Accredited iso 9001:2015 certification body for the saws quality management system (2 years)

Enquiries

• Department: SCM: Acquisition Department, South African Weather Service
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Submission method: email only

• Submission email: [email protected]
• Closing time: 11:00 on 12 October 2026; late bids are not considered
• Bid validity: 60 days from the closing date
• Bidders must use the official forms issued with the RFQ; retyped forms are not accepted
• All pages of the bid must be initialled
• Returnable documents:
• Annexure A (Invitation to Bid): bidder and supplier details, signed as the offer cover page
• Annexure B (General Conditions of Contract): accepted as part of the bid
• Annexure C (Bidder's Disclosure, SBD 4): discloses state employment or connections of directors, members or shareholders
• Annexure F (Preference Points Claim Form): claims preference points under the Preferential Procurement Regulations 2022
• Annexure G (Pricing Schedule and Financial Proposal): non-submission or an incomplete schedule disqualifies the bid
• Annexure H (Specifications / Terms of Reference) together with the bidder's technical / functional response
• Annexure i (POPIA Supplier Notice and Consent form): consents to processing of personal information
• Any other documentation issued with the bid
• Joint ventures, consortia, trusts and partnerships must submit a signed teaming agreement
• Subcontracting arrangements must be supported by proof, such as a subcontracting agreement between the main bidder and the subcontractor
• Disqualification risks:
• Late submission
• Incomplete or missing Pricing Schedule (Annexure G)
• Incomplete standard bidding documents or forms not submitted in the prescribed format
• Bids that do not meet the Specifications / Terms of Reference
• Tax matters not in order with SARS
• A proven corrupt or fraudulent act in competing for a contract
• Any attempt to influence the award decision

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points
• No proof submitted for specific goals is treated as not claiming those points

Evaluation stages:

• Administrative compliance and completeness of the returnable documents
• Technical / functional evaluation against the Specifications / Terms of Reference (Annexure H)
• Shortlisted bidders may be required to present their service offering to the evaluation committee
• Due diligence site visit at the bidder's premises before award
• Preference points applied on the 80/20 system
• SAWS may conduct reference and background checks to verify information, confirm the firm's existence and track record, identify owners and affiliations, and verify qualifications
• SAWS may award the bid in whole to one bidder or partially to more than one bidder

Appointment of an accredited certification body to provide ISO 9001:2015 certification services for the South African Weather Service Quality Management System.

• Contract period: 2 years
• The certification body must hold accreditation from the relevant accreditation body
• The bidder must have approved operational premises with the infrastructure needed to deliver the services
• A due diligence site visit will be conducted at the service provider's premises before award
• Shortlisted bidders may be required to present their service offering in line with the scope of work
• SAWS may conduct site visits to confirm the firm's existence and validate its capacity, employees and administration office

The service is the certification of SAWS's Quality Management System against ISO 9001:2015.

• The certification body must be accredited by the relevant accreditation body
• The bidder must have approved operational premises with the necessary infrastructure to deliver the services
• A due diligence site visit is conducted at the service provider's premises before award
• The successful bidder must conclude a Service Level Agreement with SAWS, forming part of the supply agreement, to measure, monitor and assess performance
• The successful bidder must provide a scorecard showing how its service offering is measured
• SAWS may conduct reference and background checks and site visits to verify the firm's existence, capacity, employees and administration office

Pricing

• Pricing must be submitted on the Pricing Schedule and Financial Proposal (Annexure G); an incomplete or missing schedule disqualifies the bid
• Prices quoted may not vary from the bid prices unless a price adjustment is authorised

Payment

• Invoices are settled within 30 days of receipt, unless otherwise agreed before award

Financial capacity

• SAWS may request the bidder's latest audited financial statements before award to confirm financial stability; failure to provide them on request may result in rejection
• SAWS may decline to award if the bid price is not market related

Registration and tax

• Bidders must be registered on the Central Supplier Database (CSD) or provide a SARS Tax Compliance Status (TCS) PIN
• A printed TCS certificate may be submitted with the bid
• Consortia, joint ventures and subcontractors must each submit a separate TCS certificate, PIN or CSD number
• Tax matters must be in order with SARS; no award will be made to a bidder whose tax matters are not in order
• Foreign suppliers with no South African tax obligations or trading history must complete the foreign supplier questionnaire in Annexure A

B-bbee

• A B-BBEE status level verification certificate or a sworn affidavit (for EMEs and QSEs) must be submitted to claim preference points
• B-BBEE status level and the choice between certificate and sworn affidavit are declared in Annexure A

Exclusion

• No bids will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified
• Failure to provide or comply with the tax and registration particulars may render the bid invalid

Accreditation

• The bidder must be an accredited certification body for ISO 9001:2015

The bidder indemnifies SAWS against third-party claims of patent, trademark or industrial design infringement arising from use of the goods or services.

• Payment: within 30 days of receipt of invoice, unless otherwise stated or agreed before award
• Joint ventures, consortia, trusts and partnerships must submit a signed teaming agreement

The successful bidder must conclude a Service Level Agreement with SAWS, forming an integral part of the supply agreement, to measure, monitor and assess performance.

• The successful bidder must provide a scorecard showing how its service offering is measured
• SAWS may require shortlisted bidders to present their service offering to the evaluation committee
• SAWS may conduct site visits to verify the firm's existence, capacity, employees and administration office
• The service provider must have approved operational premises with the necessary infrastructure and relevant accreditation
• A due diligence site visit is carried out at the service provider's premises before award

Bidders must comply with their tax obligations and submit a SARS PIN or TCS certificate, or a CSD number.

• No bids will be considered from persons in the service of the state, or companies with directors or members in the service of the state
• Foreign suppliers must complete the questionnaire in Annexure A
• Failure to provide or comply with these particulars may render the bid invalid