Third-party prepaid vending, revenue enhancement and customer monitoring support services - city power johannesburg (bid - 2649s)

Closing

• 11 November 2026 at 11:00.

Clarification meeting

• None scheduled for this bid.

Clarification requests

• Questions may be submitted up to five working days before the closing date, by email to the buyer responsible for the bid.

Bid validity

• 120 days from the closing date; bidders must consider extending it if the purchaser requests.

Bidding procedure enquiries

• Contact: Blessing Nemasiwane
• Role: Supply Chain Management
• Telephone: 011 490 7669
• Email: [email protected]

Technical enquiries

• Contact: Blessing Nemasiwane
• Telephone: 011 490 7669
• Email: [email protected]

Employer's agent

• Name: Blessing Nemasiwane
• Address: 40 Heronmere Road, Booysens, Johannesburg
• Telephone: 011 490 7669
• Email: [email protected]

Bid delivery address

City Power Head Office Tender Advice Centre

40 Heronmere Road

Reuven

Johannesburg

Postal address

P.O. Box 38766

Booysens

2016

Fraud and corruption reporting

• Toll free: 0800 002 587
• Fax: 0800 007 788
• Email: [email protected]

Submission method

• Sealed hard-copy bid lodged in the bid box at the City Power Head Office Tender Advice Centre.
• Bid box is generally accessible 24 hours a day, seven days a week.
• Electronic submission is not permitted: telephonic, telegraphic, telex, facsimile and e-mailed bids are rejected.
• A two-envelope system is not used.

Packaging and copies

• One original plus two hard copies of the full bid, plus a memory stick containing the complete submission.
• Each package must be marked on the outside with the employer's address and identification details and the bidder's name and contact address.
• Original and copies are sealed together in an outer package showing only the employer's address and tender number.
• Identification details to appear on the package: Tender no. 2649S.

Delivery address

City Power Head Office Tender Advice Centre

40 Heronmere Road

Reuven

Johannesburg

Postal address

P.O. Box 38766

Booysens

2016

Returnable documents (complete, sign and submit every one)

• MBD 1 (Invitation to Bid): bidder identification, contact and pricing summary, signed as the offer cover page.
• Form of Offer / Acceptance.
• MBD 3.1 (Pricing Schedule – Firm Prices).
• MBD 3.2 (Pricing Schedule – Non-Firm Prices).
• MBD 4 (Declaration of Interest): discloses state employment or connections between the bidder's directors/shareholders and the department.
• MBD 5 (Declaration for Procurement above R10 000 000).
• MBD 6.1 (Preference Claim Form): claims preference points under the applicable point system.
• MBD 6.2 (Declaration Certificate for Local Content).
• MBD 7.1 (Declaration for Purchase of Goods / formal contract form): the successful bidder signs the written contract on this form.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Certified B-BBEE certificate or sworn affidavit commissioned by a Commissioner of Oaths; joint ventures submit a consolidated certificate or sworn statement.
• Valid tax clearance certificate or SARS PIN.
• Financial statements for the past three years.
• CSD registration report.
• Municipal rates and taxes account showing no arrears older than three months, or a lease agreement signed by both lessor and lessee.
• SHERQ regulations documentation.
• Soft copy of the bid document on a memory stick.

Disqualification risks

• Bids received after the closing time are not accepted; proof of posting is not proof of delivery.
• Any returnable document omitted or left unsigned.
• Failure to submit the STS2 integration certificate or the ISO 20022 conformance certificate.
• Bids that do not provide all requested data completely and in the required form may be treated as non-responsive.
• Alterations to the tender documents other than corrections initialled by all signatories.
• Any attempt to influence the evaluation, or corrupt or fraudulent conduct, results in immediate disqualification.

Evaluation method

• Method 2: financial offer plus preferences.
• An evaluation panel of at least three people is appointed.
• Tenders are opened by the City Power SCM unit in line with City Power procurement policy, in the presence of a City Power legal representative.

Preference point system

• 90/10 system applies.
• Price carries a maximum of 90 points, scored as Ps = 90(1 − (Pt − Pmin)/Pmin), where Pt is the comparative price of the offer under consideration and Pmin the lowest acceptable comparative price.
• Bidders must indicate on the preference claim form how points are claimed under each point system.

Specific goals (points claimed)

• Enterprise with at least 51% black ownership: 2 points.
• Enterprise with at least 30% black women ownership.
• Enterprise with at least 51% black youth ownership.
• Local suppliers located within the City of Johannesburg geographical area: 4 points.

Award

• A maximum of five bidders may be appointed.
• The employer may accept or reject any tender, variation, deviation or alternative offer, and may cancel the process before contract formation without liability.
• Alternative offers are considered only if the main offer is fully compliant and the alternative demonstrably meets the employer's standards; the bidder carries full liability for compliance of an accepted alternative.

Responsiveness

• Bids are checked after opening for completeness, correct signing and conformity with the tender documents.
• A material deviation affecting scope, quality, performance, risk allocation or the competitive position of other bidders renders a bid non-responsive and it cannot be corrected afterwards.
• Arithmetic errors are corrected by the employer; amounts in words govern over figures, and line item totals govern over unit rates where a bill of quantities applies.

Scope

• Revenue enhancement for prepaid vending and revenue collection for City Power Johannesburg (SOC) Ltd.
• The work covers prepaid electricity vending and the collection of revenue on the employer's behalf.

Mandatory technical eligibility

• Proof of integration with Standard Transfer System Edition 2 (STS2), held as a valid certificate in the bidder's own name.
• A valid ISO 20022 conformance certificate.
• Failure to provide either document means the bid is not evaluated further.

Delivery and pricing basis

• All delivery costs must be included in the bid price for delivery to the prescribed destination.
• Prices must be quoted in Rand and remain fixed for the contract duration.
• VAT payable by the employer is shown separately as an addition to the tendered total.
• Rates and prices must include all duties, taxes (excluding VAT) and levies applicable 14 days before the closing time.

Bidders must be able to demonstrate, in relation to the proposed contract, the professional and technical qualifications and competence, financial resources, equipment and physical facilities, managerial capability, reliability, experience, reputation, expertise and personnel needed to perform the contract. Bidders must have the legal capacity to contract and must not be insolvent, in receivership, under business rescue, bankrupt or subject to related legal proceedings, and must be able to perform free of conflicts of interest.

Only firm prices are accepted, submitted on the MBD 3.1 firm prices schedule. The MBD 3.2 non-firm prices schedule applies only to period contracts, where 85% of the original bid price is escalated using declared cost factors and published index figures and 15% of the original bid price remains firm. All delivery costs must be included in the bid price for delivery to the prescribed destination. Prices are quoted in Rand and fixed for the contract duration, with VAT shown separately.

Pricing

• Firm prices only are accepted, submitted on the MBD 3.1 firm prices schedule.
• Non-firm pricing (MBD 3.2) applies only to period contracts, where 85% of the original bid price is escalated using declared cost factors and published index figures and 15% remains firm.
• The purchase price is the amount stated in the purchase order; no additional costs are payable unless the purchase order states otherwise.
• VAT and all other applicable taxes are deemed included in the purchase price.
• Orders placed on a price-to-be-agreed, estimated price or price-subject-to-adjustment basis require written notification of the proposed price before execution, and the employer may demand documentary substantiation before payment.

Payment terms

• Payment is made 30 days after receipt of the invoice and statement of account.
• The supplier must elect cheque or electronic fund transfer within 14 days of the purchase order being awarded, in writing to City Power's Financial Department; if no election is made, payment is by cheque.
• The elected payment method may only be changed with City Power's consent.
• Cheques are posted and City Power's liability is discharged on posting; the supplier carries the risk from that point.
• For electronic transfers the supplier must provide a cancelled cheque and letterhead to the Financial Accountant, Financial Department, City Power, P.O. Box 38766, Booysens 2016, and must report any change in banking details in writing.
• Settlement discounts agreed and recorded in the contract are deducted from payment.

Invoicing and statements

• Invoices must comply with the VAT Act or payment will not be made.
• Invoices, monthly statements and related documents go to the Financial Department, City Power, P.O. Box 38766, Booysens 2016.
• Invoices must show the purchase order number, full item description, unique invoice number, issue date, company or close corporation registration number, VAT registration number, delivery note number, VAT amount (each rate where differentiated), the total excluding VAT, VAT, total payable and any settlement discount.
• An original monthly statement is due by the 10th day of the month following delivery, showing opening balance, current month's invoices, debit notes, credit notes, payments received, settlement discounts and closing balance.

Securities

• If requested, the bidder must submit all securities, bonds, guarantees, policies and insurance certificates required by the contract conditions before the contract is formed.

Eligibility conditions for acceptance

• Original valid tax clearance certificate or SARS PIN.
• Registration on the Central Supplier Database (CSD).
• Municipal rates and taxes and municipal service charges not in arrears by more than three months.
• Neither the bidder nor any director listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• No abuse of the employer's supply chain management system and no failure on a previous contract for which written notice was issued.
• Declaration of Interest completed with no conflict of interest affecting performance or the tender process.
• The bidder and its principals must not be restricted from doing business with the employer.

Mandatory technical certificates

• Valid STS2 (Standard Transfer System Edition 2) integration certificate in the bidder's name.
• Valid ISO 20022 conformance certificate.
• Omitting either certificate stops the bid from being evaluated further.

B-bbee

• A certified copy of a B-BBEE certificate or a sworn affidavit commissioned by a Commissioner of Oaths is required to claim preference points.
• Joint ventures submit a consolidated certificate or sworn statement.
• No certificate means no preference points are allocated.

Tax and joint ventures

• Foreign suppliers complete the pre-award questionnaire; if the entity has no RSA residency, branch, permanent establishment, income source or tax liability, a SARS tax compliance PIN is not required.
• Consortia, joint ventures and subcontractors must each submit a separate tax compliance certificate, PIN or CSD number.
• Where no tax compliance status is available but the bidder is CSD-registered, the CSD number must be provided.

Other compliance

• Bidders must have the legal capacity to contract and must not be insolvent, in receivership, under business rescue, bankrupt or subject to related legal proceedings.
• Bidders must be able to demonstrate the technical qualifications, competence, financial resources, equipment, managerial capability, experience and personnel needed to perform the contract.
• No bid will be considered from persons in the service of the state.

Preference points are claimed under the 90/10 system, with corresponding 80/20 points indicated on the claim form. Bidders must state how points are claimed under each system.

Specific goals for this bid

• Enterprise with at least 51% black ownership: 2 points.
• Enterprise with at least 30% black women ownership.
• Enterprise with at least 51% black youth ownership.
• Local suppliers within the City of Johannesburg geographical area: 4 points.

Evidence

• A certified B-BBEE certificate or a sworn affidavit commissioned by a Commissioner of Oaths must be attached; joint ventures submit a consolidated certificate or sworn statement.
• No certificate means no preference points are allocated.

Bid validity

• The offer must remain valid for 120 days from the closing date.
• The bidder must consider extending the validity period if the purchaser requests it.

Contract formation

• The successful bidder signs the written contract on form MBD 7.1.
• The purchase price is the amount in the purchase order; VAT and other applicable taxes are deemed included.
• The employer may cancel the tender before contract formation without liability, giving written reasons on request.

Payment and invoicing

• Payment terms are 30 days from receipt of the invoice and statement of account.
• Payment method (cheque or electronic transfer) must be elected in writing within 14 days of the purchase order being awarded, failing which payment is by cheque; changes require City Power's consent.
• Invoices must comply with the VAT Act or payment will not be made.
• Settlement discounts recorded in the contract are deducted from payment.
• The supplier must notify City Power in writing of any change in banking details and carries the risk of incorrect transfers arising from such changes.
• An original monthly statement is due by the 10th day of the month following delivery.

Securities

• If requested, all securities, bonds, guarantees, policies and insurance certificates required by the contract conditions must be submitted before the contract is formed.

Bids are accepted only from bidders who:

• hold an original valid tax clearance certificate or SARS PIN;
• are registered on the Central Supplier Database (CSD);
• are not more than three months in arrears on municipal rates and taxes and municipal service charges;
• are not listed, and whose directors are not listed, on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004;
• have not abused the employer's supply chain management system and have not failed on a previous contract with written notice to that effect;
• have completed the Declaration of Interest with no conflict of interest affecting performance or the tender process;
• are not under any restriction to do business with the employer.

Mandatory technical documents: a valid STS2 (Standard Transfer System Edition 2) integration certificate in the bidder's name and a valid ISO 20022 conformance certificate. Omitting either means the bid is not evaluated further.

Method 2 (financial offer plus preferences) is used, with a 90/10 preference point system and a maximum of 90 points for price. Price points are calculated as Ps = 90(1 − (Pt − Pmin)/Pmin). A maximum of five bidders may be appointed. Offers are opened by the City Power SCM unit under City Power procurement policy in the presence of a City Power legal representative. Bids are accepted only from bidders holding a valid tax clearance certificate or PIN, registered on the CSD, not more than three months in arrears on municipal rates and service charges, not listed on the Register of Tender Defaulters, with no abuse of the employer's SCM system or recorded failure on a previous contract, and with a completed Declaration of Interest and no conflict of interest.