Grading of the perimeter fence road at king phalo airport (SACAA audit findings) — RFQ 12240

Non-compulsory clarification meeting

• Date and time: 11 November 2026 at 12:00
• Venue: King Phalo Airport, Administrator Office, 66 Settler's Way, 1st Floor, East London, Eastern Cape, 5201
• Attendance is not compulsory.

Enquiries

• Closing date for enquiries: 13 November 2026 at 12:00
• Responses to clarification requests issued by: 13 November 2026 before 12:00
• Addenda may be issued up to 10 working days before the closing time.

Closing

• Closing date and time: 27 November 2026 at 12:00 (South African Time)

Document availability

• Tender documents available for free download from 02 November 2026 on the National Treasury eTender portal and the CIDB portal.

Bidding procedure enquiries

• Contact: Itumeleng Bosman
• Email: [email protected]

Technical enquiries

• Contact: Itumeleng Bosman
• Email: [email protected]

Employer's Agent

• Name: Itumeleng Bosman
• Email: [email protected]
• All tender-period communication must go to ACSA's Supply Chain Department, not to the Principal Agent.

Submission

• Method: email
• Submission email: [email protected]

Clarification meeting venue

King Phalo Airport

Administrator Office

66 Settler's Way, 1st Floor

East London

Eastern Cape

5201

Submission method

• Email only, to [email protected]. Bids sent to any other address will not be considered.
• Break the submission into at least four attachments of no more than 4 MB each; a single large attachment is not acceptable.
• Use the same subject heading as the invitation.
• Submissions sent as links will not be accepted.
• Bids received after the closing time will not be accepted; ACSA accepts no liability for late bids.
• There is no public opening of tenders.
• Where documents are submitted on paper, the Tender Data requires an original plus one copy plus an electronic copy on USB flash drive.

Signing and format

• Only the issued tender documentation may be used; documents may not be re-typed.
• The bid must be signed by a person authorised to act for the bidder, with proof of authority (for example a company resolution) attached.
• Every page of the bid must be signed or stamped with the bidder's stamp.
• Alterations to the documents are not permitted except to correct the bidder's own errors, and all signatories must initial them.
• Alternative bids will not be considered.

Returnable documents

• SBD 1 (Invitation to Bid): bidder, contact and supplier details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses state employment or connections of directors, shareholders or members.
• SBD 6.1 (Preference Points Claim): claims B-BBEE and specific-goal preference points.
• SBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• SBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Form of Offer and Acceptance (C1.1): must be fully completed and signed.
• Valid CIDB certificate showing grading of 1CE or higher.
• SARS Tax Compliance Status PIN, or CSD registration number where no PIN is available.
• B-BBEE certificate or sworn affidavit supporting the preference points claimed.
• Proof of authority to sign, such as a company resolution.

Disqualification risks

• Any returnable document left incomplete, unsigned or omitted.
• Late submission, or submission to an email address other than [email protected].
• Failure to provide the CIDB certificate or the tax compliance PIN / CSD number.
• Contacting any ACSA employee other than the listed enquiry contact during the tender period.

Evaluation stages

1. Stage 1 — responsiveness: the bid must be complete, properly signed and conform to all terms and specifications without material deviation.
2. Stage 2 — mandatory administration: fully completed and signed Form of Offer and Acceptance (C1.1), and a valid CIDB grading of 1CE or higher with certificate.
3. Stage 3 — functionality: minimum qualifying threshold of 60 out of 100 to proceed to price and preference.
4. Stage 4 — price and preference: 80/20 preference point system.

Functionality scoring (100 points)

• Company experience: 50 points. Reference letters on client letterhead for grading of gravel roads completed in the past 10 years, showing client name, project name, project value, client contact details and client signature. Four or more letters = 50; two to three = 25; none = 0.
• Supervisor / foreman qualification: 10 points. National Diploma in Civil Engineering or higher = 10; N3 to N6 in Civil Engineering = 5; below N3 = 0.
• Supervisor / foreman experience: 10 points. 5 years or more = 10; 2 to 4 years = 5; less than 2 years = 0.
• Grader operator qualification: 20 points. Certification attached = 20; no certification = 0.
• Grader operator experience: 10 points. 4 years or more = 10; 2 to 3 years = 5; less than 2 years = 0.

Price and preference (80/20)

• Price: 80 points, scored against the lowest acceptable tender (Pmin).
• Specific goals: 20 points.
• B-BBEE Level 1 = 5; Level 2 = 4.5; Level 3 = 4; Level 4 = 3; Level 5 = 2; Level 6 = 0.5; Level 7 = 0.3; Level 8 = 0.1; non-compliant = 0.
• Black youth majority-owned entities = 5; black women majority-owned entities = 5; entities majority owned by people with disabilities = 5.
• Proof must be submitted for each goal claimed. Failure to submit proof scores zero for those points but does not disqualify the bid.

Arithmetic checking

• Where figures and words differ, the amount in words governs.
• Line item totals and price summations of the highest-ranked bid are checked; the bidder is notified and may confirm the bid as tendered or accept the corrected total.

Scope

• Grading of the perimeter fence road at King Phalo Airport, East London, Eastern Cape, to address SACAA audit findings.
• The work is gravel road grading.
• Site information is provided in Part C4 of the tender document.

Capacity required

• A grader operator with certification and at least 2 years of experience (4 years or more scores full marks).
• A supervisor / foreman with a civil engineering qualification and at least 2 years of experience (5 years or more scores full marks).
• Demonstrated company experience in grading gravel roads within the past 10 years.

Pricing

• Rates and prices must be fixed for the full duration of the contract; no contract price adjustment or foreign fluctuation applies.
• Prices stated in Rand; VAT must be shown separately as an addition to the tendered total.
• All duties, taxes (except VAT) and levies applicable 14 days before the closing time must be included in the rates.
• Pricing assumptions and activity schedules are contained in Part C2.

Tender validity

• The offer must remain valid for 12 weeks (84 days) after the closing time.
• If the validity period lapses before evaluation, the contractor may review the price based on the Consumer Price Index.

Securities and insurance

• Securities, bonds, guarantees, policies and insurance certificates required by the contract must be submitted for the employer's acceptance before the contract is formed, if requested.
• An insurance schedule and an Occupational Health and Safety Agreement must be completed by the successful bidder.
• No bid security amount is stated.

Eligibility

• CIDB contractor grading of 1CE or higher; a valid CIDB certificate must be submitted as proof.
• Registration on the Central Supplier Database, or a SARS Tax Compliance Status PIN.
• Tax compliance: submit the SARS TCS PIN, or a printed TCS certificate, or a CSD number where no PIN is available.
• Bidders must not be under any restriction preventing them from doing business with the employer, and must not be insolvent, in receivership, under business rescue, bankrupt or being wound up.
• Bidders must have the legal capacity to contract and must be free of conflicts of interest; any potential conflict must be declared in the bid.
• Proof of authority to sign, such as a company resolution, must be attached.

Joint ventures

• Every member of the joint venture must be registered with the CIDB.
• The lead partner must hold the required grading designation, or not lower than one level below it, in the relevant class of construction work and hold the required recognition status.
• The combined CIDB grading must meet or exceed the grading determined by the sum tendered.
• A consolidated B-BBEE certificate from a SANAS accredited agency must be provided.
• Each party must submit a separate tax compliance certificate / PIN / CSD number.

B-bbee

• A valid sworn affidavit or a B-BBEE certificate from a SANAS accredited rating agency is required to claim preference points.
• Bidders claiming specific goals must submit supporting proof relevant to each goal claimed.

Other

• Alternative bids will not be considered.
• Bidders may not contact any ACSA employee other than the listed enquiry contact; contact is only permitted with the successful bidder after award approval, or where a pre-existing commercial relationship unrelated to this tender exists.