Semi-luxury bus and transport services in the western cape for the afrikaans language museum and monument (atm), paarl — atm 2026/2027-12

Advert date: 03 November 2026

Closing date and time: Friday, 27 November 2026 at 11:00

Quotation validity: minimum 60 days from submission date

Bidding procedure and CSD enquiries

• Contact: Fabian Ontong
• Role: Finance Assistant
• Telephone: 021 872 3441
• Fax: 021 872 3642
• Email: [email protected]

Technical enquiries

• Contact: Gershwyn Fredericks
• Telephone: 021 872 3441
• Fax: 021 872 3642
• Email: [email protected]

Submission address

Historium Building

11 Pastorie Avenue

Paarl

7646

Submission method: physical delivery to the ATM bid box.

Submission address:

Historium Building

11 Pastorie Avenue

Paarl

7646

Closing: 27 November 2026 at 11:00. Late submissions are not accepted.

Packaging and format

• Submit one completed and signed quotation in a file.
• Punch the document and place it in the file with dividers between each schedule.
• Number and order the schedules as listed in the quotation checklist.

Returnable documents — omission of any item or proof leads to immediate disqualification

• CSD registration number.
• Original, valid SARS tax clearance certificate.
• Original, valid B-BBEE certificate.
• Certified proof of company registration.
• Completed and signed SBD 1, 3.3, 4, 6.1, 6.2, 7.2, 8 and 9, plus the General Conditions of Contract initialled on every page.

Quotation checklist (schedules)

1. CSD supplier registration number
2. Request for quotation
3. Sbd 1; 3.3; 4; 6.1; 6.2; 7.2; 8; 9
4. Proof of company registration
5. Bank rating / letter from the bank
6. Valid tax clearance
7. B-BBEE verification certificate
8. Company profile
9. Qualifications and CVs of key personnel assigned to the contract
10. Minimum of 3 written client testimonials
11. Detailed formal quotation, valid for 60 days

Disqualification risks

• Any returnable document or proof omitted.
• Failure to return all pages of the quotation.
• Failure to sign or initial all applicable pages.
• Unsigned alterations to pricing or specifications.
• Use of correctional fluid or tape anywhere in the quotation.
• Incomplete rates and prices schedules.
• Late delivery.

Note: the ATM is not obliged to accept the cheapest price and may re-advertise if no suitable provider is found. The bidder is responsible for ensuring all documentation reaches the ATM.

Evaluation runs in three stages.

Criteria 1 — Legality of the quotation (primary)

Quotations that fail this stage are not considered. Disqualification follows:

• Any page of the quotation not returned.
• Any applicable page not signed or initialled.
• Pricing changes not signed or initialled.
• Changes to the specifications not agreed and recorded by the ATM before closing.
• Use of correctional fluid or tape anywhere in the quotation.
• Any affidavit, certificate, declaration or annexure not completed and signed.
• Omission of an original, valid tax clearance certificate.
• Failure to submit a written minimum 12-month warranty on services or products.

Criteria 2 — Evaluation (secondary)

A quotation may be disqualified where it cannot be evaluated:

• Incomplete schedule of rates and prices.
• Prices or information not furnished as specified.
• Incomplete written proposals or submissions where required.

Criteria 3 — Price and preference (80/20)

• Price: 80 points.
• Preference (B-BBEE status level of contributor): 20 points.
• Total: 100 points.

B-BBEE points

• Level 1: 20
• Level 2: 18
• Level 3: 14
• Level 4: 12
• Level 5: 8
• Level 6: 6
• Level 7: 4
• Level 8: 2
• Non-compliant contributor: 0

No minimum qualifying score is stated.

Scope

• Supply semi-luxury buses of varying capacities as required.
• Transport ATM staff, guests and visitors to and from the ATM and other destinations across the Western Cape.
• Provide scheduled and on-demand transport, including weekends and public holidays.
• Provide shuttle services where required between Cape Town International Airport, Stellenbosch and Paarl, or arrange an approved subcontractor.

Vehicle capacities

• Minibus: 10–16 seats
• Midi bus: 22–30 seats
• Large midi: 30–40 seats
• Coach: 44–60 seats

Vehicle and driver standards

• Vehicles must be semi-luxury, air-conditioned, clean, well-maintained and fitted with seatbelts.
• Vehicles must comply with all provincial and national transport regulations.
• Drivers must be trained in customer service, safety and first aid, hold valid Code EC/EB licences and have clean driving records.
• Punctual pick-up and drop-off according to ATM schedules.

Reporting

• Daily logbooks for vehicle usage and fuel consumption.
• Monthly statements of services rendered, distances travelled and hours of operation.
• Incident reports for any accident or vehicle problem.

Contract period: 2 years, subject to satisfactory performance and availability.

Minimum 2 years' experience in providing semi-luxury bus/transport services, supported by references. Bidders must submit a company profile, the qualifications and CVs of key personnel assigned to the contract, and at least 3 written client testimonials. Drivers must hold valid Code EC/EB licences with clean driving records.

Pricing is submitted on SBD 3.3 (Pricing Schedule — Professional Services). Bidders must state:

• A ceiling price covering the total estimated time for all phases, inclusive of all applicable taxes.
• Hourly and daily rates for each person and position involved, against which certified invoices are rendered.
• Cost per phase and man-days to be spent.
• Travel expenses (for example rate per km and total km), with only actual costs recoverable and proof required.
• Other expenses such as accommodation, with proof required.
• Period required to commence after acceptance, and estimated worker-days.
• Whether rates are firm for the full contract period; if not, the basis for adjustment (for example CPI).

All applicable taxes include VAT, PAYE, income tax, UIF and skills development levies.

Pricing format

• Quotations must state hourly and daily rates for each semi-luxury bus size.
• Include fuel and toll costs, driver costs, and any additional charges such as overtime and waiting time.
• Prices must be fully inclusive of VAT.
• Quotations must remain valid for a minimum of 60 days from submission.

Warranty

• A minimum 12-month warranty on services or products delivered must be provided in writing.

Mandatory eligibility

• Registered on the Central Supplier Database (CSD); unregistered providers must register before their quotation can be considered.
• Original, valid SARS tax clearance certificate.
• Certified copy of company registration documents.
• Proof of valid Public Passenger Transport Permits (PPTPs) for all vehicles.
• Proof of vehicle registration and roadworthy certificates.
• Public liability insurance and passenger liability insurance.
• Drivers with valid Code EC/EB licences and clean driving records.
• Minimum 2 years' experience in semi-luxury bus/transport services, with references.
• Compliance with all traffic and road safety regulations.

B-bbee

• A valid B-BBEE certificate or sworn affidavit (EMEs and QSEs) must be submitted to claim preference points.
• Preference points are awarded on the 80/20 system (see evaluation criteria).

Returnable forms

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 3.3 (Pricing Schedule — Professional Services): sets out rates, ceiling price and phases.
• SBD 4 (Declaration of Interest): discloses any interest or state employment of directors, members or shareholders.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points.
• SBD 6.2 (Declaration of Local Production and Content): declares local content for designated sectors.
• SBD 7.2 (Contract Form): signed by the successful bidder.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): discloses past SCM conduct.
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set independently, without collusion.
• General Conditions of Contract: initialled on every page.

Verification

• Before award, the ATM verifies the bidder against National Treasury's List of Restricted Suppliers and Register for Tender Defaulters.

Drivers must be trained in safety and first aid and hold valid Code EC/EB licences with clean driving records. Vehicles must be clean, safe, fitted with seatbelts and air conditioning, and comply with all provincial and national transport regulations. Drivers must observe all road safety rules. Daily logbooks must record vehicle usage and fuel consumption. Vehicle insurance and roadworthiness certificates must be kept up to date.

Contract period: 2 years, subject to satisfactory performance and availability.

The ATM may amend RFQ conditions, validity period, specifications or extend the closing date before closing, with written notice to respondents; may decline to appoint any provider; may vary or amend the RFQ terms before adjudication; is not obliged to accept the lowest or any proposal; may award in whole or in part; and may cancel or withdraw without liability. Appointment is subject to the parties agreeing mutually acceptable contractual terms; if no agreement is reached within 30 days of appointment, the ATM may appoint the next highest-rated bidder. A minimum 12-month written warranty on services or products is required. The successful bidder must complete and sign the contract form (SBD 7.2).

Evaluation proceeds in three stages. Criteria 1 (legality of the quotation) is primary: quotations that do not conform are not considered. Criteria 2 covers whether the quotation can be evaluated. Criteria 3 applies price and preference scoring on the 80/20 system — 80 points for price and 20 points for B-BBEE status level of contributor.

The ATM may amend the RFQ conditions, validity period, specifications or closing date before closing, with written notice to respondents; may decline to appoint any provider; may vary the RFQ terms before adjudication; is not bound to accept the lowest or any proposal; may award in whole or in part; and may cancel or withdraw without liability. If the parties fail to agree contractual terms within 30 days of appointment, the ATM may appoint the next highest-rated bidder.