Repair of broken and cracked concrete apron edges at king phalo airport (RFQ 12113 - 2)

Document issued: 02 November 2026

Briefing session (not compulsory)

• Date and time: 11 November 2026 at 11:00
• Venue: King Phalo Airport, Administrator Office, 66 Settler's Way, 1st Floor, East London, Eastern Cape, 5201
• Attendees must sign the attendance list in the name of the tendering entity.

Site inspection (not compulsory)

• Held immediately after the briefing session.
• Bring an ID document or driver's licence, safety boots and a reflective vest.

Clarification enquiries close: 13 November 2026 at 12:00

Employer responds to clarification requests by: 13 November 2026 at 12:00

Addenda issued until: 10 working days before the closing time

Closing date and time: 27 November 2026 at 12:00

Tender offer validity: 12 weeks (84 days) from the closing time

Bidding procedure and technical enquiries

• Contact: Itumeleng Bosman
• Role: Employer's Agent
• Email: [email protected]
• Telephone: not stated

Submission

• Method: email
• Submission email: [email protected]

Briefing and site inspection venue

King Phalo Airport

Administrator Office

66 Settler's Way, 1st Floor

East London

Eastern Cape

5201

Communication rules

• All communication during the tender period must be directed to ACSA's Supply Chain Department, not to the Principal Agent.
• Bidders may not contact any other ACSA employee about this tender; contact with ACSA business units is permitted only after a recommendation to award, or where a pre-existing commercial relationship unrelated to this tender exists.

Submission method

• Email only, to [email protected].
• Do not CC or BCC any ACSA employee on the submission email.
• Use the same subject heading as the invitation.
• Split the submission into at least four attachments of about 4 MB each; do not send one large attachment.
• Bids sent to any email address other than the one above will not be considered.
• Late bids will not be accepted, and linked (cloud-hosted) submissions will not be accepted.
• Where parts of the offer are submitted on paper, the Tender Data requires an original plus one copy, together with an electronic copy on a USB flash drive.

Signing

• A person authorised to bind the bidder must complete and sign the documents; proof of authority (for example a company resolution) must be attached.
• Every page of the bid must be signed or stamped with the bidder's stamp.

Returnable documents

• SBD 1 (Invitation to Bid): bidder, contact and supplier details, signed as the offer cover page.
• Form of Offer and Acceptance (C1.1) and Contract Data (C1.2): completed and signed in full; a signed form of offer is a mandatory administration requirement.
• Pricing Assumptions (C2.1) and Pricing/Activity Schedules (C2.2).
• Appendix 1 (Contract Document): complete, sign and return with the bid.
• Appendix 2 (Insurance Requirements).
• Appendix 3 (Safety and Environmental requirements): issued for information; the successful bidder completes these.
• SARS Tax Compliance Status PIN, or CSD registration number.
• B-BBEE sworn affidavit or SANAS-accredited certificate.
• Proof of authority to sign (for example a company resolution).
• Company experience evidence: completion certificates or reference letters.
• Supervisor/foreman qualification proof and curriculum vitae.

Disqualification risks

• Submission after the closing time.
• Submission to any email address other than [email protected].
• Returnable documents left unsigned or incomplete.
• Any attempt to influence the tender process through corrupt or fraudulent practice.
• Contacting ACSA employees other than the listed enquiry contact.

Evaluation stages

1. Stage 1 — responsiveness: compliance with the conditions of tender, fully completed and signed documents, and no material deviation.
2. Stage 2 — mandatory administration: CIDB contractor grading of 1CE or higher, and a completed and signed form of offer.
3. Stage 3 — functionality: scored out of 100; minimum qualifying score 70/100 to proceed to price and preference.
4. Stage 4 — price and preference: 80/20 preference point system, applicable to bids up to R50 million.
5. Stage 5 — objective criteria: the highest points scorer is awarded the tender unless objective criteria justify another bidder.

Functionality (100 points)

• Company experience — 50 points: two or more completion certificates or reference letters = 50; one = 35; irrelevant = 0. At least one must evidence sealing of cracked concrete. Each letter or certificate must show client name, project/contract name, project/contract value, client contact details, and the client or client representative's signature.
• Supervisor/foreman qualification — 25 points: National Diploma in Civil Engineering (NQF level 6) or higher = 25; N3 to N6 in Civil Engineering (NQF level 5) = 15; below N3 = 0.
• Supervisor/foreman experience, evidenced by CV — 25 points: more than three years = 25; two to three years = 20; under two years = 0.

Price and preference (80/20)

• Price: 80 points, scored as Ps = 80(1 − (Pt − Pmin)/Pmin).
• Preference: up to 20 points for specific goals.
• B-BBEE Level 1 = 5; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1; non-compliant = 0.
• Black youth majority-owned entities = 5; black women majority-owned entities = 5; entities majority owned by people with disabilities = 5.
• A bidder who does not meet the specific goals or does not submit proof scores zero for those points but is not disqualified.
• Proof required: an original or certified valid sworn affidavit, or a B-BBEE certificate from a SANAS-accredited rating agency; joint ventures must submit a consolidated certificate.

Scope

• Repair of broken and cracked concrete edges on the main apron blocks at King Phalo Airport.
• Contract period: not exceeding six months.
• Detailed scope of works is in Part C3; site information is in Part C4.

Supervisor/team leader duties

• Provide on-site supervision and carry out the work functions.
• Enforce safety protocols and monitor PPE compliance and usage.
• Conduct toolbox talks.
• Evaluate and sign off all equipment before use.
• Maintain a safe working environment for staff and for users of the facility.
• Barricade work areas with adequate signage.

Experience required

• Demonstrated work experience in sealing cracked concrete.

Pricing

• Rates and prices must be fixed, final and binding for the full contract period; no contract price adjustment or foreign fluctuation applies.
• Prices are stated in Rand and must include all duties, taxes and levies except VAT; VAT is shown separately as an addition to the tendered total.
• Pricing Assumptions (C2.1) and Pricing/Activity Schedules (C2.2) must be completed.

Validity

• The tender offer must remain valid for 12 weeks (84 days) after the closing time; the employer may request an extension.

Securities and insurance

• Securities, bonds, guarantees, policies and certificates of insurance required by the contract must be submitted for the employer's acceptance before the contract is formed, if requested.
• Insurance requirements are set out in Appendix 2 and the Contract Data; the employer's insurance may not provide the full cover required.

Costs

• The employer does not compensate bidders for costs incurred in preparing or submitting a tender.

Registration and tax

• CSD registration, or a SARS Tax Compliance Status PIN, is required.
• A printed TCS certificate may be submitted with the bid.
• Consortia, joint ventures and subcontractors: each party must submit its own TCS certificate/PIN and CSD number.

CIDB

• CIDB contractor grading of 1CE or higher.

B-bbee

• Claim preference points with an original or certified valid sworn affidavit, or a B-BBEE certificate from a SANAS-accredited verification agency.
• Joint ventures must submit a consolidated B-BBEE certificate from a SANAS-accredited agency.
• Supporting proof must relate to the specific goals claimed.

Authority and eligibility

• The bid must be signed by a person authorised to bind the bidder, with proof of authority (for example a company resolution) attached.
• Bidders, or their principals, must not be restricted from doing business with ACSA.
• Bidders must declare any conflict of interest.
• Foreign bidders must complete the foreign supplier questionnaire and enclose proof of South African representation where applicable.
• Bidders must not be insolvent, in business rescue, in receivership or subject to winding-up proceedings.