Renewal of gfi languard patch management licenses and professional services – tender in gauteng

The Presidency requires the supply of GFI LanGuard Patch Management for SMA – license renewal for 1 year covering 1000 IPs, plus 60 hours of professional services for remote and onsite support, health check, maintenance, configuration, reconfiguration, and reinstallation as needed. Payment for professional services is based on hours utilised.

Closing date: 23 October 2026 at 11:00.

Submission method: e-Tender portal.

All quotations must be submitted on e-Tender with a fully completed and signed SBD 4.

Quotations must be submitted on or before the closing date; late submissions will not be considered.

Returnable forms:

• SBD 4 (Declaration of Interest): discloses whether any director, trustee, shareholder or member is employed by the state or connected to anyone at the procuring institution; also disclose any related companies registered on CSD under item 2.3.
• Pricing schedule: all items must be priced; unpriced items will be treated as offered at no cost.

Disqualification risks:

• Incomplete or unsigned SBD 4.
• Submission after the closing date.
• Failure to quote all items as per specification.
• Failure to indicate full details of goods/services offered, even if brand is specified.

Three-phase evaluation per Preferential Procurement Regulations, 2022 and The Presidency SCM Policy.

Phase 1 – Functionality: Only bidders who quote all items as per specification proceed to Phase 2. Bidders must provide full details of goods/services in their quotation; failure may lead to disqualification.

Phase 2 – Administrative compliance: Only bidders who submit on time and are registered on CSD proceed to Phase 3.

Phase 3 – Price and specific goals: 80/20 preference point system.

• Price: 80 points
• Specific goals: 20 points

Specific goals and points (verified via CSD report):

• Women ownership: 10 points
• Youth ownership: 7 points
• People with disabilities: 3 points

Points formula: Ownership percentage × allocated points / 100.

Supply of GFI LanGuard Patch Management for SMA – license renewal for 1 year, covering 1000 IPs.

Professional services: 60 hours for remote and onsite support, health check, maintenance, configuration, reconfiguration, and reinstallation (as needed).

Payment for professional services is based on the number of hours utilised.

Pricing must cover two line items: GFI LanGuard Patch Management license renewal for 1 year (1000 IPs) and 60 hours of professional services. All items must be priced; unpriced items are deemed free. Payment for professional services is based on hours utilised.

Pricing: All items must be priced; unpriced items are deemed free.

Payment for professional services is based on hours utilised.

No bid security, guarantees, or retention mentioned.

CSD registration: mandatory.

Tax compliance: must be compliant with CSD before final award; non-compliant bidders have 7 working days to correct, else disqualification.

Banking details: must be verified; non-verified bidders have 7 working days to correct, else possible disqualification.

SBD 4 must be fully completed and signed.

Specific goals under the 80/20 system: Women ownership 10 points, Youth ownership 7 points, People with disabilities 3 points. Verification via CSD report. Points formula: Ownership percentage × allocated points / 100.

Validity period: 90 days from closing date. The Presidency may extend validity; non-response to extension request is deemed consent. Equivalent branding: If a brand is specified, bidders must state the alternative brand if offering an equivalent; otherwise the specified brand must be supplied. Non-specified equivalents will not be considered. The Presidency may reject an equivalent on quality grounds; bidder may then supply the specified brand, failing which the bid is disqualified.

SBD 4 must be fully completed and signed; disclose any related companies on CSD under item 2.3. Tax compliance with CSD is required before final award; non-compliant bidders have 7 working days to correct, else disqualification. Banking details must be verified; non-verified bidders have 7 working days to correct, else possible disqualification. All items must be priced; unpriced items are deemed free.

Three-phase evaluation: Phase 1 – Functionality (must quote all items); Phase 2 – Administrative compliance (on-time submission, CSD registration); Phase 3 – Price and specific goals (80/20 system, price 80 points, specific goals 20 points). Specific goals: Women ownership 10, Youth ownership 7, People with disabilities 3, verified via CSD report.