Snake awareness training for environmental monitors – national tender (DFFE)

Closing date and time: 18 November 2026 at 12:00

Training dates (proposed):

• Maphelane, Eastern shores, St Lucia, Western shores, Cape Vidal, Crocodile Centre, St Lucia Security office, False Bay: January 2027, 58 people, 1 day
• Ozabeni, Lake Sibaya, Sodwana bay, Sodwana bay Security, Community Hall: 31 January 2027, 31 people, 1 day
• UMkhuze, Mantuma hall: 16 January 2027, 16 people, 1 day
• Manzengwenya, Kosi Bay, Manguzi, banganek, Education centre or Tribal: 25 January 2027, 25 people, 1 day

Validity period: 90 days after submission of quotations.

Enquiries (bidding procedures):

• Contact: Bids Representative
• Email: [email protected]

Submission address:

iSimangaliso Wetland Park Offices

The Dredger Harbour

St Lucia, 3936

GPS: Latitude -28.362936, Longitude 32.412032

Submission method: email to [email protected] or hand delivery to iSimangaliso Wetland Park Offices, The Dredger Harbour, St Lucia, 3936 (GPS: -28.362936, 32.412032).

Closing time: 18 November 2026 at 12:00. Late bids are not accepted.

All bids must be on official forms, completed in black ink (not typed), and signed.

Returnable forms and documents:

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 3.3 (Pricing Schedule – Professional Services): ceiling price, rates, and expenses.
• SBD 4 (Declaration of Interest): discloses any state employment or relationship with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims specific goals points.
• SBD 8 (Declaration of Past SCM Practices): declares no abuse of supply chain systems.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion.
• SBD 7.2 (Contract Form – Services): signed contract undertaking.
• Authority to Sign RFQ: proof of signatory authority.
• Central Supplier Database (CSD) full report.
• Proof of company registration.
• Valid SARS Tax PIN.
• Service fee/quotation.
• Pro forma Service Agreement: all blank sections completed, each page initialled, signature page signed and witnessed.
• Proof of specific goals: director's ID or proof of residence.
• Certified qualifications and CVs for all team members.

Disqualification risks:

• Missing any mandatory document or form.
• Not registered on CSD or no full CSD report.
• Listed on National Treasury restricted suppliers database or Register for Tender Defaulters.
• Being an employee of the state.
• No proof of previous experience (reference/award letter/purchase order).
• Ambiguous or conditional pricing.
• Attempted influence or collusion.
• Previous contract failure.
• All correspondence and quotes must be in English.

Evaluation stages:

1. Functionality (100 points) – minimum threshold 70%. Bidders scoring below 70% are not evaluated further.
2. Price and Specific Goals – 80/20 preference point system (RFQ value above R30,000 up to R1,000,000).

Functionality criteria (weighted):

• Key Personnel Capacity (30 points): team must include a qualified facilitator or assessor and a qualified moderator, both accredited by a relevant body. Attach certified qualifications and CVs.
• Proposal and Methodology (30 points): approach based on the unit standard, showing understanding of scope from start to finish, including project timeline. Scoring ranges from excellent to no submission.
• Proof of Previous Appointments (40 points): award letter/purchase order/reference letter for similar projects – 10 points per letter. Referees must have contact details, amount, and be signed.

Specific goals (80/20 system points):

• Black woman ownership: 4
• Black youth ownership: 4
• Local service provider (uMkhanyakude District Municipality or uMfolozi Local Municipality): 4
• Black ownership more than 51%: 4
• Disabled Black person at least 51%: 4

Total specific goals: 20 points.

Scope: Provide non-accredited Snake Awareness Training to Environmental Monitors at iSimangaliso Wetland Park Authority.

Course: Snake Awareness Training, unit standard ID 261619 or 12620 or 22971 or 57829 or similar.

Total participants: 130, trained in groups per area.

Training duration: 1 day per group.

Training venues (proposed):

• St Lucia Auditorium (Maphelane, Eastern shores, St Lucia, Western shores, Cape Vidal, Crocodile Centre, St Lucia Security office, False Bay)
• Sodwana Community Hall (Ozabeni, Lake Sibaya, Sodwana bay)
• Mantuma hall (UMkhuze)
• Manguzi Education centre or Tribal (Manzengwenya, Kosi Bay, Manguzi, banganek)

Service provider responsibilities:

• Design and implement a training programme per unit standard.
• Provide training content that is participatory, adult-appropriate, simple, aligned with the Protected Areas Act, and up-to-date, with visual aids.
• Provide course price per person including meals and VAT.
• Name facilitators and their qualifications.
• Be available for training dates as coordinated; minimum one week (five working days) notice for preparation.
• May be required to conduct training at multiple venues simultaneously.
• Organise own transport and accommodation for facilitators.
• Provide lunch and refreshments at each session; claim costs on invoice.
• Provide each participant a course pack/manual; submit a copy as Portfolio of Evidence (POE) with invoice.
• Capture photographic evidence for the report.
• Ensure participants sign NRM attendance register; report missing participants.
• Report any challenges timeously.

Reporting requirements:

• Signed NRM original attendance registers.
• Confirmation letters of learners declared competent (to iSimangaliso and DFFE).
• Database of learners.
• Certificates of attendance and list of learners to receive accredited certificates with estimated date.
• Narrative training report with pictures.
• Training invoice and statement.
• SCM related documents.

Minimum requirements for service provider:

• Accreditation with relevant SETA or QCTO.
• Extensive experience in the trainings quoted, understanding of unit standards and NQF.
• Team of qualified facilitator, moderator, and assessor (certified qualifications and CVs).
• Ability to design training programme with clear methodology, assessment, outcomes, and report writing track record.
• Capacity to deliver training for large numbers simultaneously.
• Knowledge of iSimangaliso Wetland Park and surrounding areas; previous work with iSimangaliso is an advantage.
• Knowledge of DFFE Natural Resource Management Programmes (Working for Water and Working for Wetlands); previous work is an advantage.

Location: Training conducted at venues proposed by iSimangaliso; preparation may be done at provider's office.

Approach and methodology: The bidder must provide a proposal showing understanding of the scope of work from start to finish, including a project timeline. The methodology should be based on the unit standard.

Training delivery:

• The service provider will be informed of proposed training dates by project coordinators and must confirm availability.
• Minimum one week (five working days) notice for preparation.
• Training may be conducted at various venues simultaneously, requiring multiple facilitators.
• The provider is responsible for own transport and accommodation for facilitators.
• Training sessions must include breaks and lunch; provider organises lunch and refreshments and claims costs on invoice.
• Each participant receives a course pack/manual; a copy must be submitted as Portfolio of Evidence (POE) with invoice.
• Photographic evidence must be captured and included in the report.
• Provider must ensure participants sign the NRM attendance register and report any missing participants.
• Provider must report any challenges timeously.

Reporting: Training report must include signed NRM attendance registers, confirmation letters of learners declared competent, database of learners, certificates of attendance, narrative report with pictures, training invoice and statement, and SCM documents.

Minimum requirements:

• Accreditation with relevant SETA or QCTO.
• Extensive experience in providing the quoted trainings and understanding of unit standards and NQF.
• Team must include qualified facilitator, moderator, and assessor (attach certified qualifications and CVs).
• Ability to design training programmes with clear methodology, assessment, outcomes, and report writing track record.
• Capacity to deliver training for large numbers simultaneously.
• Knowledge of iSimangaliso Wetland Park and surrounding areas; previous work with iSimangaliso is an advantage.
• Knowledge of DFFE Natural Resource Management Programmes (Working for Water and Working for Wetlands); previous work is an advantage.

Evaluation: Key personnel capacity (30 points) – qualified facilitator/assessor and moderator with accreditation. Proof of previous appointments (40 points) – award letter/purchase order/reference letter for similar projects, 10 points per letter; referees must have contact details, amount, and be signed.

Pricing format: SBD 3.3 Pricing Schedule (Professional Services).

Bidders must indicate a ceiling price based on total estimated time for completion, including all expenses and all applicable taxes.

Provide hourly and daily rates for personnel involved.

Provide phases, cost per phase, and man-days.

Travel expenses: only actual costs recoverable; specify rate/km and total km, class of air travel, etc. Proof must accompany certified invoices.

Other expenses (e.g., accommodation, telephone, reproduction) must be specified; proof required.

Rates must be firm for the full contract period unless otherwise stated with basis for adjustment (e.g., CPI).

Pricing schedule includes:

• Snake Awareness 1 x 130: amount to be quoted.
• Meals (lunch) x 130: amount to be quoted.

Travel, meals, and accommodation claims must be per SARS and Department of Transport regulations; all disbursements must be approved by iSimangaliso Authorised Official.

Payment: within 30 days of Finance receiving invoice. No upfront payments.

Professional fees: proposed consultancy rates may not exceed National Treasury, DPSA fees guidelines, or relevant professional body guidelines.

Travelling costs must be based on SARS rate or iSimangaliso policy.

CSD registration: Must be registered on Central Supplier Database and submit full CSD report.

Tax compliance: Must have valid SARS Tax PIN; TCS certificate may be submitted. For consortia/JVs/subcontractors, each party must submit separate TCS/CSD.

Company registration: Proof of company registration required.

State employees: Bids from persons in service of the state, or companies with directors who are state employees, will not be considered.

Restricted suppliers: Must not be listed on National Treasury restricted suppliers database or Register for Tender Defaulters.

SBD forms: All attached SBDs must be completed in black ink (not typed).

Authority to Sign RFQ: Required.

Specific goals proof: Director's ID or proof of residence for director or company.

Accreditation: Relevant SETA or QCTO accreditation required.

Team qualifications: Qualified facilitator, moderator, and assessor with certified qualifications and CVs.

B-BBEE: Preference points for specific goals (not standard B-BBEE level) – see evaluation criteria.

No specific OHS requirements stated beyond general compliance with Park rules and directives. The service provider must abide by Park rules and directives as amended from time to time.

The service provider is liable for any damage caused to the environment, as defined in the National Environmental Management Act, by the provider, invitees, collaborators, assistants, or employees. The provider must bear the cost of rehabilitation or restoration of such damage or mitigation measures as directed by iSimangaliso.

iSimangaliso reserves the right to:

• Enter negotiations with a prospective service provider regarding any terms and conditions, including price.
• Not accept the lowest quotation.
• Correct any mistakes identified at any stage.
• Cancel or terminate the RFQ at any stage, including after closing date or after evaluation.
• Accept part of the terms of reference rather than the whole.

Professional fees: proposed consultancy rates may not exceed National Treasury, DPSA fees guidelines, or relevant professional body guidelines.

Travelling costs must be based on SARS rate or iSimangaliso policy.

Delivery of quotations: email to [email protected] or hand delivery to iSimangaliso Wetland Park Offices, The Dredger Harbour, St Lucia, 3936.

Evaluation stages:

1. Functionality (100 points) – minimum threshold 70%. Bidders scoring below 70% are not evaluated further.
2. Price and Specific Goals – 80/20 preference point system.

Functionality criteria:

• Key Personnel Capacity (30 points): qualified facilitator/assessor and moderator with accreditation.
• Proposal and Methodology (30 points): understanding of scope, project timeline.
• Proof of Previous Appointments (40 points): award letter/purchase order/reference letter for similar projects – 10 points per letter.

Specific goals as per table above.

Disqualification criteria: missing mandatory documents, no CSD report, restricted supplier, state employee, no proof of experience, ambiguous/conditional pricing, influence or collusion, previous contract failure.