Provision of general building maintenance services for 4 months at or tambo international airport

Provision of General Building Maintenance Services for a period of 4 (four) months at OR Tambo International Airport. Reference number 74959, Edition October 2025. The service is set out in Section C3 (Service Information); the affected property is OR Tambo International Airport.

Closing date: 9 November 2026 at 12:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Employer:

• Name: Airports Company South Africa SOC Limited
• Reg. No: 1993/004149/30
• VAT No: 4930138393
• Address: O R Tambo International Airport, Private Bag X1, 3rd Floor ACSA North Wing Offices, OR Tambo International Airport, 1627
• Telephone: 011 921 6911

Service Manager:

• Address: O R Tambo International Airport, Private Bag X1, 3rd Floor ACSA North Wing Offices, OR Tambo International Airport, 1627
• Telephone: not stated
• Email: not stated

Returnable documents — all must be completed, signed and submitted with the bid:

• Form of Offer and Acceptance (C1.1): the signed offer, including the offered total (VAT exclusive, VAT at 15%, and total inclusive of VAT).
• Schedule of Deviations: any agreed deviations from the tender documents.
• Contract Data Part C1.2b: bidder's name, address, telephone and fax numbers; key personnel details with CVs appended; risk register matters.
• Activity Schedule and Schedule of Rates (C2.2): completed pricing.
• Proof of aviation liability insurance with an indemnity limit of at least R300,000.
• B-BBEE certificate and tax clearance certificate.
• National Treasury standard forms as applicable (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9).

Submission method: not stated in the document.

Disqualification risks:

• Failure to provide any required documentation, including proof of insurance, B-BBEE and tax clearance certificates.
• Alterations to the original pricing text — alterations will be ignored and the original wording applies.
• Late submission (closing time not stated in the document).

Evaluation stages and scoring split are not stated in the document.

Mandatory requirements:

• Registration on the Central Supplier Database (CSD).
• Valid tax clearance certificate (SARS TCS or tax pin).
• Valid B-BBEE certificate.
• Capacity to provide the required services and key personnel.
• Completed Form of Offer and Acceptance, pricing schedules and schedule of deviations.
• Proof of aviation liability insurance with a limit of at least R300,000.
• Completed National Treasury standard forms (SBD 1, SBD 4, SBD 6.1, SBD 8, SBD 9) as applicable.

Scope: Provision of General Building Maintenance Services for a period of 4 (four) months at OR Tambo International Airport.

Service Information (C3) and Site Information (C4) are referenced but not included in the extracted text.

Key activities to be priced (Activity Schedule):

• Contract management and administration, including monthly maintenance reports and inventory management.
• Insurance required by ACSA.
• Tools, equipment and consumables.
• Cell phones for onsite personnel.
• Airport permits and parking fees (provisional sum R20,000).
• Schedule of rates (building maintenance items).
• Unscheduled labour rates.
• Callouts: call out including first hour on site and travelling fee, quantity 100 for four months; callouts not chargeable during 08:00–17:00 when technicians are on site.

Schedule of Rates covers:

• Bill 1: alterations; temporary barriers and screens; removal of existing work (concrete, brickwork, doors, windows, roofs, ceilings, partitions, floor coverings); hacking up screeds, plaster and coverings; sundry metalwork.
• Bill 2: excavation, risk of collapse, filling.

Main cost drivers are required labour resources and service levels, not equipment quantity.

Key personnel: Contractor must provide details of key people (name, job, responsibility, qualifications, experience) and append CVs to the Tender Schedule. The working areas are as set out in C3 Service Information. The Contractor must also list matters to be included in the Risk Register.

Pricing strategy: Price List including Activity Schedule. Prices VAT exclusive, covering all risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals, consumables. Payment per activity only when complete. Supply and installation included unless separate rate called for. Day work provisional, payable only on written order. No alterations to original text. Variations priced at Activity Schedule rates or as non-scheduled items. Provisional sums and contingency amounts as directed by Engineer; balance deducted; no work on provisional items without written instruction. Main cost drivers: labour resources and service levels.

Activity Schedule items (four-month period): contract management and administration (monthly); insurance (monthly); tools, equipment and consumables (monthly); cell phones for onsite personnel (monthly); airport permits and parking fees (provisional sum R20,000); schedule of rates (monthly); unscheduled labour rates (monthly).

Callouts: quantity 100 for four months; rate includes travelling and first hour on site; not chargeable during 08:00–17:00 when on site.

Mark-up on third-party procured items/services by cost band: R0–R2,000; R2,001–R10,000; R10,001–R50,000; over R50,000. Cost is net cost (excluding VAT) of parts delivered to site with all discounts deducted.

Contract values adjusted by CPI (Statistics SA) yearly.

Provisional amount for spares/building maintenance material: R700,000.

Schedule of Rates covers Building Maintenance (Bill 1: alterations; temporary barriers and screens; removal of existing work; taking out and removing doors, windows, roofs, floors, panelling, ceilings, partitions; hacking up and removing screeds, plaster and coverings; sundry metalwork) and Bill 2 (excavation, risk of collapse, filling), with units, quantities and rates to be entered. Tenderers advised to study Model Preambles for Trades. All rates include compensation for costs to execute works whatever quantity required, and provide for establishment, preliminary and general costs. Client reserves right to negotiate mutually agreed discounts on tendered rates for large quantities.

Pricing format: Priced contract with price list (Activity Schedule and Schedule of Rates).

Pricing instructions:

• Prices must be VAT exclusive and cover all risks, liabilities, obligations, profit, expenses, costs, bonuses, allowances (shift, standby, sick-leave, other leave), brackets, fixings, incidentals and consumables.
• Payment is made for each activity only when complete.
• Supply and installation costs are included in the price unless a separate rate is called for.
• Day work quantities and rates are provisional and payable only on written order.
• No alterations to original text allowed; alterations ignored.
• Variations measured and priced at Activity Schedule rates; non-scheduled items agreed and priced separately.
• Provisional sums and contingency amounts expended as directed by the Engineer; balance deducted; no work on provisional items without written instruction.
• Main cost drivers are labour resources and service levels.

Activity Schedule items (four-month period):

• Contract management and administration (monthly)
• Insurance (monthly)
• Tools, equipment and consumables (monthly)
• Cell phones for onsite personnel (monthly)
• Airport permits and parking fees — provisional sum R20,000
• Schedule of rates (monthly)
• Unscheduled labour rates (monthly)

Callouts: quantity 100 for four months; rate includes travelling and first hour on site; not chargeable during 08:00–17:00 when on site.

Mark-up on third-party procured items/services by cost band: R0–R2,000; R2,001–R10,000; R10,001–R50,000; over R50,000. Cost is net cost (excluding VAT) of parts delivered to site with all discounts deducted.

Provisional amount for spares/building maintenance material: R700,000.

Contract values adjusted by CPI (Statistics SA) yearly.

Payment terms:

• Assessment interval: every 4 weeks, on the 15th day of each successive month.
• Payment within 15 days after receipt of a valid tax invoice.
• Interest rate: prime lending rate of Nedbank Bank.

Insurance:

• Employer provides Contract Works Insurance, SASRIA Special Risks, Marine & Air Cargo, and Public Liability Insurance.
• Contractor must provide Professional Indemnity Insurance.
• Contractor must source aviation liability insurance with indemnity limit not less than R300,000, and submit proof before work starts and annually.

No bid security, bonds, guarantees or retention are stated in the document.

Mandatory compliance:

• CSD registration.
• Valid tax clearance certificate (SARS TCS or tax pin).
• Valid B-BBEE certificate.
• Annual presentation of compliant B-BBEE certificate and tax clearance certificate — failure is a material breach and may lead to contract cancellation.
• Compliance with the Occupational Health and Safety Act and Construction Regulations (Section 37(2) delegation).
• Key personnel with CVs appended to the tender schedule.

Standard forms (compress):

• SBD 1 (Invitation to Bid): bidder and contact details, signed as offer cover.
• SBD 4 (Declaration of Interest): discloses any director/shareholder employed by the state or connected to the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under PPPFA.
• SBD 8 (Declaration of Past SCM Practices): declares no previous improper practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.

B-BBEE and tax clearance: Contractor must annually present a compliant B-BBEE certificate and tax clearance certificate. Failure is a material breach and may lead to contract cancellation.

OHS compliance: Contractor acknowledges it is an employer in its own right with duties under the Occupational Health and Safety Act (as amended), and must ensure all work, Equipment, Plant and Materials comply with the Act, in particular the Construction Regulations (Section 37(2) delegation).

Risk Register must include:

• Risk of financial loss and/or injury due to proximity of service to moving/stationary aircraft.
• Health risk and/or risk of injury/death from exposure to poisonous and flammable substances and gases in sewerage sumps.
• Risk of injury from lifting heavy objects.
• Risk of injury/death from falling into sewerage sumps and/or drowning.

Contract form: NEC3 Term Service Contract, April 2013, with Particular Conditions and Additional Conditions (Option Z, Z1–Z19). Main Option A: Priced contract with price list. Dispute resolution Option W1. Secondary Options: X1 (Price Adjustment for Inflation, CPI on starting date, adjustment only on contract anniversary), X2 (Changes in the Law), X18 (Limitation of Liability, as amended), Z (Additional conditions).

Order of precedence: Service Information (C3) and Annexes; Contract Data (C1.2) and Conditions of Contract; General Conditions of Contract; Pricing Data; schedules, drawings and other documents.

Law of contract: Republic of South Africa. Language: English. Period for reply: 5 calendar days.

Contractor's Plan: within 30 calendar days from Contract Date.

Starting date: upon signature of contract by ACSA. Service Period: 4 months from starting date.

Assessment interval: every 4 weeks, on the 15th day of each successive month.

Payment: within 15 days after receipt of valid tax invoice. Interest: prime lending rate of Nedbank Bank.

Forecasts: Contractor prepares forecasts of final total Prices at intervals no longer than 4 weeks.

Limitation of liability: Neither party liable for indirect or consequential loss (including loss of profit, income or revenue). Contractor's liability for loss/damage to Employer's property, design defects, and total direct liability limited to total losses incurred and/or repairs to damages caused. Employer's liability to Contractor for indirect/consequential loss limited to R0.00. Insurance proceeds excluded from limitation calculations.

Insurance: Employer provides Contract Works, SASRIA Special Risks, Marine & Air Cargo, and Public Liability Insurance. Contractor provides Professional Indemnity Insurance. Minimum cover in C1.4. Contractor must source aviation liability insurance with indemnity limit not less than R300,000, proof before work starts and annually.

Dispute resolution: Adjudicator appointed from Panel; deadlock referred to Chairman of Johannesburg Bar Council. Tribunal: Arbitration under Rules for the Conduct of Arbitrations 2013 Edition, 7th Edition, held in Johannesburg. Arbitrator selected by parties from Panel; nominating body is Chairman of Johannesburg Advocates Bar Council.

Termination: business rescue proceedings initiated or steps taken to initiate them added as termination ground.

Service warranty: Contractor provides Service in accordance with Service Information and warrants results fit for intended purpose.

Additional conditions (Option Z, Z1–Z19):

• Z1: No waiver of rights unless agreed in writing.
• Z8: No cession, delegation or assignment without Employer's written consent; binding on liquidator/business rescue practitioner/trustee; Employer may cede and delegate.
• Z9: Joint and several liability for joint ventures/consortia; notify Service Manager and Employer within 1 week of Contract Date of key person authorised to bind; no material alteration of composition without prior written consent.
• Z10: No corrupt practices; comply with Prevention and Combating of Corrupt Activities Act; breach grounds for termination.
• Z11: Confidentiality; no use/divulgence without prior written consent; exceptions for employees, legal disclosure, public domain; images of works require prior written consent and rights vest in Employer; subcontractors bound.
• Z12: Employer's step-in rights if default not remedied within 2 weeks; costs borne by Contractor; Contractor must co-operate and provide all information.
• Z13: Equipment kept free of liens and encumbrances; Contractor waives liens.
• Z14: IP rights remain with originator; Contractor grants Employer irrevocable, transferable, non-exclusive, royalty-free licence; written approval before Contractor's IP made available to third parties; Contractor indemnifies Employer against IP infringement claims.
• Z16: Compensation event notification period reduced from eight weeks to four weeks.
• Z18: Service Manager requires Employer's written consent for changes to design, scope, Service Information of 5% or more, or extension of Completion Date by more than 30 days.

No additional evaluation criteria beyond those in the standard evaluationCriteria section are stated in the document.