Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
259 Kingsway Street - Bergville - Bergville - 3350
Organization Type
GOVERNMENT
Published
05 Nov 2026
OCDS Reference
ocds-9t57fa-177039
Okhahlamba local municipality is establishing a three-year panel of suppliers for protective clothing and uniforms worn by epwp workers, general workers, administrative staff, traffic officers, disaster management personnel and firefighters. The range covers conti-suits, safety boots, rainwear, work shirts and trousers, high-visibility garments, embroidered corporate and firefighting uniforms, and nfpa 1971 structural firefighting suits, hoods, gloves, boots and helmets, all branded with the municipal logo. Bidders must first score at least 70% on functionality, which is earned through a portfolio of past protective-clothing orders of r50 000 or more and prior work for municipalities or government departments, before price and specific goals are weighed on the 80/20 system. The most consequential consideration is that firefighting items carry strict nfpa 1971 certification and a sabs manufacturing capability report NO older than twelve months, without which the tender is void.
Closing: sealed bids must reach the bid box at 259 Kingsway Street, Bergville, by 12:00 on 08 December 2026; late, faxed and e-mailed bids are rejected.
Functionality gate: bidders scoring below 70% out of 100 are excluded before price is considered; points come from up to seven appointment letters or purchase orders of at least R50 000 each from the past five years (70 points) and up to five recent municipalities or government departments (30 points).
Preference points: evaluated on the 80/20 system, with 80 points for price and 20 for specific goals claimed on the preference points claim form.
Compulsory documents: CSD full report not older than three months, SARS tax compliance status PIN or CSD number, company registration certificate, certified director identity documents, B-BBEE certificate, rates statement or lease agreement, proof of SABS approval, and a bank rating letter.
Firefighting certification: NFPA 1971 certificates of compliance from an accredited test house must accompany the bid for structural firefighting suits, hoods, gloves, boots and helmets, and a SABS Manufacturing Capability Report no older than twelve months is mandatory or the tender is void.
Branding: every garment must be embroidered with the Okhahlamba Municipal logo and name, with EPWP garments carrying the EPWP logo in yellow on the front right and back.
Bid validity: bids must remain open for 90 days from the lodgement date, and the municipality may request samples or presentations from shortlisted suppliers before award.
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Date & Time
Tuesday, 08 December 2026 - 12:00
Venue
null
Categories
Request for Bid(Open-Tender)
259 Kingsway Street - Bergville - Bergville - 3350
Recommended Certifications
Having these can improve your winning chances: SABS Product Certification, NRCS Certification
AI Document Analysis Stages
Description
Source: PROTECTIVE CLOTHING 2026.pdf05 Nov
2026
Tender Published
Tender was published
08 Dec
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
PROTECTIVE CLOTHING 2026.pdf
Supply and delivery of protective clothing and uniforms for EPWP workers, general workers, admin workers, traffic officers, disaster management personnel and firefighters, embroidered with the Okhahlamba Municipal logo, under a three-year panel appointment. The scope covers conti-suits, safety boots, rainwear, high-visibility garments, corporate fire-service uniforms and NFPA-compliant structural firefighting ensembles.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Okhahlamba Local MunicipalitySecure Okhahlamba tenders with AI Discovery, winter‑safety compliance, and intelligence for Bergville and Drakensberg.
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Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 293 715
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Appointment of the panel for supply and delivery of protective clothing (EPWP, general workers, admin workers, traffic officers & fire fighters) for the period of three years
Important Dates
Source: PROTECTIVE CLOTHING 2026.pdf (TENDER)Briefing session: 05 November 2026 (not compulsory)
Closing date: 08 December 2026 at 12:00
Contact Information
Source: PROTECTIVE CLOTHING 2026.pdf (TENDER)SCM contact: Thulile Maphalala, Email: [email protected], Telephone: 036 – 448 8056/ 087 086 9209, Facsimile: 036 – 448 1986
Technical contact: L Mazibuko at Tel: 083 503 2239
Submission/ delivery address: 259 Kingsway Street (opposite to Astron Garage), Bergville, 3350 or P.O. Box 71, Bergville, 3350
Submission Guidelines
Source: PROTECTIVE CLOTHING 2026.pdf (TENDER)Closing time: 12:00 on 08 December 2026
Submission method: deposit at bid box 259 Kingsway Street Bergville 3350 or post to P.O. Box 71 Bergville 3350
Forms: official forms in black ink only; no facsimile or e-mailed bids
Returnable forms: MBD 3.1 pricing schedule, MBD 4 declaration of interest, MBD 8 past supply chain management practices, MBD 9 certificate of independent bid determination, preference points claim form, particulars of bidder, form of acceptance and declaration, MBD 7 contract form on award
Failure to fully comply may result in bid disqualification
Bid validity: 90 days from date lodged
Evaluation Criteria
Source: PROTECTIVE CLOTHING 2026.pdf (TENDER)Functionality minimum 70% score required to proceed to preferential points evaluation
Functionality criteria: Proven track record of PPE supply/delivery (max 70 pts, 10 pts per appointment letter, max 7 letters from past 5 years with reference order value R50 000+); Recent municipalities or Gov departments (max 30 pts, 6 pts per entity, max 5 letters)
Total functionality points: 100
Preferential points system: 80/20 (Price: 80 pts, Specific Goals: 20 pts, Total: 100 pts)
Bidders scoring <70% functionality not considered for further evaluation
Technical Specifications
Source: PROTECTIVE CLOTHING 2026.pdf (TENDER)Uniform must be embroidered with Okhahlamba Municipal logo and name
EPWP uniform: CONTI-SUITS 100% Cotton; SAFETY BOOTS/RAIN BOOTS SABS Approved 100% Solve PVC 100%; GLOVES PVC & Rubber; GOLF HATS 100%; WINTER WEAR JACKETS 100% Polyester polar fleece; LADIES OFFICE SHIRTS 80/20 Cotton; HOODIE JACKETS 100% Cotton Fleece; DARK GREEN OFFICE (DENIM LOOK) SKIRTS 100% Cotton (with left-side embroidery); GOLF T-SHIRTS 100% Polyester; ROUND NECK T-SHIRTS 100% Polyester; DARK GREEN JOGGER PANTS 100% Cotton Fleece (with left-side embroidery); BANIE HATS 100% Cotton; DARK GREEN PULL OVER Quilted/100% nylon; RAIN SUITS Polyester PVC; SOCKS 35% Cotton; JERSEYS CREW NECK SWEATER 100% Cotton Fleece
All uniforms: Okhahlamba logo front left, EPWP logo front right, EPWP Logo back written EPWP, colour YELLOW
Admin cleaners/messengers: navy skirts, powder blue shirts with logo, black safety shoes, navy rain suits with cotton cover
Disaster team: NFPA 1971 compliant overalls with branding requirements
Fire officers: NFPA 1971 compliant uniforms with specific materials and SABS certification
Experience & Qualifications
Source: PROTECTIVE CLOTHING 2026.pdfPanel selection criteria: service providers rotated fairly/equitably/transparent manner based on CSD registration numbers (MAAA numbers); Highest functionality scorers given preference; Specialized expertise experience taken into account; Quotations likely not requested as per nature of works
Quality Management
Source: PROTECTIVE CLOTHING 2026.pdfLeakage test performed prior to delivery (boots immersed in water, air pressure not less than 50kPa); Individual packaging in clear polybag with user information guides; SABS certification requirements for various items; Current and valid certificates of compliance must be included with tender for NFPA 1971 compliance
Pricing Schedule
Source: PROTECTIVE CLOTHING 2026.pdfTotal Bid Price per unit (refer to pricing schedule MBD 3.1); Bid must be submitted on official forms; Bid validity 90 days; Documents to submit: CSD Registration Full Report (not older than 3 months), tax clearance certificate and SARS Status Verification Pin, Company Registration certificate, certified copies of identity documents, B-BBEE Status Level Verification Certificates; Compulsory evaluation documents: Rates Statement and/or Lease Agreement/proof of residence, proof of SABS approved certification, bank rating letter
Financial Requirements
Source: PROTECTIVE CLOTHING 2026.pdf (TENDER)Total Bid Price per unit (refer to pricing schedule)
Bid validity: 90 days from date lodged
Payment: within 30 days upon receipt of invoice
Prices shall not vary from quoted prices
Price adjustments authorized only with bid validity extension
If estimated value varies >15% of total contract value, contractor may be instructed to deliver goods/services as such
In measurable quantities, contractor may be approached to reduce unit price (no escalation in price)
Compliance Requirements
Source: PROTECTIVE CLOTHING 2026.pdf (TENDER)CSD registration required (full report not older than 3 months)
Tax clearance certificate and SARS status verification PIN required
Company registration certificate required
Certified copies of identity documents of directors/management required
B-BBEE Status Level Verification Certificates or certified copies required
No bids from persons in service of the state
TCS PIN or CSD number required (if no TCS but registered on CSD, CSD number must be provided)
Rates statement and/or lease agreement/proof of residence required
Proof of SABS approved certification (suppliers) required
Bank rating letter required
Preference points claim form for specific goals (80/20 system)
Health & Safety
Source: PROTECTIVE CLOTHING 2026.pdfBriefing session 05 November 2026 (not compulsory); Compulsory objection period 14 days for appeals against award process; Municipality reserves rights to call presentations from shortlisted suppliers, not make any award, award to multiple respondents, request further technical/functional information, verify documentation, withdraw/amend conditions by notice, correct incorrect awards in lawful manner
Contractual Terms
Source: PROTECTIVE CLOTHING 2026.pdfContract duration: three years from finalization of appointment; Payment within 30 days upon receipt of invoice; Prices shall not vary from quoted prices; Bid validity 90 days from date lodged; Returnable documents must be returned in form and order issued; Failure to comply may result in disqualification; Customized conditions: service providers rotated based on CSD registration numbers (MAAA numbers); Highest functionality scorers given preference; Specialized expertise taken into account; Quotations likely not requested as per nature of works
Section
Source: PROTECTIVE CLOTHING 2026.pdfFunctionality evaluation required; minimum 70% score to proceed; Functionality criteria: Proven track record of PPE supply/delivery (max 70 pts, 10 pts per appointment letter max 7 from past 5 yrs with R50k+ reference); Recent municipalities/Gov depts (max 30 pts, 6 pts per entity max 5 letters); Total functionality points 100; Preferential points system 80/20 (Price 80, Specific Goals 20, Total 100)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
259 Kingsway Street - Bergville - Bergville - 3350
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
06 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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