Joint monitoring team professional services for the replacement of automated weather observation systems at five acsa airports (24 months)

Closing date: 22 January 2027 at 11:00.

Compulsory virtual briefing: 13 November 2026 at 11:00 (link requested 2 days before).

Non-compulsory site inspections (meeting at each airport's permit office):

• George Airport (GRJ): 17 November 2026 at 11:00.
• Upington International Airport (UPN): 18 November 2026 at 11:00.
• Kimberly Airport (KIM): 23 November 2026 at 11:00.
• Chief Dawid Stuurman International Airport (CDSIA): 25 November 2026 at 09:00.
• Cape Town International Airport (CTIA): 26 November 2026 at 10:00.

Enquiries closing date: 10 December 2026 at 11:00.

Enquiries (bidding procedure and technical):

• Contact: Patricia Nkambule
• Role: Specialist Category Management
• Email: [email protected]
• Telephone: N/A

Submission address:

Airports Company South Africa SOC Limited

Western Precinct, Aviation Park

O.R Tambo International Airport

1 Jones Road, Kempton Park

Gauteng

Third Floor, Reception

Fraud hotline: 0800 00 80 80 or 086 726 1681, email [email protected]

Submission method: hand delivery only.

Address: Airports Company South Africa SOC Limited, Western Precinct, Aviation Park, O.R Tambo International Airport, 1 Jones Road, Kempton Park, Gauteng, Third Floor, Reception.

Format: one original and one copy in printed format, plus an electronic copy on a USB flash drive or via an accessible link. The original is legally binding and takes precedence in case of discrepancies.

Envelope must show the bidder's return address, full bid description, bid number, and the SCM department details.

Every page of the bid documents must be signed or stamped at the bottom as proof of reading.

Bids must be submitted on or before 22 January 2027 at 11:00.

Late bids will not be accepted.

Bids must be on the official forms provided, not re-typed.

Returnable forms (all must be completed and signed):

• A1: Certificate of Attendance at Compulsory Briefing Session and Site Inspection, with signed attendance register.
• A2: Record of Addenda to Tender Documents.
• A3: Certificate of Authority for Signatory (attach board resolution).
• A4: Certificate of Authority for Joint Ventures (if applicable) with JV agreement.
• A5: Acceptance of Terms and Conditions of RFP and Bidder's particulars.
• A6: VAT Questionnaire.
• A7: Schedule of the Tenderer's Recent Experience related to this Project.
• A8: Completion Certificates of Previous Projects Completed.
• A9: Client/Trade Reference Letters of Previous Projects Completed.
• A10: Proof of Contract Values of Previous Projects Completed (marked N/A).
• A11: CVs and Experience of key personnel.
• A12: Schedule of Current Commitments.
• A13: Proof of Professional Registration.
• A14: Project CPG Approach.
• A15: SBD 4: Bidder's Disclosure Form (declaration of interest).
• A16: SBD 6.1: Preference points claim form.
• A17: Confidentiality and Non-Disclosure Agreement.
• A18: Declaration of Interest Form and Politically Exposed Person.
• A19: Insurance Commitment.
• B1: Valid COIDA Letter of Good Standing (nature of business relevant to scope).
• B2: SARS pin.
• B3: Bank Letter of Good Standing with bank rating for tender sum.
• B4: CSD proof of registration.
• B5: Letter of Solvency from auditors or accountants.
• B6: CIPC registration documents, partnership/JV agreement or trust document.
• B7: Identity documents of all shareholders, directors, members, trustees or partners.
• C1: Compulsory Enterprise Questionnaire.
• C2: Schedule of Proposed Subconsultant (if applicable).
• C3: Subconsultant's Supporting Documents (if applicable).
• C4: Plant and Equipment (marked N/A).
• C5: B-BBEE Verification Certificate and Report OR Sworn Affidavit.
• C8: Project Plan/Program (marked N/A).
• C9: Occupational Health and Safety Questionnaire.
• C10: Proposed Amendments and Qualifications.
• C1.1: Form of Offer and Acceptance (in contract document).
• C2.2: Activity/Pricing Schedules (in contract document).

Disqualification risks:

• Missing or unsigned mandatory returnable documents.
• Failure to attend the compulsory briefing session.
• Failure to submit a priced offer using the prescribed NEC3 PSC pricing schedule.
• Late submission.
• Bidders must not have an interest in any other bidder/joint venture/consortium participating in this bid.

Staged evaluation: Stage 1 (mandatory documents), Stage 2 (functionality), Stage 3 (price and preference), Stage 4 (post-tender negotiations if applicable), Stage 5 (security vetting).

Minimum functionality threshold: 85 out of 100 to proceed.

Functionality criteria (total 100 points):

• Company experience (20 points): 10 points per project, maximum 2 projects, in any of: navigational aids projects (ILS, AGL, AWOS, VOR, DME, radar) within last 15 years; automation/control/instrumentation/electrical infrastructure in live operating environments within last 15 years; airside electrical infrastructure or runway/taxiway rehabilitation within last 15 years.
• Lead Project Manager (30 points): 10 points per project (max 2) plus 10 points if registered as Pr.Eng or Pr.Tech.Eng with ECSA and holds BSc/BEng/BTech. Must be registered with SACPCMP as Professional Construction Project Manager (Pr.CPM) or Pr.Eng/Pr.Tech.Eng. Professional Construction Manager (Pr.CM) not accepted.
• Lead Electrical/Electronic Engineer (30 points): 10 points per project (max 3) on AWOS or other navigational aids, automation, control, instrumentation, or electrical infrastructure projects within last 15 years. Must be registered with ECSA as Pr.Eng or Pr.Tech.Eng. Pr.Techni.Eng and Pr.Cert.Eng not accepted.
• Lead Civil Engineer (10 points): 5 points per project (max 2) on civil or structural engineering projects within last 15 years. Must be registered with ECSA as Pr.Eng or Pr.Tech.Eng. Pr.Techni.Eng not accepted.
• Health and Safety Agent (10 points): 5 points per project (max 2) on completed projects within last 15 years. Must be registered with SACPCMP as Professional Construction Health and Safety Agent.

Key personnel must have active professional registration; invalid/expired/cancelled registration scores zero.

Price and preference (80/20 system):

• 80 points for price using formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• 20 points for specific goals under PPP Regulations 2022/2023.

Specific goals points (80/20):

• B-BBEE Level 1: 5; Level 2: 4.5; Level 3: 4; Level 4: 3; Level 5: 2; Level 6: 0.5; Level 7: 0.3; Level 8: 0.1; Non-compliant: 0.
• Black youth majority-owned entities: 5.
• Black women majority-owned entities: 5.
• Entity located in provincial/municipal/district where services or assets are procured: 5.

Proof required for preference points: original or certified copy of valid sworn affidavit OR B-BBEE certificate from SANAS accredited agency; for JV, consolidated certificate from SANAS accredited agency.

Bidders failing to meet minimum requirements or not submitting mandatory documents will be disqualified without request for outstanding documents.

Scope: Joint Monitoring Team (JMT) professional services for the design, supply, installation, commissioning of new Automated Weather Observation Systems (AWOS) and decommissioning of existing systems at five airports: Cape Town International (CTIA), George (GRJ), Chief Dawid Stuurman International (CDSIA), Upington (UPN), and Kimberly (KIM).

Contract period: 24 months.

JMT responsibilities: project oversight, contract monitoring and administration, technical oversight, and quality assurance.

Minimum JMT resources:

• Lead Project Manager
• Lead Civil Engineer (Pr. Eng)
• Lead Electrical/Electronic Engineer (Pr. Eng)
• Level 3 monitoring resources per site
• Health and Safety Agent

Scope of works for the AWOS programme includes:

• Design, supply, installation, testing and commissioning of new meteorological sensors, electrical cabinet, and fibre network along runways.
• Design, supply, installation, testing and commissioning of dual servers and all associated IT infrastructure.
• Design, supply, installation, testing and commissioning of fibre network and radio link network infrastructure.
• Installation of View Mode PCs at SAWS Forecaster office, SAWS Observer Station, ATNS tower, ACSA Control Room, Electrical Maintenance Room.
• Submit a complete handover file with design and as-built drawings, specifications, manuals, signed off by a Professional Engineer.
• Acceptance testing and commissioning of the overall system.

Lead Project Manager services from Stage 1 (Inception) to Stage 6 (Project Close Out) per Project and Construction Management Professions Act guidelines.

Lead Electrical/Electronic Engineer services from Stage 1 to Stage 6 per Engineering Professional Act; must witness Factory Acceptance Testing at OEM facilities.

Lead Civil Engineer services from Stage 1 to Stage 6 per Engineering Professional Act.

Level 3 monitoring resources: full-time site monitoring during construction, from Stage 5 to Stage 6; technician or electrician with National Diploma in Electrical/Electronic/Civil and at least 2 years project-related experience.

Construction Health and Safety Agent to represent ACSA on health and safety matters.

Existing AWOS status:

• CTIA: installed 2016, midlife, due for upgrade 2026.
• GRJ: installed 2005, partial upgrade 2013, beyond useful life, requires full replacement.
• CDSIA: installed 2006, upgrade 2017, beyond useful life, requires replacement.
• UPN: owned by SAWS, main station 2010, backup 2014, obsolete.
• KIM: owned by SAWS, commissioned 2014/2015, end of useful life.

Evaluation is staged: mandatory documents, functionality, price and preference, post-tender negotiations (if applicable), security vetting.

Bidders must comply with requirements of each stage before progressing to next.

ACSA may disqualify bidders without requesting outstanding documents.

Company experience: completed or in-progress projects within last 15 years in navigational aids, automation/control/instrumentation/electrical infrastructure in live operating environments, or airside electrical infrastructure/runway rehabilitation. Maximum 2 projects, 10 points each.

Key personnel experience requirements:

• Lead Project Manager: active SACPCMP registration as Pr.CPM or Pr.Eng/Pr.Tech.Eng with ECSA, BSc/BEng/BTech, infrastructure project experience within last 15 years.
• Lead Electrical/Electronic Engineer: active ECSA registration as Pr.Eng or Pr.Tech.Eng, experience on AWOS or navigational aids/automation/electrical infrastructure projects within last 15 years.
• Lead Civil Engineer: active ECSA registration as Pr.Eng or Pr.Tech.Eng, civil/structural project experience within last 15 years.
• Health and Safety Agent: active SACPCMP registration, construction H&S experience within last 15 years.

Maintenance projects not accepted for evaluation.

Reference letters must include project name, service provider name, scope of services; award letters not accepted as proof.

All key persons must be professionally registered with councils recognised by the Council for the Built Environment (CBE).

JMT must validate quality of work and ensure successful delivery within project duration and budget.

Quality assurance functions are part of JMT scope.

Handover file with design and as-built drawings, specifications, manuals must be signed off by a Professional Engineer.

Acceptance testing and commissioning of the overall system required.

Lead Electrical Engineer must witness Factory Acceptance Testing at OEM facilities.

Pricing must be submitted only on the NEC3 PSC pricing schedule (Section C2). Failure to use prescribed schedule leads to disqualification.

Pricing data in Section C2 of the NEC3 Professional Services Contract document.

Pricing must be submitted only on the NEC3 Professional Services Contract (PSC) pricing schedule (Section C2). Failure to use the prescribed schedule leads to disqualification.

Validity period: 120 business/working days from bid closing; prices must remain firm and valid during this period.

Proof of insurance required on award only (not at submission).

Bank letter of good standing with bank rating for tender sum required (returnable B3).

Letter of solvency from auditors or accountants required (returnable B5).

Mandatory requirements:

• Fully completed and signed Form of Offer and Acceptance (C1.1).
• Attendance of compulsory virtual briefing session (13 November 2026).
• Valid COIDA letter of good standing with nature of business relevant to the tender.
• Registration on Central Supplier Database (CSD) - no award without it.
• Tax matters in order with SARS - submit TCS PIN or CSD number.
• Proof of insurance on award only.
• All SBD returnable items.

B-BBEE requirements:

• Preference points claimed under 80/20 system; specific goals as listed in evaluation criteria.
• Proof: original or certified copy of valid sworn affidavit OR B-BBEE certificate from SANAS accredited agency; for JV, consolidated certificate.
• B-BBEE minimum level: 3 (stated in document).

Other compliance:

• CIPC registration documents, partnership/JV agreement or trust document (B6).
• Identity documents of all shareholders, directors, members, trustees or partners (B7).
• Key personnel must be professionally registered with relevant councils (SACPCMP, ECSA) and provide proof of active registration.
• Construction Monitoring Technician must have National Diploma in Electrical/Electronic/Civil and at least 2 years experience.

Construction Health and Safety Agent to be appointed to represent ACSA on health and safety matters.

Annexes include ACSA Generic Occupational Health and Safety Specifications, OHS Mandatory Agreement, and Baseline Hazard Identification Risk Assessment (HIRA).

Occupational Health and Safety Questionnaire (C9) is a returnable document.

Site inspection PPE requirements: ID document or driver's license, safety boots, reflector vest, valid airside temporary permit.

Bidders must submit copies of IDs at least one day before scheduled site inspection for permit processing.

Airside temporary permits available at airport permit offices between 08:00 and 11:00 on inspection day.

ACSA reserves the right to award the whole or part of the bid, split the award, negotiate with shortlisted bidders, award to a bidder other than the highest scoring where objective criteria allow, reject the lowest acceptable bid, or cancel the bid.

Validity period: 120 business/working days; prices firm during this period.

Confidentiality: ACSA will not disclose bidder information without written approval; bidders may not disclose bid information to third parties without ACSA approval; third parties consulted must sign confidentiality agreements returned with the bid.

Contract will not be signed without valid insurance (proof on award only).

The contract is the NEC Professional Services Contract (PSC).

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).

Preference points: specific goals out of 20 as per PPP Regulations 2022/2023; failure to submit proof scores zero but not disqualified.

Returnable documents list as per submission guidelines.