Supply and delivery tender for department of land reform and rural development – 80/20 preference points, kimberley

Closing date: 23 October 2026 at 11:00

Briefing session: none (no briefing session).

Technical enquiries:

• Name: Mr Itumeleng Mashune
• Telephone: 053 830 4000 / 079 876 0481
• Email: [email protected]

Bid-related enquiries:

• Name: Ms Tshegofatso Chubane
• Telephone: (053) 830 4000
• Email: [email protected]

Submission/Physical address:

Department of Land Reform and Rural Development

Corner Knight & Stead Street

Court Building, 6th Floor

Kimberley, 8301

Bid box location: 6th floor reception area.

Submission method: sealed envelope, hand-delivered to the bid box.

Envelope must show: bidder name and address, and closing date and time.

Delivery address: Bid box, 6th floor reception area, Department of Land Reform and Rural Development, Corner Knight & Stead Street, Court Building, Kimberley, 8301.

Bids must reach the correct address before closing time; late or misdirected bids are disqualified.

Returnable forms (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): bidder details, signed as offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director, shareholder or controlling person is employed by the state or connected to the procuring institution; false disclosure disqualifies the bid.
• SBD 6.1 (Preference Points Claim): claims B-BBEE/specific-goal points; incomplete proof means points are not awarded.
• SBD 6.2 (Local Production and Content): fully completed and signed if claiming local-content points.
• SBD 7 (Contract Form): to be signed by the successful bidder.
• GCC (General Conditions of Contract) forms part of the bid.
• Authority to sign: proof of authority (e.g. resolution of directors) must be attached.
• CSD registration: bidders must be registered on the Central Supplier Database; provide CSD number.

Bids must be on official forms (not re-typed) unless submitted online.

Sole agents/suppliers must indicate market price after discount or net profit before tax.

Validity period: 90 days.

Preference point system: 80/20 (price 80 points, specific goals 20 points).

Price: 80 points (lowest acceptable tender scores maximum).

Specific goals (20 points total):

• Ownership by persons without franchise before 1983/1993 Constitutions: 8 points.
• Female ownership: 5 points.
• Disability: 2 points.
• Youth: 2 points.
• Locality: 3 points.

Proof required per goal: certified ID, company registration/CSD report for ownership claims; doctor's letter for disability; municipal services account, lease agreement, or signed/stamped/dated ward councillor/traditional authority letter for locality.

No minimum qualifying score stated.

Evaluation stages: price and specific goals considered; substantiation of claims may be required.

Scope: Appointment of service providers to provide mediation and conciliation services to Communal Property Associations (CPAs) and ESTA matters.

Contract term: 5 years.

Province: Northern Cape.

No further technical specifications provided in the document.

The supplier must conform to standards in bidding documents and specifications. Inspections and tests may be carried out; costs for non-complying supplies are for the supplier. No specific quality management system or certification required.

Pricing schedule (SBD 3.1 or similar) must be completed. Price scored out of 80 points under 80/20 system. No bill of quantities or schedule of rates provided in the extract.

Pricing: 80 points of the 100-point evaluation.

Specific goals: 20 points.

No bid security, performance security, retention, or payment terms specified in the extract.

No financial capacity/turnover threshold stated.

Tax compliance: bidders must be tax compliant; provide TCS PIN or CSD number. Tax compliance status may be verified via CSD; a printed TCS may be submitted with the bid.

CSD: Mandatory registration on Central Supplier Database; provide CSD number.

B-BBEE: Submit B-BBEE certificate (or sworn affidavit for EMEs/QSEs) to claim preference points. Proof required for each specific goal.

Local content: SBD 6.2 must be completed and signed if claiming local-content points.

SBD 4: Declaration of Interest must be completed.

SBD 9: Certificate of Independent Bid Determination (no collusion) implied in the declarations.

Authority to sign: proof of authority (resolution, etc.) must be attached.

No CIDB grading or professional registration required (service contract).

Foreign suppliers: must indicate residency/branch status; tax compliance not required if not RSA resident.

Bidders on Register for Tender Defaulters or List of Restricted Suppliers are disqualified.

No specific health, safety, or environmental requirements beyond GCC clauses on standards and inspection. No OHS plan or safety file required per the extract.

General Conditions of Contract (GCC) apply to all bids and contracts unless superseded by Special Conditions of Contract (SCC). Key obligations:

• Performance security: successful bidder must furnish within 30 days of award notification, in a form acceptable (bank guarantee, irrevocable letter of credit, cashier's cheque) and amount per SCC.
• Performance security returned not later than 30 days after completion of obligations.
• Payment: within 30 days of a valid invoice.
• Prices: fixed for the contract term unless otherwise stated in SCC.
• No assignment of obligations without purchaser's written consent.
• Subcontracts must be notified in writing.
• Penalties: calculated at current prime interest rate per day of delay; possible termination if delay persists.
• Termination for default: for failure to deliver/perform, corrupt or fraudulent practices; restriction from public business up to 10 years.
• Insolvency: purchaser may terminate without compensation.
• Disputes: attempt amicable resolution, then mediation, then court.
• Governing law: South African law; contract in English.

No briefing session. Bids must be submitted in a sealed envelope with bidder name, address, and closing date/time, addressed to the Director: Finance and Supply Chain Management, Provincial Shared Service Centre, Northern Cape, and deposited in the bid box at the specified address. Validity period: 90 days.

The 80/20 preference point system applies. Points: price (80), specific goals (20). Specific goals and proof requirements are listed in the main evaluation criteria section.