Panel of 4 food service providers for standby duties – 36-Month tender in mpumalanga

Closing date: 03/12/2026 at 12:00

Clarification meeting: 18/11/2026 at 10:00, at Electrical Workshop Boardroom, Magasyn Services Centre, Walter Sisulu & Protea Street, Middelburg, 1050 (non-compulsory)

Technical enquiries:

• Contact: SHARON MSEBE / VICTOR SAMBO
• Telephone: 013 249 7176 / 7258

Tender document collection:

• Department: Legal & Administration Department, Room B207, Municipal Building, Wanderers Avenue, P.O. Box 14, Middelburg, Mpumalanga 1050
• Telephone: (013) 249-7365
• Fax: (013) 243-2550

Clarification meeting venue:

Electrical Workshop Boardroom, Magasyn Services Centre, Walter Sisulu & Protea Street, Middelburg, 1050

Submission (tender box):

1st floor, Room B207, Civic Centre, Corner Walter Sisulu and Wanderers Avenue, Middelburg

Submission method: sealed envelope placed in the tender box on the 1st floor, Room B207, Civic Centre, Corner Walter Sisulu and Wanderers Avenue, Middelburg.

Envelope must be marked with the tender number, title and closing date, and the tenderer's name.

Closing time: 12:00 on 03/12/2026. Late, telegraphic, telephonic, telex, facsimile, email, unmarked tenders will not be considered.

Returnable documents (Annexure A):

• Copy of company registration certificate (CK) — compulsory.
• Tax compliance status PIN — non-compulsory but enables verification.
• Current municipal account (not in arrears for 3 months, not older than 3 months) or lease agreement for the bidder's business premises and directors' residences — compulsory.
• Full CSD report — non-compulsory.
• Joint Venture Agreement (if applicable) — compulsory; JV must be registered on CSD as a joint venture.
• Valid original certified Certificate of Acceptability for Food Premises — compulsory.
• All forms must be completed in full — compulsory.

Bidders who fail to submit compulsory documents will be disqualified.

Evaluation stages:

1. Functionality assessment — bidders must attain at least 70 points to proceed to financial evaluation.
2. Preferential point system (PPPFA): 80 points for price, 20 points for specific goals (as per MBD 6.1).

No award will be made to:

• A person not registered on the Central Supplier Database.
• A person in the service of the state.
• A company where any director, manager, principal shareholder or stakeholder is in the service of the state.
• An advisor or consultant contracted with the municipality.

The municipality may withdraw, re-advertise, reject or accept part of a tender; it is not bound to accept the lowest or highest-scoring tender.

Scope: Provision of food during standby duties around MP313, as and when required, for a period of 36 months.

The municipality will appoint a panel of up to 4 service providers for this service.

A valid original certified Certificate of Acceptability for Food Premises is compulsory.

Tender document fee: R880.00, non-refundable, payable in cash or debit/credit card only, at the Legal & Administration Department, Room B207, Municipal Building, Wanderers Avenue, Middelburg.

No other financial requirements are stated in the document.

Registration on the Central Supplier Database (CSD) is mandatory.

Tax compliance: a tax compliance status PIN must be submitted (non-compulsory but enables verification).

Municipal account or lease agreement: current account not in arrears for the last 3 months (not older than 3 months) for the bidder's business premises and directors' residences — compulsory.

Joint Ventures: must have a Joint Venture Agreement and be registered on CSD as a joint venture — compulsory.

Food premises: a valid original certified Certificate of Acceptability for Food Premises must be submitted — compulsory.

Company registration certificate (CK) — compulsory.

No awards to persons in the service of the state or to advisors/consultants contracted with the municipality.

Evaluation is based on functionality first: bidders must score at least 70 points to be considered for financial evaluation. Thereafter, the 80/20 preference point system applies, with 80 points for price and 20 points for specific goals as per MBD 6.1.