Supply and delivery of cleaning materials – 36-Month panel tender – mpumalanga

Bidding procedure enquiries:

• Contact: Mr. Lucky Mbuyane
• Telephone: 017 801 7155
• Email: [email protected]

Technical enquiries:

• Contact: Mr DS. Jele
• Telephone: 017 801 7121
• Email: [email protected]
• Contact: Ms Nonkululeko Nkosi
• Telephone: 017 801 7121
• Email: [email protected]

Submission address:

Gert Sibande District Municipality

Corner of Joubert and Oosthuise Streets

Ermelo, 2351

Tender box at Main Entrance – Reception.

Submission method: sealed envelope deposited in the tender box at the Main Reception, Gert Sibande District Municipality, Corner of Joubert and Oosthuise Streets, Ermelo, 2351, before 12:00 on 09 November 2026.

Envelope must be marked: "THE MUNICIPAL MANAGER, GERT SIBANDE DISTRICT MUNICIPALITY, GSDM 38/2026, APPOINTMENT OF PANEL OF SERVICE PROVIDERS FOR SUPPLY AND DELIVERY OF CLEANING MATERIAL FOR GSDM AS AN WHEN IT IS REQUIRED FOR THE PERIOD OF 36 MONTHS." and include the tenderer's name.

Bids will be opened in public.

Telegraphic, telephonic, telex, facsimile, e-mail and late bids will not be accepted.

Bidders may not submit more than one conforming bid.

Bids must be submitted on the official forms provided (not re-typed).

All pages of the proposal document must be initialled and the Bidder Particulars page signed in full.

The bid must be signed by an authorised agent.

Returnable documents (all compulsory unless noted):

• MBD 1: Invitation to Bid – bidder and contact details, signed as cover page.
• Form A: Declaration of Bidder's Past Supply Chain Management Practices – declares no improper SCM practices.
• Form B: Declaration of Interest – discloses any connection to state employees or the municipality.
• Form C: Authority of Signatory – authorises the signatory to bind the bidder.
• Form D: SARS Declaration of Good Standing (CSD Registered) – confirms tax compliance.
• Form E: Financial References / Bank Details – provides banking and financial reference information.
• Form F: Municipal Utility Account – confirms no arrears on municipal services accounts.
• Form G: Preference Schedule – claims preference points.
• Form H: Contract Form – to be signed by the successful bidder.
• Form I: Certificate of Independent Bidder Determination – certifies no collusion.
• Form J: Declaration of Procurement above 10 Million – required if applicable.
• Form K: Record of Addenda – lists any addenda received.
• Form L: Bill of Quantities – not applicable.
• Form M: Form of Offer – formal offer to supply.

Attach company registration documents: CK1/CK2 for close corporations, Certificate of Incorporation and shareholder register for companies, Joint Venture Agreement if applicable, certified ID copies for directors/partners/sole traders.

B-BBEE certificate or sworn affidavit (for EMEs/QSEs) is compulsory.

Failure to complete all requirements, including compulsory returnables, will lead to disqualification.

Evaluation follows the Preferential Procurement Regulations, 2022, with the 80/20 point system: 80 points for price and 20 points for GSDM specific goals.

Functionality evaluation applies. Bidders must score at least 100 points out of a total of 1300 points on functionality to qualify for further evaluation.

Functionality criteria:

• Company Experience & Track Record: provide traceable experience, signed by accounting authority appointment letters or purchase orders for similar supply and delivery projects within the past 2 to 5 years. 1 year similar projects = 0 points; no reference = 0 points.
• Product Quality & Compliance: confirmation letter from supplier or manufacturer that supplied chemicals/materials meet regulatory and safety standards, including SABS/SANS approved products, Material Safety Data Sheets (MSDS) and Globally Harmonized System (GHS) labels (with specimen label showing ingredients). Maximum 50 points.

The municipality is not obliged to accept the lowest price; the bidder scoring the highest number of points will be considered.

The municipality reserves the right not to make any appointment.

Scope: Appointment of a panel of service providers for the supply and delivery of cleaning material to Gert Sibande District Municipality, as and when required, for a period of 36 months.

The panel will be requested to quote for cleaning materials not on the specification list as needs arise.

Indicative list of cleaning materials includes:

• Toilet paper (double ply, 350 sheets)
• Industrial mops (short-haired, long-haired with 1.4m wooden stick)
• Industrial brooms (hard and soft bristle)
• Heavy duty plastic wringer for double trolley
• Furniture polish
• Mutton cloths roll 400g
• Handy Andy multipurpose cleaning cream or equivalent 25L
• Shrink wrap 500mm
• Thick bleach 25L
• Safety goggles
• Scrubbing brush
• Pine gel
• Black Dip multipurpose disinfectant cleaner 25L
• Microfibre cloths (10 pieces)
• Dish wash cloths
• Toilet brush
• Extendable window squeegee
• Extendable microfiber duster / feather duster long
• Tile stripper 25L
• Feather duster short
• Dishwashing liquid 25L
• Paper hand towel roll 200mm x 150m, 1 ply, sold per roll (6 per case)
• 40 micron plastics refuse bags (pack of 20), black, 750mm x 950mm
• Men's urinal screen mats ocean (10 pack)
• Compact dustpan & broom set 2pcs
• Tile Brite 25L
• Dust mop
• Household yellow gloves (M&L)
• Handyman work gloves
• Dust mask
• Surgical mask
• 1 ply C-fold hand towel (20 packs of 100)
• 500mL plastic square water bottle with cap
• Hand sanitizer
• FFP2 disposable dust mask
• Oil shine furniture polish 500ml
• Steel wool 500g
• C-FS12 standard caution wet floor A-frame floor stand
• Handyman glove with PVC leather
• Water bottled labels
• She packets (for dispensers in female bathrooms)
• Toilet seat wet wipes (100 in a pack)
• Air fresheners (75ml)
• Handwash soap foam (400ml)

Bid price must be firm for 90 days after closing date and not linked to any exchange rate.

Payment will be made within 30 days after receipt of invoices.

Council reserves the right to alter quantities based on supplied rates.

No bid security or guarantee is specified.

CSD registration: All bidders must be registered on the Central Supplier Database (CSD).

Tax compliance: Bidders must submit a valid SARS Tax Compliance PIN (TCS PIN) or CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3.

Municipal clearance: Bidders must provide clearance from the municipality where they are based, confirming no arrears on municipal services accounts.

State service: No bids will be considered from persons in the service of the state.

B-BBEE: A B-BBEE certificate or sworn affidavit (for EMEs and QSEs) must be submitted to qualify for preference points.

Company registration: Attach CK1/CK2 for close corporations, Certificate of Incorporation for companies, Joint Venture Agreement if applicable, and certified ID copies for directors/partners/sole traders.

Functionality evaluation applies. Bidders must score at least 100 points out of 1300 total to qualify for further evaluation. Criteria: Company Experience & Track Record (provide traceable experience, signed by accounting authority appointment letters or purchase orders for similar projects within past 2–5 years; 1 year = 0 points, no reference = 0 points) and Product Quality & Compliance (confirmation letter from supplier/manufacturer that chemicals/materials meet SABS/SANS standards, MSDS and GHS labels; maximum 50 points).