Executive AI and data analytics training for four executive managers – saws RFQ 4688/26

Closing date: 20 October 2026 at 11:00

Briefing session: none (N/A)

No briefing session is scheduled (N/A).

Enquiries (SCM):

• Department: Acquisition Department, South African Weather Service
• Email: [email protected]

Submission:

• Email: [email protected]

Submission method: electronic only, by email to [email protected]

Closing date and time: 20 October 2026 at 11:00

Bids must be submitted on the official forms provided; do not re-type them.

Initial all pages of the bid.

Late bids will not be accepted.

Returnable documents (all must be completed and signed where required):

• Annexure A (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule for Services): completed pricing schedule.
• SBD 4 (Bidder's Declaration): discloses any relationship with state employees or the procuring institution.
• SBD 6.1 (Preference Points Claim Form): completed and signed only if claiming preference points.
• Proof of CSD registration: CSD number must be provided.
• SARS Tax Compliance Status PIN or TCS certificate, or CSD number if no PIN.
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) if claiming points.
• Confirmation letter that the service provider is part of a university (mandatory).
• For joint ventures, consortia, trusts or partnerships: signed teaming agreement.
• For subcontracting: proof of subcontracting arrangement.

Disqualification risks:

• Incomplete or unsigned standard bidding documents.
• Failure to provide CSD number or tax compliance evidence.
• Failure to provide the university confirmation letter.
• Bids received after the closing time.

Evaluation is in four phases:

Phase 1 – SCM compliance: completeness and correctness of documentation. Bidders must submit all required documents listed in the submission guidelines.

Phase 2 – Mandatory requirements: the service provider must be part of a university, evidenced by a confirmation letter. Bidders failing this are not evaluated further.

Phase 3 – Functional evaluation: the bidder must provide a detailed curriculum covering the prescribed topics. Weight: 40. Score: 0 if curriculum not provided or materially non-responsive.

Phase 4 – Price and Specific Goals: 80/20 preference point system. Price: 80 points. Specific goals (B-BBEE): 20 points. Total: 100 points.

B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

SAWS may request a final presentation from shortlisted bidders and may conduct site visits to verify infrastructure and capacity.

The South African Weather Service requires the appointment of a training provider to design and deliver an in-person Executive Artificial Intelligence (AI) and Data Analytics training programme for four (4) Executive Managers.

The programme must be instructor-led, interactive and practical, using executive workshops, case studies, facilitated discussions and real-world organisational examples.

Focus areas: strategic use of AI, data-driven leadership, organisational governance, risk management and oversight, performance monitoring and evaluation, responsible AI adoption, organisational transformation, business value realisation, and executive accountability for AI initiatives.

Minimum curriculum topics (14 modules):

1. Introduction to AI and Data Science
2. AI Applications in the Workplace
3. Data Science for Executive Leaders
4. Decision Science and Executive Decision-Making
5. AI for Strategy Formulation and Organisational Transformation
6. Benefits and Business Value of AI
7. Risks, Challenges and Limitations of AI
8. AI Governance and Executive Oversight
9. Monitoring, Evaluation and Performance Management
10. Enterprise Risk Management in the Age of AI
11. Ethical and Responsible Use of AI
12. Building an AI-Ready Organisation
13. Executive AI Leadership Workshop
14. Assessment and Training Deliverables

The bidder must submit a detailed curriculum indicating content, learning outcomes, case studies, practical exercises and executive outcomes for each topic.

Expected outcomes: executives should be able to understand strategic implications of AI, make data-driven decisions, evaluate AI adoption opportunities, govern AI initiatives responsibly, monitor AI risks, establish oversight mechanisms, evaluate AI investments, promote innovation, lead responsible AI implementation, and align AI initiatives with SAWS strategic objectives.

The programme must be instructor-led, interactive and practical, using executive workshops, case studies, facilitated discussions and real-world organisational examples.

The provider must address the prescribed curriculum and provide an executive-level delivery approach appropriate for senior leadership.

The bidder must submit a detailed curriculum indicating content, learning outcomes, case studies, practical exercises and executive outcomes for each topic.

The service provider must have duly approved operational premises with the necessary infrastructure and relevant accreditation by the relevant body.

A due diligence site visit will be carried out at the provider's premises before award.

The provider must provide a scorecard on how its service offering is measured to achieve the objectives of the SLA.

Pricing must be in South African rand and inclusive of VAT.

Bidders must indicate a ceiling price based on total estimated time for all phases, including all expenses, inclusive of VAT.

Provide a cost breakdown of the ceiling price.

Indicate any other costs not included in the price.

State the period required for commencement after acceptance.

State whether rates are firm for the full project period; if not, provide the basis for adjustments (e.g. CPI).

Pricing must be in South African rand and inclusive of VAT.

Bidders must indicate a ceiling price based on the total estimated time for completion of all phases, including all expenses, inclusive of VAT.

Provide a cost breakdown of the ceiling price.

Indicate any other costs not included in the price.

State the period required for commencement of the project after acceptance of the bid.

State whether rates are firm for the full project period; if not, provide the basis for adjustments (e.g. CPI).

Payments will be settled within 30 days from receipt of an invoice.

SAWS may request audited financial statements prior to award to ascertain financial stability.

CSD registration: mandatory; provide CSD registration number.

Tax compliance: must be in order; provide SARS Tax Compliance Status PIN or TCS certificate, or CSD number if no PIN. Each party in a consortium/JV/subcontract must provide separate evidence.

B-BBEE: a valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim preference points.

Mandatory: the service provider must be part of a university, evidenced by a confirmation letter.

Bidders must not be persons in the service of the state, nor have directors/members who are.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

Foreign suppliers must complete the foreign supplier questionnaire in Annexure A if applicable.

The 80/20 preference point system applies. Price: 80 points, Specific Goals (B-BBEE): 20 points.

B-BBEE points: Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.

A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) must be submitted to claim points.

Failure to submit proof of B-BBEE status means no preference points are claimed.

The contract is subject to the General Conditions of Contract (GCC) issued by National Treasury in July 2010.

The successful bidder must sign a written contract form (SBD 7).

A Service Level Agreement (SLA) must be concluded with SAWS upon award; it will form part of the supply agreement and be used to measure and monitor supplier performance.

SAWS may cancel the bid prior to award if needs change, funds are unavailable, no acceptable tenders are received, or there are material irregularities.

SAWS may reject bids that are not in accordance with specifications, have incomplete documents, or where the bidder has committed fraud or corruption.

SAWS may conduct reference/background checks and site visits to verify information and capacity.

Bidders must indemnify SAWS against third-party claims of IP infringement.

Bidders bear all costs of preparing and submitting bids.

Submissions become the property of SAWS and will not be returned.

Joint ventures, consortia, trusts or partnerships must submit a signed teaming agreement.

Subcontracting arrangements must be evidenced.

Payments are due within 30 days of invoice receipt.

POPIA consent is given by submitting the bid; bidders should review SAWS POPIA policy on www.weathersa.co.za.

Bidders must be registered on the CSD and provide their CSD number.

Bidders must be tax compliant and provide a TCS PIN or certificate, or CSD number if no PIN.

The service provider must be part of a university and provide a confirmation letter.

Bidders must not be persons in the service of the state, nor have directors/members who are.

Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

Foreign suppliers must complete the foreign supplier questionnaire if applicable.

Evaluation is in four phases: Phase 1 SCM compliance, Phase 2 Mandatory requirements (university affiliation), Phase 3 Functional evaluation (curriculum, weight 40), Phase 4 Price and Specific Goals (80/20).