with health and safety requirements; Phase 3 – Price and specific goals (B-BBEE status level) using the 80/20 preferential point system in terms of PPPR22.