Supply and delivery of refreshments for atns mafikeng airport – three-year as-and-when required contract

Closing date: 27 October 2026

Closing time: 11h00 (CAT)

Issue date: 13 October 2026

Validity period: 60 days from submission (extensions may be requested)

No briefing session or site visit is stated in the document.

Bidding enquiries:

• Contact: Molete Makhutle
• Role: Acquisition Management Officer
• Email: [email protected] (copy [email protected])
• Telephone: +27 11 607 1000

Include the tender reference number and description in the subject line.

Fraud and whistleblowing:

• Hotline: 0800 222 335 (freecall, 24 hours)
• Email: [email protected]
• Website: www.tip-offs.com

Submission: via e-Submission (e-Tender) system; no physical address provided.

Delivery address:

ATNS Control Centre

Mafikeng Airport

Mafikeng (Mahikeng)

North West

2745

Submission method: e-Submission (e-Tender) system only; email submissions will not be accepted or processed.

Bid structure: two parcels.

• Parcel A – Administrative and Mandatory (Phase 1 & 2): Volume 1A general instructions and administrative requirements, excluding SBD 3.3 and SBD 6.1.
• Parcel B – Price and Specific Goals (Phase 3): SBD 3.3 Pricing Schedule, SBD 6.1 Preference Points Claim Form, CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid, Part A and Part B): bidder details, tax compliance declarations, and acceptance of terms; unsigned or incomplete bids are non-responsive.
• SBD 3.3 (Pricing Schedule – Professional Services): unit rates for Years 1–3, totals, VAT and grand total; a missing price or incomplete schedule renders the bid non-responsive.
• SBD 4 (Declaration of Interest): discloses any state employment or relationships with the procuring institution; a false declaration disqualifies the bid.
• SBD 6.1 (Preference Points Claim Form): claims specific goal points under the 80/20 system.
• Bidding Structure form: indicate individual, JV, consortium, or sub-contractor status, and primary bidder type; attach OEM authorisation letter if a distributor/reseller.
• Proof of authority to sign (e.g. company resolution).

Disqualification risks:

• Late bids, regardless of reason.
• Any required form omitted or unsigned.
• Bids not submitted via the e-Submission system.
• Failure to comply with any mandatory requirement.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in state service.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers.

Evaluation stages:

• Stage 1 – Administrative: SARS tax compliance PIN (valid 60 days), full CSD report, CIPC documents, and valid B-BBEE certificate or sworn affidavit (EMEs/QSEs). Non-compliance may lead to rejection or a 7-day window to submit supplementary administrative information.
• Stage 2 – Mandatory: locality footprint in North-West (proof required); failure results in automatic disqualification.
• Stage 3 – Price and Specific Goals: 80/20 preference point system.

Scoring:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price formula: Ps = 80(1 − ((Pt − Pmin) / Pmin)), where Ps = points for price, Pt = price under consideration, Pmin = lowest acceptable price.

Specific goals (claimed in SBD 6.1):

• 51% Black Owned suppliers: 10 points
• 30% Black Woman Owned suppliers: 10 points

Evidence for specific goals: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and valid B-BBEE certificate or sworn affidavit.

The 80/20 system applies to tenders up to R50,000,000 (all taxes included). Award goes to the bidder with the highest total points.

Scope: supply and deliver refreshments for ATNS Mafikeng Airport on an as-and-when required basis for three (3) years.

Deliverables: refreshments and consumables as per the pricing schedule, including milk (full cream, low fat, lactose-free), tea bags (green, tagless, Rooibos), coffee (soluble, decaf, chicory granules), hot chocolate, sugar, sweetener, creamer, fruit juice and cordial, biscuits, rusks, cleaning products (dishwashing liquid, bleach, multipurpose cream, insect spray, sponges, dish cloths), and accessories (cutlery, ceramic bowls and mugs, glasses).

Delivery requirements:

• Delivery within 7 working days after an official order, unless otherwise agreed.
• Off-loading at the service provider's own risk and cost.
• An official order must be issued before delivery, except in emergencies.
• Services may be required on same-day, weekend, after-hours, and public holiday basis.

Quality:

• Products must be SABS certified or equivalent; alternatives accepted only after ATNS inspection and testing.
• ATNS may test quality; non-compliance may lead to contract termination.

Compliance: conform to SANS standards, OHS Act regulations, and all relevant legislation.

Delivery within 7 working days of an official order, unless otherwise agreed.

Service provider responsible for timeous delivery and off-loading at own risk and cost.

Official order required before delivery, except in emergencies.

Services may be required on same-day, weekend, after-hours, and public holiday basis.

Must respond to short-notice requests and meet service-level response times.

Demonstrate capacity to fulfil the contract consistently and reliably.

Be flexible to respond to short-notice refreshment requests.

Submit registration certificates and accreditation with OEMs or professional bodies; bids without this proof are non-responsive.

Services must be delivered to a high standard of quality and workmanship.

Products must be SABS certified or equivalent; alternatives accepted only after ATNS inspection and testing.

ATNS may test quality at any time; non-compliance may result in contract termination.

Complete SBD 3.3 with unit rates for Years 1, 2 and 3, plus total, VAT (15%) and grand total.

Items include milk, tea, coffee, sugar, sweetener, creamer, juice, biscuits, rusks, cleaning products, and accessories (cutlery, crockery, glasses).

Offer valid for 60 days from closing date.

A schedule omitting any specified element may be considered non-responsive.

Pricing format: SBD 3.3 Pricing Schedule (Professional Services), with unit rates for Years 1, 2 and 3, plus total, VAT (15%) and grand total.

Offer validity: 60 days from closing date.

All costs related to the assignment must be included; a schedule omitting any specified element may be considered non-responsive.

No bid security, bonds, guarantees, or retention amounts are stated.

Professional indemnity insurance is required for the successful bidder.

No turnover or financial capacity thresholds are stated.

CSD registration: mandatory; submit latest full CSD report; no award without CSD registration.

SARS tax compliance: submit valid Tax Compliance Status PIN (valid for 60 days from submission) or printed TCS; each JV/consortium/sub-contractor party must submit separate proof.

CIPC: submit full official registration documents.

B-BBEE: valid B-BBEE certificate (SANAS-accredited) or sworn affidavit for EMEs/QSEs.

Locality footprint (North-West): mandatory; proof via municipal bill (clearly dated), lease agreement (signed and dated by both parties), MoU with local partner (signed and dated), or municipal confirmation of residence (completed, signed, dated, stamped).

State employment: no bids from persons in state service or entities with directors/members in state service.

Professional body registration: proof required; bids without it are non-responsive.

POPIA consent form must be completed.

Specific goals under PPPFA section 2(1)(d)(i):

• 51% Black Owned suppliers: 10 points
• 30% Black Woman Owned suppliers: 10 points

Claim points in SBD 6.1.

Evidence: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders, and valid B-BBEE certificate or sworn affidavit (EMEs/QSEs).

Evaluation follows Preferential Procurement Regulations, 2022.

Comply with SANS standards, OHS Act regulations, and all relevant legislation.

No unsafe or unhygienic acts on company premises.

No unsafe or dangerous equipment or tools on company premises; ATNS may inspect and prohibit use of equipment at any time.

ATNS aims for environmental sustainability in its operations; no specific environmental requirements for this tender are stated.

Contract duration: three (3) years, as-and-when required.

Contract formation: only upon written contract and SLA signed by both parties; ATNS may split the contract among multiple bidders.

ATNS may cancel or postpone the procurement at any time before contract signature.

ATNS may negotiate terms and price with one or more bidders; negotiation does not constitute award.

ATNS is not obliged to accept the lowest or any bid.

General Conditions of Contract (GCC) must be accepted.

Rejection grounds: proven corruption or fraud; abuse of ATNS SCM system; failure to perform on a previous contract.

Confidentiality: bid and related information must be kept confidential; copyright of contract documentation belongs to ATNS.

Insurance: successful bidder must have adequate professional indemnity insurance.

Retention: on termination, bidder must hand over all documentation and deliverables without right of retention.

Amendments must be in writing and signed by both parties.

Bidder warrants it can conclude the agreement to ATNS's satisfaction.

Non-compliance with delivery terms: immediate written notice to ATNS; ATNS may apply GCC remedies.

Proposals must remain valid for 60 days from submission.

Extensions may be requested, with bidders notified accordingly.

Administrative requirements: SARS tax compliance PIN (valid 60 days), full CSD report, CIPC documents, and valid B-BBEE certificate or sworn affidavit (EMEs/QSEs). Non-compliance may lead to rejection or a 7-day window for supplementary administrative information.

Mandatory requirement: locality footprint in North-West, proven by municipal bill, lease agreement, MoU with local partner, or municipal confirmation of residence; failure results in automatic disqualification.

CSD registration is mandatory before bid submission; no award without CSD registration.

80/20 preference point system: price 80 points, specific goals 20 points, total 100 points.

Applies to tenders up to R50,000,000 (all taxes included).

Price points formula: Ps = 80(1 − ((Pt − Pmin) / Pmin)).

Award to bidder with highest total points.