Supply of fuel for municipal fleet in hendrina – 36-Month contract (BS04/10/2026)

Closing date: 17 November 2026 at 12:00

Clarification meeting (non-compulsory): 05 November 2026 at 10:00

Tender documents available from: 03 November 2026

Technical enquiries:

• Contact: K Mashabela
• Telephone: 013 249 7002

Tender documents obtainable from:

Legal & Administration Department, Room B207, Municipal Building, Wanderers Avenue, P.O. Box 14, Middelburg, Mpumalanga, 1050

Telephone: (013) 249-7365

Fax: (013) 243-2550

Submission method: sealed envelope placed in the municipal tender box, 1st floor, Room B207, Civic Centre, corner Walter Sisulu and Wanderers Avenue, Middelburg, by 12:00 on 17/11/2026.

Envelope must be clearly marked with the tender number, title, and closing date, and bear the tenderer's name.

Telegraphic, telephonic, telex, facsimile, email, unmarked, and late tenders will not be considered.

Returnable documents (Annexure A) — compulsory unless noted; missing compulsory documents disqualify the bid:

• Copy of company registration certificate (CK) — compulsory.
• Tax compliance status PIN (printed) — non-compulsory.
• Current municipal account not in arrears for three months (not older than three months) or lease agreement plus landlord's municipal account — compulsory, for the bidder's business premises and each director's place of residence.
• Full CSD report — non-compulsory.
• Joint venture agreement — compulsory if bidding as a JV.
• CSD registration as a joint venture — compulsory if bidding as a JV.
• Certified copy of a valid current wholesale fuel licence — compulsory.
• Valid fuel quality certificate — compulsory.
• Annual financial statements (audited if applicable) for the past three years — compulsory.
• All forms completed in full — compulsory.

Evaluation stages:

1. Functionality — a minimum of 70 points must be attained before financial proposals are considered.
2. Price and Specific Goals — under the 80/20 preference point system: 80 points for price, 20 points for Specific Goals (as per MBD 6.1).

Disqualification: no award to a bidder not registered on the Central Supplier Database, not a natural person whose director/manager/principal shareholder/stakeholder is in the service of the state, or an advisor/consultant contracted with the municipality or municipal entity.

The municipality requires the appointment of one service provider for the supply of fuel for all municipal fleet vehicles based in Hendrina, on an as-and-when-required basis, for a contract period of 36 months.

Scope includes supply of fuel to municipal fleet in Hendrina.

Tender document purchase price: non-refundable R880.00, payable in cash, debit, or credit card only.

Mandatory:

• CSD registration (Central Supplier Database).
• Not be in the service of the state, nor have any director, manager, principal shareholder, or stakeholder in the service of the state.
• Not be an advisor or consultant contracted with the municipality or municipal entity.
• Valid wholesale fuel licence (certified copy).
• Valid fuel quality certificate.
• Annual financial statements (audited if applicable) for the past three years.
• Current municipal account in good standing (not in arrears for three months) or lease agreement with landlord's municipal account.

Forms to be completed: All tender forms (including MBD 6.1 for Specific Goals points) must be completed in full.

Functionality threshold: 70 points must be attained before financial proposals are considered.

Preference points: 80 points for price, 20 points for Specific Goals (as per MBD 6.1).

Disqualification: no award to a bidder not registered on CSD, in state service, or an advisor/consultant to the municipality.