Supply and delivery of branded corporate branding items – kouga municipality tender (eastern cape)

Closing date: Wednesday, 11 November 2026 at 12:00

Bidding procedure enquiries:

• Contact: Supply Chain Office
• Email: [email protected]
• Telephone: 042 200 2200

Technical enquiries:

• Contact: Ms. H. Halgryn
• Email: [email protected]
• Telephone: 042 200 2200

Written enquiries must also be copied to [email protected].

Submission address:

Kouga Local Municipality

Woltemade Building

16 Woltemade Street, Room 122

Jeffreys Bay, 6330

Submission method: hard copy and an electronic copy saved on USB, SD card or CD, delivered to the tender box.

Submission address: Kouga Local Municipality, Woltemade Building, 16 Woltemade Street, Room 122, Jeffreys Bay, 6330.

Closing time: 11 November 2026 at 12:00.

All documentation must be originally signed in black ink; copies of signatures are not accepted.

Complete the document in non-erasable black ink. Do not use correction fluid; cross out mistakes and initial.

Submit both the original hard copy and an identical electronic copy. Failure to do so makes the bid non-responsive.

Returnable forms and documents to be completed and submitted:

• Form of Offer and Acceptance (compulsory): binds the bidder to the offer and confirms correctness of prices.
• Declaration of Interest (compulsory): discloses any connection between the bidder and persons in service of the state.
• MBD 6.1 Preference Points Claim Form: claims preference points for specific goals.
• Pricing Schedule: completed with unit prices and set-up cost.
• Project Implementation Plan (if applicable).
• Business registration documents (CIPC, JV agreements, etc.).
• A valid SARS Tax Compliance Status PIN (or CSD number).
• Certified ID copies of principals.
• Latest Municipal Billing Clearance Certificate or copy of municipal account / rental documentation.
• Any Special Conditions of Contract documentation.

Disqualification risks:

• Late bids are not accepted for consideration.
• Incomplete compulsory municipal bidding documents make the bid non-responsive.
• Non-compliance with CSD or tax compliance verification on the day of evaluation makes the bid non-responsive (subject to MFMA Circular 90).
• Submitting a copy of a certified copy does not constitute a certified copy.
• Using correction fluid or completing in pencil results in non-consideration.

Evaluation stages: Phase 1 – Special conditions; Phase 2 – Price scoring; Phase 3 – Specific goals scoring.

Preference point system: 80/20 system (price 80 points, specific goals 20 points), total 100 points.

Price scoring: 80 points allocated for price (total bid price used for evaluation).

Specific goals scoring (20 points):

• B-BBEE Status Level Contributor: up to 10 points, per B-BBEE points allocation table.
• Level 1: 10 points (80/20 system)
• Level 2: 8 points
• Level 3: 6 points
• Level 4: 4 points
• Level 5: 3 points
• Level 6: 2 points
• Level 7: 2 points
• Level 8: 2 points
• Non-compliant contributor: 0 points
• Local area of supplier or contractor: up to 10 points based on location of operational offices:
• 10 points: located within Kouga Local Municipality
• 6 points: located within Sarah Baartman District Municipality & Nelson Mandela Bay Municipality
• 4 points: located within the Eastern Cape
• 1 point: outside the Eastern Cape

To claim specific goal points, bidders must submit a valid B-BBEE sworn affidavit/certificate and a municipal billing clearance certificate or copy of municipal account/rental documentation in the name of the bidding company for operational offices. Virtual offices are not accepted. If municipal account is in the director’s name, an affidavit must confirm the company operates from that address.

Only one service provider will be appointed.

Supply and delivery of branded corporate branding items for the Kouga Municipality tourism brand 'Greater Garden Route'. All items to be printed with the departmental design. The following items are required:

1. Deluxe Slimline Banner (indoor), size 0.8m x 2.0m – aluminium frame, double-sided, full colour dye sublimated print, with branded carry case.
2. Deluxe Slimline Banner (indoor), size 2.44m x 2.22m – aluminium frame, double-sided, full colour dye sublimated print, with branded carry case.
3. Telescopic Banner, 3.0m high – 100% polyester flag, full colour sublimation printed vertically, double-sided with 80% shine through, supplied with carry bag, ground peg, and indoor stands. Print area 0.73m x 3.0m.
4. Horizontal Pop-up Banner, 2.0m x 1.0m – 2-sided, fibreglass rods, full colour dye sublimation, 100% polyester, with carry bag and pegs. Print area 1.9m x 0.9m.
5. Legend Double-Sided Straight Banner Wall, 2.25m x 1.52m x 0.3m – collapsible aluminium lattice frame, printed polyester display fabric, full colour digital printing, two-sided, with carry bag.
6. Legend Single-Sided Straight Banner Wall, 3m x 2.25m x 0.3m – collapsible aluminium lattice frame, printed polyester display fabric, full colour digital printing, one-sided, with carry bag.
7. Barrier Banner, 2.5m x 1.2m – printing on standard PVC or mesh, welded hems and metal eyelets, indoor or outdoor.
8. PVC Banner, 10.0m x 2.25m – one-sided print, seams and eyelets every 0.50m, indoor or outdoor.
9. Fence Wrap, 3.50m x 1.2m – PVC-coated polyester mesh, rust-resistant metal eyelets every 500mm, perforated for airflow, one-sided print.
10. Glow Lantern Banner, 0.8m x 2.0m – illuminated, knitted polyester, full colour dye sublimation, three panels (print area 0.8m x 1.4m), with carry bag and quad spike.
11. Deluxe Steel Gazebo, 3m x 3m – anodised aluminium, octagonal, detachable side walls, water resistant cover, supplied with rubber mallets, pegs, guide ropes, carry bag, full side panels and leg weights. Print panels as specified (approx 3.1m x 2.3m each).
12. Director's Chair – fold-up, lightweight aluminium frame, polyester canvas with foam inserts, full colour sublimation, carries max 120kg, with carry bag. Double-sided print on backrest and seat cover.
13. Standard Outdoor Flag, 1.8m x 1.2m – knitted polyester, dye-sublimation single sided with show-through, reinforced hems, webbing, two brass eyelets, water resistant.
14. Bunting – PVC triangular flags, 4m lengths, triangles 0.25m x 0.28m, double-sided digital print.
15. Stretch Tablecloth, 1.8m x 0.75m x 0.74m – high-quality stretch fabric, machine washable and dryable.
16. A3 Tabletop Retractable Banner – aluminium alloy mini roll-up stand, single-sided print, 29.7cm x 42cm (A3), with carry bag.
17. Inflatable Arch, 6.0m x 4.0m – portable blow-up arch for outdoor events, heavy duty PVC-coated polyester, includes air blower, repair kit, assembly instructions, minimum 12-month warranty against manufacturing defects.
18. Branded Inflatable Crowd Ball, 1.5m diameter – single colour, water resistant, includes inflation valve, repair kit, carry bag.
19. Inflatable Air Logo Dancer, 5.0m high – portable air dancer powered by electric blower, full colour dye-sublimation, includes repair kit, carry bag, minimum 12-month warranty.

Lead time for each item: not exceeding 20 working days.

A project implementation plan must be submitted if applicable.

The pricing schedule must be completed for each of the 19 items listed. Only firm prices are acceptable; non-firm prices will not be considered.

All delivery costs must be included in the quoted prices.

Complete the schedule in non-erasable black ink; no correction fluid. Any mistakes must be crossed out and initialled.

Indicate VAT registration status. If not a VAT vendor, both excluding and including VAT columns must be the same.

A separate set-up cost is required for each item, a once-off cost.

The total price will be used for evaluation. Invoicing and payment will be on unit rates, with procurement based on municipality's needs and budget.

Only one service provider will be appointed.

Pricing format: firm prices only. Non-firm prices will not be considered.

All delivery costs must be included in the bid price.

Set-up cost: once off cost, to be quoted separately.

Unit rates: invoicing and payment will be on unit rates; the municipality will procure based on needs and budget.

VAT: indicate VAT registration status. If not VAT-registered, both excluding and including VAT columns must reflect the same amount.

Total bid price: the total will be used for evaluation purposes.

Only one service provider will be appointed for this RFQ.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database (CSD); a CSD summary report is required. CSD and tax compliance are verified on the day of evaluation; non-compliance makes the bid non-responsive.

Tax compliance: submit a valid SARS Tax Compliance Status (TCS) PIN or CSD number. In consortia/JVs/subcontracting, each party must submit a separate TCS/PIN/CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3.

B-BBEE: submit a valid B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points. B-BBEE contributes up to 10 of the 20 specific-goal points.

Municipal billing: submit latest Municipal Billing Clearance Certificate or copy of municipal account/rental documentation for operational offices to claim locality points. Virtual offices not accepted.

Business registration: submit formal registration documents (CIPC, JV agreements, etc.). CM9 or name change document does not suffice.

State service: no bid will be accepted from persons in the service of the state.

Policies: Kouga Municipality Supply Chain Management policy (approved 30 March 2026) and Municipal Restriction (Blacklisting) of Suppliers policy (approved 29 April 2026) apply.

The successful bidder will be required to sign a written contract form (MBD7).

The contract is subject to the General Conditions of Contract (GCC) and any Special Conditions of Contract.

The form of offer and acceptance, once accepted by the municipality, forms a legal binding contract between the bidder and Kouga Municipality.

The offer remains binding for the validity period stated in the tender.

Bidder's risk: any mistakes in price or rate calculations are at the bidder's own risk.

Declarations of past SCM practices and independent bid determination are required.

Municipal Supply Chain Management policy (approved 30 March 2026) and Municipal Restriction (Blacklisting) of Suppliers policy (approved 29 April 2026) apply.

Additional evaluation details: The tender is evaluated on an 80/20 point system. Specific goals are B-BBEE status (max 10 points) and locality of supplier (max 10 points). To claim locality points, the bidder must submit proof of operational offices (municipal account or rental documentation, with affidavit if in director's name). Virtual offices not accepted.