Cleaning, hygiene, fumigation, pest control and fogging services at COGTA, 15 marshall street, johannesburg — 36 months

Compulsory briefing session

• Date: 26 October 2026
• Time: 11:00
• Venue: Auditorium, 15 Marshall Street, Ferrierdorp, Johannesburg, 2048
• Attendance is compulsory and bidders must sign the attendance register.

Closing

• Date: 09 November 2026
• Time: 11:00

Technical enquiries

• Contact: Ms. Phumzile Motaung
• Role: Project Manager
• Email: [email protected]

Supply chain management enquiries

• Contact: Ms. Phumzile Malgas

• Role: Supply Chain Management

• Email: [email protected]

• Contact: Mr. Marvin Mashego

• Role: Supply Chain Management

• Email: [email protected]

Submission address

Tender box at reception

Department of Co-operative Governance and Traditional Affairs

No. 15 Marshall Street

Ferreiras Dorp

Johannesburg, 2048

Service delivery address

No. 15 Marshall Street

Ferreiras Dorp

Johannesburg, 2048

Tender documents

• Gauteng eTender portal: http://e-tenders.gauteng.gov.za

Submission method

• Physical delivery only. Electronic, faxed and emailed bids are not accepted.
• Place the bid in a separate sealed envelope marked with the tender number COGTA 01/01/2026 and the tender description.
• Deposit the envelope in the tender box at the reception area.

Delivery address

Department of Co-operative Governance and Traditional Affairs

No. 15 Marshall Street

Ferreiras Dorp

Johannesburg, 2048

Closing

• 09 November 2026 at 11:00. Bids received after the closing time and date are not accepted.

Document format

• Complete the official tender forms; retyped documents are not accepted.
• Sign in ink in the original form; photocopied or reproduced signatures are rejected.
• Correction fluid (Tippex) is prohibited on SBDs; strike through the error, correct it and initial the correction.
• Bids must carry the original signature of an authorised person, supported by proof of authority such as a company resolution.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer.
• SBD 3.3 (Pricing Schedule, Professional Services) and the pricing schedule Annexure B (pages 27–32): the total bid price must correspond on both documents.
• SBD 4 (Declaration of Interest): directors declare any interest in other enterprises and any link to state employees.
• SBD 6.1 (Preference Points Claim Form): claims the specific-goal preference points.
• SBD 7 (Contract Form): completed and signed by the successful bidder.
• GPG Integrity Pact: signed by the CEO or an authorised representative; an unsigned pact disqualifies the bid.
• POPIA consent form (section 11): consent to processing of personal information.
• Proof of CSD registration, CIPC registration documents, certified directors'/shareholders' IDs or share certificates, proof of disability where claimed, and proof of address.
• Joint venture or consortium agreement signed by all parties and notarised by an attorney, where applicable.
• Sub-contracting agreement signed by all parties with the sub-contracted percentage clearly stated, where applicable.

Disqualification risks

• Late, faxed or electronic submissions.
• Missing or unsigned returnable forms, or an unsigned Integrity Pact.
• Failure to attend the compulsory briefing session and sign the attendance register.
• Bidders listed on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers.

Documents required to claim preference points

• Copy of Central Supplier Database (CSD) registration.
• Copies of CIPC company registration documents.
• Certified copies of directors'/shareholders' IDs or share certificates.
• Proof of disability — medical certificate from a practitioner with a practice number.
• Proof of address — municipal statement of account, or a copy of the lease agreement where the bidder is not the owner.

Preference point system: 80/20 under the Preferential Procurement Regulations 2022.

• Price: 80 points
• Specific goals: 20 points

Specific goals points

• 100% Black owned enterprise: 5
• 100% Women owned enterprise: 10
• 100% PwD owned enterprise: 2.5
• Enterprise located in Gauteng Province: 2.5

Functionality — paper-based (60 points, minimum 45)

• Expertise: 20
• Personnel/Capacity: 20
• SABS or SANS: 10
• Project Plan: 10
• Scoring matrix: 0 = no document attached, 1 = poor, 2 = average, 3 = good, 4 = very good, 5 = excellent.

Functionality — site inspection/due diligence (40 points, minimum 30)

• Availability of resources: 15
• Personal protective equipment/uniform: 15
• Office existence in Gauteng: 10

Combined functionality

• Total: 100 points
• Minimum qualifying score: 75
• Bidders scoring below 45 on paper-based, below 30 on site inspection, or below 75 combined are disqualified from further evaluation.

Evaluation stages

• Stage 1: registration with statutory bodies.
• Stage 2: mandatory requirements.
• Stage 3: technical evaluation (100 functionality points).
• Stage 4: due diligence/site inspection.
• Stage 5: preferential procurement system (80/20).

Scope

• Cleaning, hygiene, fumigation, pest control and fogging services for the Department of Co-operative Governance and Traditional Affairs at No. 15 Marshall Street, Ferreiras Dorp, Johannesburg.
• Contract period: 36 months.
• The department lacks internal capacity to run daily cleaning operations and requires a service provider for day-to-day cleaning and hygiene.

Daily cleaning

• Cleaning of urinals, basins, mirrors, floors and fittings.
• Sweeping, mopping, vacuuming, dusting, polishing and sanitising of floors, furniture and surfaces.
• Emptying and cleaning waste bins and removing refuse to designated collection points.
• Cleaning windows, doors, partitions and glass surfaces at agreed intervals.
• Replenishing hygiene consumables in ablution facilities and kitchens.
• Maintaining a hygienic, odour-free environment throughout the premises.
• Deploying adequately trained cleaning personnel and supervisors during agreed working hours.
• Submitting attendance registers and supervision reports when required.
• Responding immediately to spillages, emergencies and hygiene-related complaints.

Periodic deep cleaning

• Deep cleaning and shampooing of carpets and mats.
• Stripping, scrubbing, polishing and sealing of floors.
• High-level cleaning of walls, ceilings, vents, light fittings and hard-to-reach areas.
• Upholstery and fabric chair cleaning.
• Internal and external window cleaning.
• Intensive cleaning and sanitising of kitchens and ablution facilities.
• Cleaning and disinfecting high-touch areas and shared surfaces.
• Removing stubborn stains, dirt build-up and accumulated grime.
• Submitting deep cleaning schedules and completion reports after each service.

Consumables and equipment

• Continuous supply of general cleaning products, consumables and cleaning equipment in line with the bill of quantities (Annexure A), without stock shortages.
• Staff requirements and cleaning frequencies are set out in the technical specification.

Sabs/sans

• Compliance with SABS or SANS standards is a scored functionality item worth 10 of the 60 paper-based points; supporting documentation must be attached.

Reporting

• Attendance registers and supervision reports must be submitted when required.
• Deep cleaning schedules and completion reports must be submitted after each deep cleaning service.

Form

• SBD 3.3 (Pricing Schedule, Professional Services), supported by the pricing schedule Annexure B (total service cost including escalation) and the bill of quantities (Annexure A).

What must be priced

• Ceiling price for the total estimated time to complete all phases, including all expenses and all applicable taxes.
• Hourly and daily rates for each person and position involved in the project.
• Cost per phase and man-days to be spent.
• Travel expenses with rate, quantity and amount; only actual costs are recoverable and proof must accompany certified invoices.
• Other expenses such as accommodation, telephone and reproduction costs, with rate, quantity and amount.

Other declarations

• Period required to commence after acceptance of the bid.
• Estimated man-days for completion.
• Whether rates are firm for the full contract period; if not, the basis for adjustment (for example CPI).
• Offer validity: 120 days from the closing date.
• Annexure C sets out the minimum wage schedule.

Pricing

• Pricing is submitted on SBD 3.3 (Pricing Schedule, Professional Services) and the pricing schedule Annexure B (total service cost including escalation).
• The total bid price inclusive of all disbursements must correspond on both documents.
• Bidders must state a ceiling price covering the total estimated time for completion of all phases and all expenses, inclusive of all applicable taxes.
• Rates must be given per person and position (hourly and daily rates) and per phase with cost and man-days.
• Travel and other expenses (for example accommodation) are recoverable at actual cost only, with proof accompanying certified invoices.
• Bidders must state the period required to commence after acceptance, the estimated man-days, and whether rates are firm for the full contract period; if not firm, the basis for adjustment must be given.
• Annexure C sets out the minimum wage schedule.

Bid validity

• The offer must remain valid for 120 days from the closing date.

Insurance

• Proof of liability cover of R1 million in the name of the company or close corporation, as a certified copy not older than 6 months.

Statutory registration (Stage 1)

• Valid COIDA letter of good standing from the Department of Labour in the company's name — certified copy not older than 6 months.
• Proof of liability insurance of R1 million in the company's name — certified copy not older than 6 months.
• Valid letter of good standing with the Contract Cleaning National Provident Fund (CCNPF) — certified copy not older than 6 months.
• Valid proof of registration for office pest control and fumigation with the Department of Agriculture, in the bidder's name.
• Valid proof of registration for hazardous waste disposal with the Department of Environment, in the bidder's name.

Mandatory requirements (Stage 2)

• Attendance at the compulsory briefing session and signature of the attendance register.
• Completed and signed SBD 1, SBD 3.3 and the pricing schedule (Annexure B).
• SBD 4 declaration of interest completed by the director.
• Proof of registration on the Central Supplier Database (CSD).
• Original signature of an authorised person, with proof of authority such as a company resolution.
• No correction fluid on SBDs.
• No electronic submissions.
• Joint venture/consortium agreement signed by all parties and notarised by an attorney, where applicable.
• Sub-contracting agreement signed by all parties with the sub-contracted percentage stated, where applicable.
• Failure to meet any mandatory requirement disqualifies the bid.

Tax

• A valid SARS tax compliance status PIN, or a CSD number where no PIN is available. Each party to a consortium, joint venture or sub-contract must submit its own TCS certificate, PIN or CSD number.

Preference points evidence

• Copy of CSD registration.
• CIPC company registration documents.
• Certified copies of directors'/shareholders' IDs or share certificates.
• Proof of disability (medical certificate from a practitioner with a practice number) where disability ownership is claimed.
• Proof of address (municipal statement of account, or lease agreement where the bidder is not the owner).

Exclusion

• Bidders on the National Treasury's Register of Tender Defaulters or List of Restricted Suppliers are disqualified, as are persons in the service of the state.

Statutory cover

• Valid COIDA letter of good standing from the Department of Labour in the company's name, as a certified copy not older than 6 months.
• Valid CCNPF letter of good standing, as a certified copy not older than 6 months.

Site inspection

• Availability of personal protective equipment and uniforms is assessed at the site inspection and carries 15 of the 40 site inspection points.

Integrity Pact

• The pact requires compliance with all applicable environmental, health and safety regulations.

Daily cleaning

• Cleaning of urinals, basins, mirrors, floors and fittings; sweeping, mopping, vacuuming, dusting, polishing and sanitising of floors, furniture and surfaces.
• Emptying and cleaning waste bins and removing refuse to designated collection points.
• Cleaning windows, doors, partitions and glass surfaces at agreed intervals.
• Replenishing hygiene consumables in ablution facilities and kitchens and maintaining an odour-free environment.
• Immediate response to spillages, emergencies and hygiene complaints.

Deep cleaning at agreed intervals

• Carpet and mat shampooing; stripping, scrubbing, polishing and sealing of floors.
• High-level cleaning of walls, ceilings, vents, light fittings and hard-to-reach areas; upholstery and fabric chair cleaning; internal and external window cleaning.
• Intensive cleaning and sanitising of kitchens and ablution facilities; disinfecting high-touch and shared surfaces; removal of stubborn stains and accumulated grime.

Consumables

• Continuous availability of cleaning consumables without stock shortages.

Waste

• Valid proof of registration for hazardous waste disposal with the Department of Environment is required.

Contract period

• 36 months for cleaning, hygiene, fumigation, pest control and fogging services at No. 15 Marshall Street, Ferreiras Dorp, Johannesburg.

Contract form

• The successful bidder must complete and sign SBD 7 (Contract Form).

Integrity Pact

• The pact applies from the tender process until the contract is completed to the satisfaction of both parties.
• Breach of the pact or submission of false information may lead to cancellation of pre-contract negotiations or of the contract without compensation, recovery of sums already paid, a claim for liquidated damages equal to the contract value, and registration on the National Treasury's database of tender defaulters.

Conflict of interest

• Bidders may not lend or borrow money, or enter into any monetary dealings, with members of the tender committee or department officials; doing so entitles the department to rescind the contract.
• Conflicts of interest must be declared on the prescribed form.

Security vetting

• All short-listed bidders undergo security screening in terms of Section 2(1)(b) of the National Strategic Intelligence Act.

Exclusions

• Bidders appearing on the National Treasury's list of restrictions will not be considered.
• Bidders on the Register of Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Integrity Pact

• The pact must be signed by the CEO or an authorised representative and submitted with the bid; an unsigned pact disqualifies the tender.

Popia

• Bidders must sign the section 11 consent form for processing of personal information; withdrawal of consent may prevent the bid from being processed.

Department's rights

• The department is under no obligation to give reasons for rejecting any submission.

Stage 1 — registration with statutory bodies

• Valid COIDA letter of good standing in the company's name (certified copy not older than 6 months).
• Proof of liability insurance of R1 million in the company's name (certified copy not older than 6 months).
• Valid CCNPF letter of good standing (certified copy not older than 6 months).
• Valid proof of registration for office pest control and fumigation with the Department of Agriculture.
• Valid proof of registration for hazardous waste disposal with the Department of Environment.

Stage 2 — mandatory requirements

• Attend the compulsory briefing session and sign the attendance register.
• Complete and sign SBD 1, SBD 3.3 and the pricing schedule (Annexure B); the total bid price must match on both documents.
• Complete SBD 4 declaring directors' interests.
• Provide proof of CSD registration.
• No correction fluid on SBDs; strike through errors, correct and initial.
• Original signature of an authorised person, with proof of authority such as a company resolution.
• No electronic submissions.
• Joint venture/consortium agreement signed by all parties and notarised by an attorney, where applicable.
• Sub-contracting agreement signed by all parties with the sub-contracted percentage clearly stated, where applicable.
• Non-compliance with any mandatory requirement disqualifies the bid.

Preference point system: 80/20. Price carries 80 points and specific goals 20 points.

Specific goals

• 100% Black owned enterprise: 5 points
• 100% Women owned enterprise: 10 points
• 100% PwD owned enterprise: 2.5 points
• Enterprise located in Gauteng Province: 2.5 points

Functionality — paper-based (60 points, minimum 45)

• Expertise: 20
• Personnel/Capacity: 20
• SABS or SANS: 10
• Project Plan: 10

Functionality — site inspection (40 points, minimum 30)

• Availability of resources: 15
• PPE/uniform: 15
• Office existence in Gauteng: 10

Combined functionality: 100 points, minimum qualifying score 75. Bidders below any threshold are disqualified from further evaluation.