Accredited first aid training: basic emergency first aid responder (SP-230801) or first aid level 1 — 4-Month appointment

Closing date: 27 November 2026 at 15:00

Compulsory briefing session: 19 November 2026 at 10:00

Venue: 217 Burger Street, Tourism Boardroom

Bidding procedure enquiries:

• Contact: Admin Office
• Telephone: (033) 264 2731/2864
• Email: [email protected]

Technical enquiries:

• Contact: Minenhle Mkhize
• Telephone: 066 160 8766
• Email: [email protected]

Submission address:

270 Jabu Ndlovu Street

Pietermaritzburg, 3201

Submission method: deposit in the bid box at the Ground Floor Foyer, 270 Jabu Ndlovu Street, Pietermaritzburg.

Closing time: 27 November 2026 at 15:00.

Bidders must sign the official submission register at reception upon delivery; couriers/drivers must be informed of this requirement.

Bids must be submitted on the official forms (not retyped), in a sealed envelope marked with the bid number, closing date, and bidder's name and address.

No bids by post, fax, telegraph, or electronic means will be accepted if received after closing time.

Each page of the bid must be initialled; alterations must be initialled; correcting fluid and erasable pen are prohibited.

Returnable forms (all must be completed and signed):

• Part A & Part B (SBD 1): Invitation to Bid and Terms and Conditions.
• Section E: Declaration that CSD information is correct and up to date.
• Section F (SBD 3.1): Pricing Schedule – Firm Prices.
• Section G: Quotation Offer.
• Section H (SBD 4): Bidder's Disclosure.
• Section I (SBD 6.1): Preference Points Claim Form.
• Section J: Questionnaire Replies (only if applicable).
• Section K: Official Briefing Session/Site Inspection Certificate.
• Section N: Authority to Sign a Bid (with resolution letter for enterprise status, or joint venture resolution).
• Section O: Schedule Variations (if applicable).
• Annexure C: CV Format.
• Annexure D: Statement of Exclusivity and Availability.

Disqualification risks: missing or unsigned compulsory documents, late submission, non-registration on CSD at closing time, false declarations, or non-attendance at the compulsory briefing.

Evaluation stages:

1. Administrative Compliance: verification that all compulsory documents (Sections A to O) are submitted and completed. Failure renders the quotation invalid.
2. Functionality: bidders must achieve a minimum qualifying score of 60% to proceed.
3. Preferential Point Evaluation: 80/20 preference point system – 80 points for price, 20 points for specific goals.
4. Price Negotiation: the department may negotiate price with the recommended bidder.

Specific goals (20 points): Preference Goal 2 – Geographical Location (KZN based). Supporting documents required: completed SBD 6.1, completed ownership demographic form, utility bill/letter from ward councillor/lease agreement/account statement, and CIPC certificate.

The department requires the appointment of a service provider to deliver accredited training for the skills programme or unit standard: Basic Emergency First Aid Responder (SP ID SP-230801) or Basic First Aid Level 1.

Contract period: 4 months from signing of the Service Level Agreement.

Key personnel requirements:

• Company accreditation/registration with QCTO or a relevant SETA (e.g., TETA, MerSETA, MQA, Services SETA, HWSETA, FP&MSETA).
• Two facilitators: must hold a valid Intermediate Emergency First Aid certificate issued against a recognised SAQA/QCTO registered skills programme, and valid registration/licensing as a first aider.
• Assessor: must have a letter of accreditation/registration with QCTO or relevant ETQA body.
• Moderator: must have a letter of accreditation/registration with QCTO or relevant ETQA body.

No specific quality management requirements beyond the accreditation and certification of the service provider and key personnel (facilitators, assessor, moderator) as detailed in the technical specifications.

Pricing must be firm for the full contract period; non-firm prices will not be considered.

Offer valid for 60 days from closing date.

Pricing schedule (SBD 3.1) requires:

• Ceiling price including all applicable taxes.
• Hourly rates for each person involved.
• Cost per phase and man-days per phase.
• Travel expenses: only actual costs recoverable, with proof.

All applicable taxes include VAT, PAYE, income tax, UIF, and skills development levies.

Pricing must be firm for the full contract period; non-firm prices (including exchange rate variations) will not be considered.

Offer must remain valid for 60 days from the closing date.

Pricing schedule (SBD 3.1) requires:

• Ceiling price based on total estimated time for completion, including all applicable taxes.
• Hourly rates for each person involved.
• Cost per phase and man-days per phase.
• Travel expenses: only actual costs recoverable, with proof accompanying certified invoices.

All applicable taxes include VAT, PAYE, income tax, UIF contributions, and skills development levies.

CSD registration: mandatory at closing time; non-registration leads to disqualification.

Tax compliance: valid SARS Tax Compliance Status (TCS) PIN or CSD number required; each party in a consortium/JV/sub-contractor must submit separate TCS/CSD.

Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members in the service of the state.

Professional body accreditation: proof of company accreditation/registration with QCTO or relevant SETA, and valid certifications for facilitators, assessor, and moderator (as detailed in technical specifications).

B-BBEE: preference points claimed via SBD 6.1; specific goal is KZN location (20 points).

The training is for Basic Emergency First Aid Responder / Basic First Aid Level 1, which inherently involves health and safety competencies. No additional OHS requirements are stated in the document.

Contract period: 4 months from signing of the Service Level Agreement.

Offer validity: 60 days from closing date.

The contract is subject to the Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2022, General Conditions of Contract (GCC), and Special Conditions of Contract.

Fraudulent claims for preference points may lead to disqualification, recovery of costs, contract cancellation, restriction from doing business with the state for up to 10 years, and criminal prosecution.

Four evaluation stages:

1. Administrative Compliance – all compulsory documents must be submitted; failure invalidates the quotation.
2. Functionality – minimum qualifying score of 60%.
3. Preferential Point Evaluation – 80/20 system; 20 points for KZN location.
4. Price Negotiation – department may negotiate with recommended bidder.