Monitoring and evaluation training services – RFQ in gauteng

Enquiries: [email protected]

Submission email: [email protected]

Submission method: email to [email protected].

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the department.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• Proof of CSD registration.
• Compliant tax matters as per CSD or SARS e-filing.
• Certified B-BBEE certificate or sworn affidavit (failure to submit does not invalidate the proposal but scores 0 points for specific goals).
• Detailed company profile with relevant experience, knowledge, accreditation, and directorship.
• Details of the facilitator, including relevant qualifications and 1–2 years' experience in facilitating M&E training.
• Brief indication of projects undertaken by the service provider.

Disqualification risks:

• Failure to meet any pre-qualifying criteria, specifications/scope of work, or terms and conditions.
• Missing or unsigned returnable documents.

Evaluation phases:

1. Screening for Compliance – shortlist established; bidders must meet all pre-qualifying requirements to proceed.
2. Functionality Evaluation – minimum score of 60% required to proceed.
3. Price and Specific Goals Evaluation – 80/20 preference point system.

Scoring:

• Price: maximum 80 points, calculated using the formula Ps = 80 (lowest acceptable price scores full points).
• Specific goals: maximum 20 points, allocated as per Table 1 (EMEs/QSEs, black-owned, women-owned, youth-owned, people with disabilities, black people in rural/underdeveloped areas, black people in townships).
• EMEs receive 100% of allocated points; QSEs receive 50%.
• Points for specific goals are calculated using the formula: (Share percentage x points allocated) / 100%.
• Bidders failing to submit proof of specific goals status may still score up to 80 points for price but 0 for specific goals.
• Bidders intending to subcontract more than 25% of contract value to a non-qualifying entity will not be awarded specific goal points unless the subcontractor is an EME with capability.
• If the highest-scoring bidder's price is not market-related, the department may negotiate or cancel the tender.
• Tie-break: highest specific goal points; if still tied, award by drawing of lots.

Training: Monitoring and Evaluation (M&E) training for one delegate of the Department of Science, Technology and Innovation (DSTI).

Duration: at least 3–5 days, either online or contact session.

Course content must cover:

• Understanding M&E concepts.
• Undertaking problem analysis.
• Determining relevant indicators and data for M&E.
• Designing an M&E process.
• Establishing baselines and targets.
• Developing a results measurement matrix.
• Developing a data-indicators grid.
• Appreciating evaluation in the context of developmental work.
• Understanding the framework of analytical categories of evaluation.
• Developing effective M&E tools for the organization.

Service delivery: during working hours.

All prices quoted must include VAT and be linked to specific tasks.

Price evaluation uses the 80/20 preference point system (price max 80 points).

The formula for price points applies to tenders with a rand value up to R50,000,000.00.

All costs incurred by the service provider in preparing for the project are for the service provider's own account.

Proof of registration on the Central Supplier Database (CSD) held by National Treasury.

Compliant tax matters as per CSD or SARS e-filing.

Completed and signed SBD 1, SBD 4, and SBD 6.1.

Certified B-BBEE certificate or sworn affidavit (failure to submit results in 0 points for specific goals but does not invalidate the proposal).

Facilitator must have relevant qualifications in the related field and 1–2 years' experience in facilitating M&E training.

Provider must have a track record in conducting M&E training.