Appointment of a service provider for the supply and delivery of items for the farmers support project (once-off).

Closing date: 17 November 2026 at 11H00.

Briefing session: marked as compulsory on the cover page, but no date, time or venue provided in the document.

Contract period: delivery expected within 1 month after award.

Bidding procedure enquiries:

• Contact: Voster Masemola
• Department: Budget & Treasury / Supply Chain Management
• Telephone: 013 262 7656 / +27 13 262 7656
• Email: [email protected]

Technical enquiries:

• Contact: Cleopas Nchabeleng
• Department: Planning and Economic Development
• Telephone: 083 345 7579
• Email: [email protected]

Submission address:

AB Sikhosana Fire Station reception area

Groblersdal

0470

Bids addressed to:

The Municipal Manager

Sekhukhune District Municipality

Private Bag X8611

Groblersdal

0470

Submission method: physical deposit into the bid box at the AB Sikhosana Fire Station offices of Sekhukhune District Municipality, next to Groblersdal WTW. The bid box is open 24/7. Bids submitted at Bareki Mall offices will not be considered.

Bid envelope must be clearly marked "FARMERS SUPPORT PROJECTS".

Bids must be submitted on the official forms provided (not re-typed). Late bids will not be considered.

Bids must be received by 11H00 on 17 November 2026.

Bids must remain valid for 90 days.

Faxes and email submissions are not acceptable.

Returnable documents (all must be completed and signed where applicable):

• MBD 1 (Invitation to Bid, Part A & B): bidder details and offer.
• Pricing Schedule: completed with unit prices and totals.
• MBD 4 (Declaration of Interest): discloses any connection to persons in service of the state; false declarations disqualify.
• MBD 5 (Declaration for Procurement Above R10m VAT incl.): required only if the bid value exceeds R10 million.
• MBD 6.1 (Preference Points Claim Form): claims preference points for specific goals.
• MBD 7.2 (Contract Form – Rendering of Services): signed contract undertaking.
• MBD 8 (Declaration of Bidder's Past SCM Practices): discloses past supply chain practices.
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• Schedule 1A: Compulsory Enterprise Questionnaire.
• Schedule 1B: Authority for Signatory / Letter of Authorised Signatories.
• Bidder Municipal Services Account Verification Consent Form: authorises verification of outstanding municipal services payments.
• Original certified copies of ID documents for directors (not older than 3 months).
• Copy of Company Registration documents or CK1 for Close Corporations.
• Valid Tax Clearance Certificate / SARS TCS PIN.
• CSD registration / CSD Summary Report.
• For joint ventures: Certificate of Authority for Joint Venture.
• Municipal rates proof for bidder and directors (not overdue >90 days) or proof of lease agreement including rates; rural areas: local authority proof and affidavit.
• For bids above R10 million: audited annual financial statements for past 3 years (or since establishment if shorter), certificate of no undisputed municipal commitments overdue >30 days, particulars of state contracts in past 5 years, and statement on foreign sourcing.

Disqualification risks:

• Omission of any returnable document or unsigned form.
• False information: automatic disqualification.
• Submission to the wrong address or after closing time.

Two-stage evaluation:

• First Stage: completeness and returnable documents check.
• Second Stage: 80/20 preference point system under PPPFA Regulations 2022 — 80 points for price, 20 points for specific goals.

Specific goals (max 20 points):

• Not having voting rights prior to 1994: 12 points.
• Woman ownership (>50%): 2 points.
• Disability ownership (>50%): 2 points.
• HDI youth: 2 points.
• Locality within Sekhukhune District Municipality jurisdiction: 2 points.

Applicable to bids up to R50 000 000 (all taxes included).

Scope: Supply and delivery of production inputs, equipment and materials to support 17 identified farmers/cooperatives across Sekhukhune District Municipality, under the Farmers Support Programme (once-off).

Deliverables per beneficiary (summary of the 17 line items):

1. Vegetable farming: 24-tray food dehydrator, flat-rate delivery, 3-inch solar pump kit (300-600W) with 3 panels + installation (460W), 10kg vegetable peeling machine, electric slicer (6-in-1 grader/chopper).
2. Poultry: borehole drilling (12m x 6m) including pipe fitting (72m), PVC 100m, pump 100m, electrical connection.
3. Poultry: 481L chest freezer, chicken scalder 2000W (33x45x63cm), feather plucker 2.2kW (10-chicken capacity) — for two beneficiaries.
4. Poultry: 5 x 100-day-old chicks, 10 x 50kg starter feed, 14 x 50kg grower, 8 x 50kg finisher, 10 chick feeders, 10 water fount drinkers (4L), 10 drinkers (10L), 5 x 100g stresspack, 5 x 160g Fosbac, 2 x 100g Carmino, 2 x 50ml Gumboro, 2 x 100ml New Castle.
5. Vegetable: drip irrigation (D900 6 mil 1L/H 0.3m 3000m x3), various pipes, fittings, garden tools, fencing materials, seeds (onion, pepper, cabbage, rape, Swiss chard), shade cloth, sprayer.
6. Borehole with pump, electric cable, PVC casing, control box, pipe, hammer mill 2.2kW/220V.
7. Cash crops: barbed wire (1.60mm 845m), smooth wire (1.60mm/4.00mm), veld wire, green treated poles (2.4m and 2.1m), droppers, diamond mesh, gate (3.0m x 1.80m).
8. Various: brushcutter 52cc, LDPE pipe, barbed wire, chemicals, angle grinder, pick, slasher, seeds, knapsack sprayer, chainsaw, poles, chicken feed, twine, axe, etc.
9. 230 point-of-lay brown pullets (18 weeks old).
10. Borehole drilling 50m, pump 50m, PVC, steel casing, fencing, cement, gate, wheelbarrow, CCA poles.
11. Electric wire and fencing wire (L/G wire 2.5mm and 2.0mm).
12. Chicken feather plucker, PVC poultry curtains, PVC side envelopes, steel pipe round GRP poles.
13. Booster pumps (0.55kW, 0.75kW), timber oil, cement, paint brushes, building blocks, brickforce, beams, purlins, IBR sheeting, pipes, nails, screws, door frame.
14. Drip irrigation kit (16mm, 500m), pump motor, pipes.
15. Solar PTZ camera, HDPE pipe, water tanks 5000L, slider.
16. Water pipes, couplings, petrol water pump, fittings, treated poles, fencing, blocks, cement, lintels.

Deliver within 1 month of award. Work closely with SDM staff.

Payment after completion and submission of signed invoices and delivery notes.

The project is part of the 2026/2027 Service Delivery and Budget Implementation Plan (SDBIP). The service provider must supply and deliver production inputs and equipment to 17 targeted farmers. Delivery expected within 1 month after award. The supplier works in close collaboration with SDM staff.

Payment is made after completion of delivery and submission of signed invoices and delivery notes. Pricing must be on the official Pricing Schedule (MBD 3/SBD 3 style), with unit price, VAT (15%) and total price per item. No mention of advance payments, retention, or escalation. Municipal rates and consent forms required for bids up to R10m; audited AFS and MBD 5 for bids above R10m.

Pricing: Bidders must quote unit prices, VAT (15%) and total prices per item on the pricing schedule. Total bid price must include VAT.

Bids up to R10 million: municipal rates proof (no payments overdue >90 days) or lease agreement with rates, plus consent forms for verification of municipal services.

Bids above R10 million: audited AFS for past 3 years (or since establishment), certificate of no undisputed municipal commitments overdue >30 days, particulars of organ-of-state contracts in past 5 years, statement on foreign sourcing, MBD 5.

No bid security, guarantee or retention specified.

Payment: after completion of delivery and submission of signed invoices and delivery notes.

Mandatory:

• CSD registration (or CSD number if no TCS).
• SARS Tax Compliance Status (TCS) PIN or certificate. If no TCS, provide CSD number.
• For joint ventures/consortia/subcontractors: each party must provide separate TCS/PIN/CSD number.
• No bids from persons in service of the state.
• Company registration documents.
• Valid VAT registration number.
• B-BBEE: no explicit B-BBEE certificate requirement stated; preference points claimed via MBD 6.1 specific goals.
• Local content: no explicit local content percentage specified.
• CIDB grading: not applicable (supplies, not construction).

Foreign suppliers: must complete the Pre-Award Questionnaire (Part B:3) and may be exempt from TCS PIN if not resident, no branch, no permanent establishment, no income, and not liable for taxation in the RSA.

Contract form: MBD 7.2 (Rendering of Services) must be signed in duplicate; the successful bidder signs a written contract. The contract incorporates all bidding documents, general conditions, and special conditions. Bidders are responsible for correctness of prices and rates; mistakes are at their risk. No undisputed municipal services commitments overdue >30 days; proof of municipal rates not overdue >90 days required. Bids above R10m require audited AFS, contract history, and foreign sourcing statement. Municipality policy: consent form to verify outstanding municipal services payments (water, electricity, taxes) required before award. False information leads to automatic disqualification. Council may accept whole or part of bid, or not appoint at all.

Evaluation stages: (1) completeness of returnable documents; (2) 80/20 preference points. Price 80 points, specific goals 20 points. Specific goal points: no voting rights pre-1994 (12), woman ownership >50% (2), disability ownership >50% (2), HDI youth (2), locality within SDM (2). Total 20.