Supply and installation of bird proofing for various buildings – RFQ in western cape

Closing date: 18 November 2026 at 11:00

Compulsory briefing and site inspection: 11 November 2026 at 11:00

• Venue: Armscor Dockyard, Simon's Town – Construction boardroom
• RSVP by 10 November 2026

Quotation validity: 90 days from bid closing date

Enquiries deadline: at least three working days before closing date

Enquiries and submissions:

• Email: [email protected]

Security registration enquiries:

• Email: [email protected]
• Address: The Security Registration, Private Bag X337, Pretoria, 0001

Delivery address:

Armscor Dockyard, Transit Store, Cole Point, East Yard, St George's Street, Simon's Town

Submission method: email only, to [email protected], on or before the closing date and time.

• Email must be in PDF format, protected against modification, deletion or addition.
• Financial/pricing information must be in a separate attachment from the technical/functional response.
• Mark the email and attachments with the RFQ number and bidder's name.
• Do not copy (cc) or blind copy any other Armscor official; doing so automatically disqualifies the quotation.
• Email at least one hour before closing to allow for transmission delays; late emails are not accepted.
• Armscor is not responsible for transmission failures, file size, illegibility, or incomplete bids.

Returnable documents (all must be included):

• CSD registration report or unique registration reference number.
• Valid tax clearance certificate or SARS-issued verification PIN (supplying the PIN authorises Armscor to verify tax status).
• CIPC registration documents listing all members with percentages.
• Valid B-BBEE status proof for the bidder and any sub-contractors.
• Local production and content declarations where applicable (Annexures C, D and E, DTIC exemption letter, manufacturer's letter).
• Quotation on company letterhead, clearly showing item description, unit of measure, quantities, unit price and line-item totals.
• Completed CIPC Beneficial Ownership Declaration (latest lodged with CIPC).
• Company registration documents with latest share register and share certificates signed by the Company Secretary or registered auditor.
• Municipality bill or local councillor letter (not older than 3 months); if a lessee, also the lease agreement.
• At least two client reference letters (see evaluation criteria).

Disqualification risks:

• Late or incomplete submissions.
• Sending the quotation to any Armscor official other than the designated email.
• Failure to attend the compulsory briefing and site inspection.
• Failure to meet any critical criterion.

Evaluation phases:

• Phase 1: Mandatory requirements (CSD, tax, CIPC, B-BBEE, local content).
• Phase 2: Critical criteria / functionality (paper-based).
• Phase 3: Functionality presentation/demonstration/site inspection (if applicable).
• Phase 4: Price and specific goals.
• Phase 5: Objective criteria.

Critical criteria (failure of any single criterion eliminates the bid):

• Attendance at the compulsory briefing and site inspection on 11 November 2026 at 11:00 at Armscor Dockyard, Simon's Town; attendance registers must be signed.
• At least two client reference letters, signed by an authorised client representative or Principal Agent, confirming: bidder name, project description, that the project included at least two of the specified bird-proofing products, and the project completion date. Letters must include contact details (email and telephone).

Preference point system (80/20):

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points
• Price points formula: Ps = 80 (1 - (Pt - Pmin) / Pmin), where Pt is the price under consideration and Pmin is the lowest acceptable price.

Specific goals (RDP Programme – Promotion of SMMEs):

• EME/QSE 100% black-owned: 20 points
• EME/QSE at least 51% black-owned: 18 points
• EME/QSE at least 35% black-owned: 16 points
• EME/QSE at least 25% black-owned: 10 points

Objective criteria:

• Bids may be rejected based on proven poor performance in previous Armscor projects.
• Bidders blacklisted, restricted, or guilty of fraud or misrepresentation (e.g., tax or financials) will be eliminated.
• Armscor may reject bidders failing a financial stability assessment.
• Abnormally low prices may be disregarded.
• Armscor may award in part or in full, and may negotiate with preferred bidders.

Scope: Supply, deliver and install bird-proofing systems at Armscor Dockyard, Simon's Town, Western Cape, covering:

• HDPE bird netting
• PVC strip curtains
• Birdcomb / bird spikes
• Welded mesh
• Stainless-steel brackets, mounting hardware, screws, anchors, fasteners and accessories
• Installation equipment and tools
• Site measurements and verification
• Installation, adjustment, securing, waste removal, final inspection and handover

Affected buildings:

• Building 621 – Shipwrights and Welders
• Building 656 – Docking Party Workshop
• Building 675 – Waterfront Services / Crane Workshop

Key installation requirements:

• Building 621: vertical bird netting above PVC strip curtains at South elevation entrances (A, B, D zones); netting above wood sliding doors; netting under roof apex ventilation (approx. 20 m each on West and East elevations); birdcomb over approx. 80 m on external vertical cladding and approx. 16 m on cladding against asbestos roof overhang; welded mesh to close 1.2 m openings in asbestos cladding above the electrical distribution board in C-Zone.
• Building 656: bird-proof all external doors, work areas, welding bay, roof openings, roof-edge and ventilation openings; seal internal routes into work areas, stores, offices, mess/change areas and circulation spaces; install birdcomb/spikes at perching/roosting locations.
• Building 675: bird-proof all workshop doors, work areas, roof openings and high-level openings; install deterrents at perching/roosting locations; preserve roof drainage, ventilation and maintenance access.

Material specifications:

• Bird netting: 100% virgin HDPE with UV stabilisers; density 0.941–0.965 g/cm³; tensile strength at yield 26–33 MPa; melting point 130–135°C; water absorption <0.01%; HALS or carbon black masterbatch 3–5% by weight; retain ≥80% tensile strength after 1000–5000 hours QUV weathering; lifespan 5–10 years; operating temperature -40°C to +80°C.
• PVC strip curtains: industrial-grade PVC; density 1.22 g/cm³; surface resistivity 10^10 ohm; water absorption ~0.2%; low toxicity, cadmium-free, silicone-free; temperature range -13°C to +50°C; strip width 300 mm; heavy-duty grade.
• Bird spikes/birdcomb: mild steel, hot-dip or electro-galvanised; 1.6 mm thick; 100 mm spike height; 60–80 mm coverage width.
• Welded mesh: suitable for external use, secured to structure, must not obstruct electrical distribution board.

Installation specifics:

• PVC strip curtains installed below bird netting, fixed to 12 mm equal angle, approx. 3650 mm above finished floor level, with adequate overlap.
• Birdcomb installed externally following roof/cladding profile, securely fixed, continuous protection.
• Must not obstruct doors, rails, equipment movement, emergency exits, ventilation or access.

General requirements:

• Completion within 6 months from order placement.
• Provide all labour, supervision, tools, equipment, consumables and access equipment.
• Comply with Armscor Dockyard SHE Contractor Management Practice (AK-PRAC-11032).
• Provide method statements and risk assessments for approval before commencement.
• Warranty of at least 24 months on the bird-proofing system.

Quality standards: bird-proofing materials must comply with specified ASTM and ISO standards (e.g., ASTM D638, D792, D1505, D257, G154; ISO 1183, ISO 62).

Installation must be complete and fit for purpose.

Final inspection and handover required.

Method statements and risk assessments must be submitted for approval before commencement.

Quotation must be on company letterhead, clearly showing item description, unit of measure, quantities, unit price and line-item totals.

Show subtotal (excluding VAT), VAT, and total (including VAT).

Financial/pricing information must be in a separate attachment from the technical/functional response.

Payment terms: 30 days after service rendered and invoice submitted.

Payment terms: 30 days after service rendered and invoice/statement submitted.

Pricing format: Quotation on company letterhead, clearly showing item description, unit of measure, quantities, unit price and line-item totals. Show subtotal (excluding VAT), VAT, and total (including VAT).

Financial stability: Armscor may reject bidders failing a financial stability assessment.

Abnormally low prices may be disregarded.

Mandatory compliance:

• CSD registration (National Treasury Central Supplier Database).
• Valid tax clearance certificate or SARS-issued verification PIN; tax compliance checked at evaluation, order placement and before payment.
• CIPC registration documents listing all members with percentages.
• CIPC Beneficial Ownership Declaration (latest lodged).
• B-BBEE status proof: either a B-BBEE Sworn Affidavit (fully completed, deposed and signed before a Commissioner of Oaths on the same day, no contradictions, commissioner's credentials reflected), or a B-BBEE Certificate from CIPC or a SANAS-accredited verification agency. For unincorporated JV/consortium, a consolidated certificate in the JV name is required. Status must be based on latest financial year-end.
• Local content and production: where applicable, submit completed Annexures C, D and E, DTIC exemption letter, and manufacturer's letter. Designated sectors list available at the dtic website.
• Locality: submit municipality bill or local councillor letter (not older than 3 months); if lessee, also lease agreement; if owner, bill in bidder's name.
• Security registration: bidders must electronically register for security on the Armscor website to be considered for orders administered by Armscor.
• No CIDB grading specified.

Comply with the Occupational Health and Safety Act.

Comply with Armscor Dockyard SHE Contractor Management Practice (AK-PRAC-11032).

Provide method statements and risk assessments for approval before commencement.

Use suitable non-combustible welded mesh in welding bay areas.

Do not obstruct emergency exits, ventilation, or access.

Work safely with minimum disruption to Dockyard operations.

Contract duration: installation and commissioning to be completed within 6 months from order placement.

Warranty: at least 24 months on the bird-proofing system.

Payment: 30 days after service rendered and invoice submitted.

Armscor may award in part or in full, and may negotiate with preferred bidders.

Armscor may cancel the bid or any part thereof.

Bidders with poor performance records, blacklisted status, or fraud/misrepresentation will not be awarded.

Bidders failing financial stability assessment may be rejected.

Abnormally low prices may be disregarded.

Evaluation phases: mandatory requirements, critical criteria/functionality, presentation/demonstration/site inspection, price and specific goals, objective criteria.

Critical criteria: attendance at compulsory briefing and site inspection; at least two client reference letters.

Preference points: 80 for price, 20 for specific goals.

Objective criteria: poor performance, blacklisting, fraud, financial instability, abnormally low prices.