Structural engineering services for the repair and renovation of oliewenhuis art museum, bloemfontein (INFQ011/26AI)

Closing: 27 October 2026 at 11:00

Advertising date: 20 October 2026

Quotation validity: 84 days from the closing date

Clarification meeting: none — no tender clarification meeting will be held

Quotation opening: immediately or as soon as possible after the closing time, Room 121, CGO Building, Pretoria

Enquiries (departmental project manager)

• Name: Mr Chipane Maphutha
• Role: departmental project manager and Employer's authorised representative
• Telephone: 012 406 1528
• Cell: 082 884 2009

Department

• Department of Public Works & Infrastructure
• Switchboard: (012) 406 1122

Submission address

Room 121

CGO Building

256 Madiba Street

Pretoria

Postal address

Private Bag X65

Pretoria

0001

Physical address

CGO Building

256 Madiba Street

Pretoria

Submission method

• Paper submission only, as an original, in a single volume; telephonic, facsimile, electronic and late quotations will not be accepted.
• A two-envelope procedure will not be followed.
• Closing time: 27 October 2026 at 11:00.
• Physical delivery: Room 121, CGO Building, 256 Madiba Street, Pretoria.
• Postal delivery: Private Bag X65, Pretoria, 0001.
• Every page must be initialled by the authorised signatory.
• Mark the back of the envelope with the bidder's name, contact address and telephone number, and on the top left of the back write the quotation number INFQ011/26AI, WCS no. 053744 and the project description.
• Return the quotation document, all returnable documents and all returnable schedules, bound as received.
• Complete forms in legible non-erasable ink; correction fluid is prohibited.

Returnable documents

• C1.1 Form of Offer and Acceptance: signed offer binding the bidder.
• DPW-09 (PSB) Particulars of Tenderer's Projects: current and completed projects for risk evaluation.
• C2.2.2 Activity Schedule for Value Based Fees or C2.2.3 Activity Schedule for Time Based Fees, whichever applies.
• Proof of acceptable Professional Indemnity insurance per C1.2.3.
• ECSA registration certificates with registration numbers for all registered principals and professionals; qualifications, CVs, certified IDs, company profile and organogram for principals and key personnel.
• DPW-21 (PSB) Record of Addenda, if any.
• DPW-16.1 (PSB) Tender Clarification Meeting Certificate and attendance register.
• PA-15.1, PA-15.2 or PA-15.3: resolution authorising the signatory to bind the entity, consortium or joint venture.
• PA-11 Bidder's Disclosure.
• PA-16.1 (PSB) Ownership Particulars.
• PA-40 Declaration of Designated Groups.
• PA-16 Preference Points Claim Form under the 2022 Preferential Procurement Regulations.
• Consolidated SANAS-accredited B-BBEE certificate for trusts, consortia and joint ventures.
• Proof of CSD registration, with the CSD supplier number inserted on the Form of Offer.
• Written exposition with annexures giving the panel the information needed on functionality and risk.
• On request: fingerprints and a completed security clearance application.

Disqualification risks

• Receipt after the closing time, or submission by telephone, fax or electronic means.
• Any returnable document or schedule omitted or not fully completed and signed.
• Use of correction fluid.
• Unconfirmed Professional Indemnity insurance.
• Any single risk criterion assessed as unacceptable.
• Failure to supply further clarification or documentation within 7 calendar days of request.

Documents to be returned with the quotation, all fully completed and signed where applicable:

• ECSA registration certificates with registration numbers for all registered principals and professionals.
• Written exposition with annexures covering functionality and risk information.
• C1.1 Form of Offer and Acceptance.
• DPW-09 (PSB) Particulars of Tenderer's Projects.
• C2.2.2 Activity Schedule for Value Based Fees or C2.2.3 Activity Schedule for Time Based Fees.
• Acceptable Professional Indemnity insurance per C1.2.3.
• Proof of professional registration, qualifications and CVs for registered principals and key personnel.
• DPW-21 (PSB) Record of Addenda, if any.
• DPW-16.1 (PSB) Tender Clarification Meeting Certificate and briefing attendance register, if applicable.
• ECSA registration as a Professional Engineer or Technologist in the relevant field (Civil/Structural), with qualifications and CVs.
• PA-15.1, PA-15.2 or PA-15.3 resolution authorising the signatory.
• PA-11 Bidder's Disclosure.
• PA-16.1 (PSB) Ownership Particulars.
• PA-40 Declaration of Designated Groups.
• Proof of CSD registration.
• On request, fingerprints and a security clearance application with supporting documentation.
• PA-16 Preference Points Claim Form for specific goals.
• Consolidated SANAS-accredited B-BBEE certificate for a trust, consortium or joint venture.
• Omission of fully completed documents results in disqualification.

Evaluation procedure: Method 2 — Financial Offer and Preference.

Functionality: not applicable to this quotation.

Preference points

• Contracts above R2 000 up to R1 million — 20 points: EME or QSE at least 51% black owned 10; location in the relevant municipality, district, metro or province 2; EME or QSE at least 51% black women owned 4; EME or QSE at least 51% black people with disability 2; EME or QSE at least 51% black youth 2.
• Contracts above R1 million up to R50 million — 20 points: at least 51% black owned 10 (open to an EME, QSE or any qualifying entity); location 2; at least 51% black women owned 4; at least 51% black people with disability 2; at least 51% black youth 2.
• Contracts above R50 million — 10 points: at least 51% black owned 4; location 2; at least 51% black women owned 2; and 2 for either black people with disability or black youth, with only one of the two claimable.
• Evidence for claims: SANAS-accredited B-BBEE certificate or sworn affidavit; municipal rates statement, account or statement, PTO or lease in the bidder's name for the location claim; medical certificate, SASSA registration or NCPPDSA registration for disability; ID copy for youth.

Risk assessment (risk to the Employer)

• A fully completed DPW-09 (PSB) is required; failure to complete it renders the bid non-responsive.
• Each criterion carries equal weight and is scored individually; unacceptable risk on any single criterion disqualifies the bid.
• Technical criteria: experience on comparable projects over the past 10 years; contractual commitment and quality of performance on comparable projects over the past 10 years; suitably qualified and experienced human resources; proof of Professional Indemnity insurance; attendance of a compulsory clarification meeting, if applicable.
• Commercial (financial viability) criteria: rates tendered, bank rating, financial capability and capacity, access to sufficient financial resources (including guarantee and warranty claims), current or impending legal action, management accounts or an auditor's report confirming liquidity, and company, parent-company or investor guarantees and financial statements.
• Reference checks may be made; bidders must supply names and contact details of current and previous employers.
• Key Persons may be called to interview and further information may be requested; non-response within the stipulated time renders the bid non-responsive.

Professional structural engineering services for the repair and renovation of the Oliewenhuis Art Museum, Bloemfontein.

• Quotations are invited from service providers nominated on the department's professional service supplier register.
• The detailed scope of services is set out in C3 Scope of Services; site information is in C4 and pricing assumptions in C2.1.
• A single volume approach applies, compiled under the headings in table 5 of the CIDB Standard for Uniformity in Construction Procurement.
• The service must be rendered by a practice under the full-time direct supervision of a registered professional structural engineer or registered professional structural engineering technologist.

The contract follows the single volume approach, compiled under the headings in table 5 of the CIDB Standard for Uniformity in Construction Procurement.

• Bidders must obtain and complete the returnable documents in T2.1 and the returnable schedules in T2.2.
• The completed quotation, including the Form of Offer and Acceptance in C1.1, must be returned bound as received.

The first technical risk criterion is experience on comparable projects over the past 10 years, evaluated on DPW-09 (PSB) and, where necessary, on additional work not listed there.

• Bidders must be registered with ECSA as a Professional Engineer or Professional Technologist in the relevant field (Civil/Structural).
• Qualifications and CVs must be attached for registered principals and key personnel, along with certified IDs and proof of professional registration.
• Human resources allocated to the project are assessed on the Key Persons schedule, the company organogram, CVs and proof of registration, together with current and future workload relative to capacity.

Performance quality is assessed through the risk evaluation, based on DPW-09 (PSB) and reference checks.

• Contractual commitment and performance quality on comparable projects over the past 10 years are examined.
• Aspects considered include time management and programming, quality of detailed designs, extent of scope variations caused by design shortcomings, regulatory compliance, personnel resources and technical experience, staff turnover, decision-making and problem-solving, contract administration and reporting, attendance at site meetings, scope management, leadership and accountability, conformance to specification, and risk identification and mitigation.
• Comparable projects are judged on size (monetary value or other measures), nature (building, engineering, high or low rise), locality, complexity, similarity of client department, time scales and stage of development.
• Bidders must provide names and contact details of current and previous employers; the Employer may approach references not supplied.
• Missing relevant information prevents the assessment and renders the bid unacceptable.

Pricing must be submitted on the Activity Schedule for Value Based Fees (C2.2.2) or the Activity Schedule for Time Based Fees (C2.2.3), as applicable under C2.1.1.1.

Pricing format

• Price using the Activity Schedule for Value Based Fees (C2.2.2) or the Activity Schedule for Time Based Fees (C2.2.3), whichever applies under C2.1.1.1.
• Pricing assumptions are set out in C2.1.

Insurance

• Professional Indemnity insurance at the level specified in Contract Data clause 5.4.1 is required; it must be confirmed in C1.2.3.
• Unconfirmed Professional Indemnity insurance renders the bid unacceptable.

Financial capacity

• Financial viability is assessed over the life of the service contract and covers rates tendered, bank rating, financial capability and capacity, access to sufficient financial resources, current or impending legal action, management accounts or an auditor's report confirming liquidity, and company, parent-company or investor guarantees and financial statements.

Error and rate-imbalance correction

• If the offer contains errors, omissions or rate imbalances, the bidder is asked to accept the corrected total within a stipulated time; refusal, or failure to reach consensus, renders the bid non-responsive.

Eligibility

• The bidder must be a structural engineering business under the full-time supervision of a registered professional structural engineer or registered professional structural engineering technologist, or a multidisciplinary practice whose structural engineering division is under such full-time direct supervision (ECSA requires supervision, not ownership).
• For consortia and joint ventures, the same registration information must be provided for every member.
• All registered professional civil engineers and technologists must be listed as Key Persons in C1.2.3 clause 7.1.2.
• The Employer may verify registrations with the relevant council; a lapsed registration renders the bid non-responsive.

Professional registration

• Current ECSA registration as a Professional Engineer or Professional Technologist in the relevant field (Civil/Structural), with registration numbers.
• Registration certificates, qualifications, CVs and ID copies for registered principals and key personnel, plus a company profile and organogram.

Statutory and database requirements

• Registration on National Treasury's Central Supplier Database (CSD); the CSD supplier number must appear on the Form of Offer.
• Entity registration documents according to legal form (CK1 founding statement, CM1 certificate of incorporation, Memorandum of Incorporation, shareholding certificates and auditor's statement, trust deed, or ID copies for sole proprietors and partners).

B-BBEE and preference evidence

• PA-16 Preference Points Claim Form under the 2022 Preferential Procurement Regulations.
• SANAS-accredited B-BBEE certificate or sworn affidavit to support specific-goal claims.
• Trusts, consortia and joint ventures must submit a consolidated SANAS-accredited B-BBEE certificate.
• PA-40 Declaration of Designated Groups.

Returnable forms

• C1.1 Form of Offer and Acceptance; PA-15.1/15.2/15.3 signatory resolution; DPW-09 (PSB); PA-11 Bidder's Disclosure; PA-16.1 (PSB) Ownership Particulars; DPW-21 (PSB) Record of Addenda; DPW-16.1 (PSB) Clarification Meeting Certificate.
• On request: fingerprints and a security clearance application.

Specific-goal preference points are claimed on PA-16 under the 2022 Preferential Procurement Regulations, supported by a SANAS-accredited B-BBEE certificate or a sworn affidavit where applicable. Trusts, consortia and joint ventures must submit a consolidated SANAS-accredited certificate.

• Contracts up to R1 million (20 points): 51% black owned EME or QSE 10; location 2; 51% black women 4; 51% black people with disability 2; 51% black youth 2.
• Contracts above R1 million up to R50 million (20 points): 51% black owned 10; location 2; 51% black women 4; 51% black people with disability 2; 51% black youth 2.
• Contracts above R50 million (10 points): 51% black owned 4; location 2; 51% black women 2; and 2 for either black people with disability or black youth, with one only.
• Location claims are evidenced by a municipal rates statement, account or statement, PTO or lease in the bidder's name; disability claims by a permanent-disability medical certificate, SASSA registration or NCPPDSA registration; youth claims by an ID copy.
• Black people means Africans, Coloureds and Indians who are South African citizens by birth or descent, or who became citizens before 27 April 1994 or would have qualified for naturalisation before that date.

Insurance

• Professional Indemnity insurance at the level in Contract Data clause 5.4.1 is required and must be confirmed in C1.2.3; unconfirmed insurance renders the bid unacceptable.

Meetings

• A compulsory bid clarification meeting, if one were held, would form part of the risk assessment; non-attendance would be a risk to the Employer and would exclude the bid.

Financial viability

• Viability is assessed over the life of the service contract, including the ability to meet guarantees or warranties.

Documentation

• The bidder must submit the returnable documents listed in T2.1 and T2.2, the Form of Offer and Acceptance, DPW-09, the applicable Activity Schedule and proof of Professional Indemnity insurance.
• Entity registration documents must be provided according to the bidder's legal form (close corporation, private company, public company, non-profit company, natural person, partnership or trust).

Consortia and joint ventures

• A resolution authorises the named signatory to sign the consortium or joint venture agreement and related documents; the entity accepts joint and several liability with the other parties for obligations under the contract.

Quotation validity: 84 days from the closing date.

• The bidder must allow the Employer access to its offices for inspection if required.
• Errors, omissions and rate imbalances will be referred back for acceptance of the corrected total; refusal or failure to reach consensus renders the bid non-responsive.
• Closing time: 27 October 2026 at 11:00.
• Quotations are opened immediately or as soon as possible after the closing time at Room 121, CGO Building, Pretoria.
• Delivery address: Room 121, CGO Building, 256 Madiba Street, Pretoria.
• Every page must be initialled by the authorised signatory.
• Each paper offer must be submitted as an original.

Responsiveness requirements

• The bidder must be a structural engineering business under the full-time supervision of a registered professional structural engineer or registered professional structural engineering technologist, or a multidisciplinary practice with a structural engineering division under such supervision.
• Registration certificates with registration numbers from the relevant council must be included for the registered principals.
• For consortia and joint ventures, the registration information must be provided for every member.
• All registered professional civil engineers and technologists must be listed in the Key Persons schedule (C1.2.3 clause 7.1.2).
• All returnable documents in T2 must be included.
• A conversely assessed bid is rendered non-responsive and excluded from further consideration.

Professional Indemnity insurance

• The required level is given in Contract Data clause 5.4.1 and must be confirmed in C1.2.3; unconfirmed cover makes the bid unacceptable.

Evaluation follows Method 2: Financial Offer and Preference; functionality does not apply.

• A risk assessment is carried out on technical and commercial criteria, each carrying equal weight, and unacceptable risk on any single criterion disqualifies the bid.
• Technical criteria: experience on comparable projects over the past 10 years; contractual commitment and quality of performance on comparable projects over the past 10 years; suitably qualified and experienced human resources; proof of Professional Indemnity insurance; attendance of a compulsory clarification meeting, if applicable.
• Commercial criteria cover the financial viability of the offer over the contract period, including rates tendered, bank rating, financial capability, legal action, liquidity evidence and guarantees.
• A fully completed DPW-09 (PSB) must be submitted; failure to complete it renders the bid non-responsive.