Professional civil and structural engineering services for the new dumalisile traditional council building – eastern cape COGTA

SCM enquiries:

• Contact: Ms. Babalwa Mshede
• Email: [email protected]
• Telephone: 083 281 1298

Technical enquiries:

• Contact: Mrs. Siviwe Gade
• Email: [email protected]
• Telephone: 083 281 0977

Fraud and tender abuse hotline: 0800 701 701

Submission address:

Department of Public Works & Infrastructure

No. 1 Creamery Road

Old CPA Building

Kings Park

Komani, 5320

Invoice submission address:

Office G07, No. 1 Creamery Road, Kings Park, Queenstown, 5320

or email [email protected]

Submission method: sealed envelope deposited in the departmental bid box.

Bid box address: Department of Public Works & Infrastructure, No. 1 Creamery Road, Old CPA Building, Kings Park, Komani, 5320.

Closing date: 04 November 2026 at 11:00.

Late, incomplete, unsigned, or electronically submitted bids (fax, email, telegraph) will not be accepted.

The envelope must be endorsed with the bid number, description, and closing date.

Returnable documents (must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder details and signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses any interest in other enterprises and any connection to state employees; incomplete or unsigned forms lead to disqualification.
• SBD 6.1 (Preference Points Claim): claims specific goal points; failure to submit means no points for specific goals.
• Compulsory Enterprise Questionnaire: must be fully completed and signed; JV partners must each submit separate forms.
• Form of Offer and Acceptance: must be fully completed and signed; the amount in words governs over figures.
• Pricing Schedule: all trades must be priced.
• Proof of CSD registration (CSD report).
• Resolution to Sign (where applicable): proof of authority to sign; failure to submit leads to non-responsiveness.
• Record of Addenda (if addenda issued).
• Project references: at least 3 contactable references for civil and structural work.
• Details of project team with CVs and proof of ECSA registration.
• Record of projects: current, past, and on tender.
• POPIA consent form.

Disqualification risks:

• Any returnable form left unsigned or omitted.
• Bid sum not completed in words.
• More than one offer per item or alternative offers.
• Bids received after closing time, regardless of reason.

Evaluation in two phases:

Phase One: Compliance and responsiveness to bid rules and conditions. Bidders failing this phase are eliminated.

Phase Two: Bidders passing Phase One are evaluated on PPPFA and PPR 2022 using the 80/20 preference point system.

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is the tender price and Pmin is the lowest acceptable tender price.

Specific goals points are claimed via SBD 6.1; failure to submit means no points for specific goals.

The tender will be awarded as a whole to the highest point scorer, unless circumstances justify otherwise.

No functionality scoring (N/A).

Scope: Professional civil and structural engineering services for the construction of a new Dumalisile Traditional Council building for the Department of COGTA.

The contract will be based on the CIDB Professional Services Contract (Third Edition) 2009.

The preferred tenderer must submit an approved insurer undertaking to provide a Professional Indemnity Policy within 21 days of appointment.

The successful tenderer must bring an unsigned copy of the form of contract to be signed by parties.

The department requires maximisation of sourcing of building material or infrastructure input material from Eastern Cape based suppliers or manufacturers.

Where brand names are specified, an equivalent or better item is required.

Pricing must be in South African Rand.

The 80/20 preference point system applies (tender value up to R50 million).

VAT: If the offer is VAT inclusive, the VAT registration number must be indicated. VAT vendors must include VAT at 15% in the bid offer. Non-VAT vendors who include VAT will be given 14 days to register as VAT vendors after appointment.

The tenderer must offer a market-related price; the department may negotiate if the offer is not market-related, but bidders cannot increase their offers during negotiation.

The Form of Offer amount takes precedence over any other total amount.

If the bid sum in words differs from figures, the words govern; failure to complete the amount in words invalidates the offer.

All trades in the pricing schedule must be priced; failure increases commercial risk and may lead to elimination.

CSD registration: mandatory prior to award; proof of registration should be submitted with the bid.

Tax compliance: bidders must be tax compliant; tax status verified via CSD and SARS PIN. Non-compliant bidders are given 7 days to rectify; failure leads to non-responsiveness.

ECSA registration: at least one company director must be registered with ECSA as a Professional Engineer or Professional Engineering Technologist (Civil/Structural). A copy of the registration certificate must be attached; verification is done online.

Legal entity: bidder must be a legal entity, partnership, or consortia.

Not listed on the Register of Tender Defaulters or restricted suppliers.

Not a person in the service of the state, or a company with directors in the service of the state.

Compensation fund: bidder must be registered and in good standing with the compensation fund or a licensed compensation insurer.

B-BBEE: preference points for specific goals claimed via SBD 6.1; no specific B-BBEE level threshold stated.

Security screening and vetting: bidders intending to render services will be subjected to security screening and vetting prior to award.

POPIA consent required.