Supply, delivery and installation of high-security perimeter fencing at SENTECH franschhoek site, western cape

Closing date: 26 November 2026 at 12h00

Briefing session: 12 November 2026 at 10:00, meeting at La Motte Fire Station, Robertsvlei Rd, then proceeding to site. Compulsory.

Validity period: 90 days

Quotations contact:

• Name: Zanele Zulu
• Role: Administrator
• Email: [email protected]
• Telephone: 011 471 4000

Site: Sentech Franschhoek Site, Western Cape (Southern Region)

Submission method: email

Submission email: [email protected]

Closing time: 12h00 on 26 November 2026

Quotations must be on company letterhead, fully completed and signed in black ink, and received before the closing date and time.

Bidders must be registered on the Sentech Supplier Database and be tax compliant.

Returnable documents:

• Completed and signed quotation on company letterhead.
• Valid COIDA Letter of Good Standing (nature of business aligned to construction).
• Valid CIDB Certificate (1 SQ or above).
• Valid B-BBEE certificate (to claim preference points).
• List of completed fencing projects with completion certificates.
• Client reference letters (contactable references).
• CVs for site foreman.
• Construction programme.
• Completed pricing schedule/BOQ.
• Form of Offer and Acceptance, signed.
• Schedule of Deviations (if any).

Disqualification risks:

• Failure to meet any administrative responsiveness criteria.
• Quotations received after closing date/time.
• Incomplete or unsigned submissions.

Evaluation stages:

1. Stage 1 – Administrative Responsiveness: all quotations checked against administrative criteria; non-compliant bids are not evaluated further.
2. Stage 2 – Functional Evaluation: bids meeting mandatory criteria are scored on functionality. Minimum threshold for functionality is not stated in the document.
3. Stage 3 – Price and Preference: lowest price scores highest price points; preference points claimed under the 80/20 system.

Mandatory eligibility criteria (must comply or bid is not evaluated further):

• Valid COIDA Letter of Good Standing (nature of business aligned to construction).
• Valid CIDB Certificate: 1 SQ or above.

Functional criteria (total 100 points):

• Completed fencing projects as main contractor (completion certificates attached):
• 3 projects: 30 points
• 2 projects: 20 points
• 1 project: 10 points
• 0 projects: 0 points
• Client reference letters for similar projects (contactable references; letters of appointment or completion certificates not accepted):
• 3 letters: 30 points
• 2 letters: 20 points
• 1 letter: 10 points
• 0 letters: 0 points
• Site foreman experience (CV required):
• 3+ years: 20 points
• 2 years: 10 points
• 1 year or less: 5 points
• Construction programme (realistic time frames, key tasks, critical path):
• Comprehensive realistic programme: 20 points
• Average unrealistic programme: 5 points
• Not submitted: 0 points

Preference points (80/20 system, total 20 points):

• Race (black ownership):
• ≥51%: 10 points
• 25.1–50%: 5 points
• 5–25%: 3 points
• <5%: 0 points
• Gender (women ownership):
• ≥51%: 8 points
• 25.1–50%: 4 points
• 5–25%: 2 points
• <5%: 0 points
• Disability: 2 points (doctor's note, Department of Labour confirmation, BEE certificate or equivalent).

Price points: calculated using formula Ps = 80 [1 - (Pt - Pmin)/Pmin].

Highest total points recommended for award.

Scope: Supply, delivery and installation of a high-security perimeter fence at Sentech Franschhoek Site.

Approximate fence length: 70 m (to be verified on site).

Fence height: 1.8 m.

Fence type: High-security Clear View welded-mesh.

Mesh aperture: 12.6 mm × 76.2 mm.

Wire diameter: 3.4 mm.

Panel length: preferably 2.5 m; 3.0 m allowed with approval.

Perimeter posts: 76 × 76 × 3 mm SHS galvanized steel.

Post finish: hot-dip galvanized (SANS/ISO 1461).

Foundations: 600 mm × 400 mm minimum, 30 MPa concrete.

Post caps: moisture-proof/weather-resistant.

Panel fixings: anti-vandal metal security fixtures.

Security topping: 500 mm galvanized concertina coil.

Pedestrian gate: 1 × single-leaf, approx. 1.8 m high.

Vehicle gate: 1 × double-leaf, 5 m overall opening (2 × 2.5 m leaves), approx. 1.8 m high, manual (no automation).

All gates to have heavy-duty hinges, security locks, anti-vandal hardware, stops, and drop bolts (vehicle gate).

Works include: site establishment, setting out, excavation, concrete foundations, fence installation, gate installation, concertina installation, making good, waste removal, final inspection and handover.

Contractor to provide all labour, plant, equipment, materials, temporary works, water and ablution facilities.

Contractor must verify all dimensions and quantities on site before ordering.

Local labour to be used where reasonably practicable.

Site access: gravel roads, may be steep with tight turns; 4x4 vehicles recommended.

Bidders must provide CVs for site foreman with at least 3 years' experience in construction (fencing or civils). Scoring: 3+ years = 20 points, 2 years = 10 points, 1 year or less = 5 points. Bidders must also list completed fencing projects as main contractor (with completion certificates) and provide client reference letters.

Contractor must implement a documented Quality Control Programme, submitted to Sentech for review before work starts. QC must cover material approval, mesh aperture, wire diameter, post dimensions, galvanizing compliance, foundation dimensions, concrete strength, post alignment, panel alignment, security fixings, gate dimensions/operation, concertina installation, and final inspection. Submit product datasheets, manufacturer's technical info, certificates of compliance, galvanizing certificates, concrete test certificates, material certificates, gate hardware specs, warranty certificates, and quality inspection records. No unapproved material substitutions.

Pricing schedule/BOQ with sections: Preliminary and General, High-Security Fencing, Access Gates, and Completion. All rates fully inclusive. Contingencies at 10%, VAT at 15%. Prices in ZAR. Quantities approximate; verify on site. No claims for costs identifiable during site inspection or from scope. Payment based on completed and accepted works per BOQ.

Pricing: All rates to be fully inclusive of labour, materials, plant, transport, supervision, overheads, profit, testing, quality control, health and safety, and all incidentals.

Pricing schedule/BOQ sections:

• Section 1: Preliminary and General (site establishment, OHS, water/ablution).
• Section 2: High-Security Fencing (fence and concertina coil).
• Section 3: Access Gates (pedestrian and vehicle gates).
• Section 4: Completion (cleaning, waste removal, final inspection).

Contingencies: 10% to be added.

VAT: 15% to be added.

Prices in ZAR; no price adjustment without written approval.

Sentech may negotiate market-related prices; if not agreed, bid may be cancelled.

Payment based on satisfactorily completed and accepted works per approved BOQ.

Insurance: Contractor to maintain public liability and contractor's insurance; proof to be submitted when requested.

No bid security or guarantee amount specified.

Mandatory:

• Valid COIDA Letter of Good Standing (nature of business aligned to construction).
• Valid CIDB Certificate: 1 SQ or above.
• Registration on Sentech Supplier Database.
• Tax compliance.
• Valid B-BBEE certificate (to claim preference points).
• Health and Safety File to be submitted and approved before work commences.
• Safety file to be submitted to Sentech OHS Specialist within 7 days after issue of Purchase Order/Safety File Specification.
• Valid mast climbing certificate for each employee assigned to the project.
• Valid medical fitness certificate (issued by Occupational Medical Practitioner) for all employees.
• Public liability insurance.
• COID/FEM registration.
• Health and safety compliance undertaking by CEO/Managing Director.
• Quotation on company letterhead, signed in black ink.

Contractor must comply with OHS Act, Construction Regulations, Sentech Health and Safety Specifications, and site-specific safety requirements. Submit Health and Safety File for approval before work starts; file to include risk assessments, method statements, safe work procedures, emergency procedures, proof of competency, medical fitness certificates, training records, PPE requirements, equipment inspection records, permits, fall protection, excavation safety, first-aid, and incident reporting. All personnel must attend Sentech site induction. Provide suitable PPE. Safety file to be submitted to Sentech OHS Specialist within 7 days after Purchase Order/Safety File Specification. Valid mast climbing certificate and medical fitness certificate for each employee. Public liability insurance and COID/FEM registration required. Health and safety compliance undertaking by CEO/MD. Particular attention to excavation safety, handling sharp mesh and concertina coil, manual handling, cutting/grinding, gate installation, and working near operational telecom infrastructure.

Contractor must prevent pollution, prevent uncontrolled discharge of concrete/cement, store materials responsibly, remove all waste from site, dispose of waste at approved facilities, prevent unnecessary damage to vegetation, reinstate disturbed areas, prevent obstruction of drainage, and keep site clean. No waste to be buried or left on Sentech property.

Contract conditions: Works executed under Sentech contract and procurement conditions, GCC 2025 (3rd Edition) where incorporated, OHS Act, Construction Regulations, SANS, and Sentech specifications. Defects Liability Period: 12 months from Practical Completion. Warranties: minimum 5-year workmanship warranty, plus manufacturer warranties for components, gate hardware, galvanized steel, and security topping. Contract period: contractor to submit construction programme with quotation; detailed programme after appointment. No work until Health and Safety File approved and site handed over. Variations require written approval. Subcontracting requires prior written approval. Contractor responsible for protecting Sentech property; damage repaired at contractor's cost. Insurance: public liability and contractor's insurance required.

Evaluation is in three stages: administrative responsiveness, functional evaluation (with mandatory criteria), and price/preference. Mandatory criteria: valid COIDA Letter of Good Standing and valid CIDB Certificate (1 SQ or above). Functional criteria (100 points): completed fencing projects (up to 30), client reference letters (up to 30), site foreman experience (up to 20), and construction programme (up to 20). Preference points (20) under 80/20 system for black ownership, women ownership, and disability. Price points calculated using the 80/20 formula. Minimum functionality threshold not stated.